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Office Manager

4 months ago

Seattle, United States Electric Era Full time

Electric Era was founded to revolutionize the world's electric vehicle charging infrastructure. We have developed PowerNode, a high performance EV fast charging station that can be deployed affordably anywhere on the grid to meet drivers’ needs both today and tomorrow. The Electric Era is building the future of car refill for the next generation of drivers. 

Job Summary:

As the Office Manager, you will be responsible for overseeing the daily operations of our office, ensuring efficiency, productivity, and a positive working environment. You will manage administrative tasks, coordinate office procedures, and provide support to employees across various departments. The ideal candidate is organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

  • Provide administrative support to ensure efficient office operations, including managing correspondence, filing documents, and handling inquiries.
  • Maintain office supplies inventory and reorder supplies as needed.
  • Assist with scheduling meetings, booking conference rooms, and coordinating appointments.
  • Organize and maintain electronic and paper files, ensuring accuracy and accessibility.
  • Bookkeeping - Input and update information in databases and assist in preparing reports, presentations, and documents as required.
  • Serve as a point of contact for internal and external communications, including answering phone calls and responding to emails.
  • Distribute incoming mail and manage outgoing correspondence.
  • Coordinate with vendors, suppliers, and service providers as necessary.
  • Ensure the office environment is clean, orderly, and well-maintained.
  • Coordinate repairs and maintenance for office equipment and facilities.
  • organize office events and gatherings.
  • Support senior management with administrative tasks such as scheduling meetings, making travel arrangements, and preparing expense reports.
  • Compile data and information for reports and presentations.
  • Handle confidential information with integrity and discretion.

Qualifications:

  • Bachelor’s degree
  • 3 years of experience in an administrative role or similar position.
  • Proficiency in Google Suite/Microsoft Office
  • Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • Excellent verbal and written communication skills.
  • Ability to work independently with minimal supervision and collaborate effectively in a team environment.

Benefits:

  • Health insurance
  • 401k
  • 3 Weeks PTO
  • Opportunities for professional advancement