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Executive Assistant
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Honolulu, United States ALTRES Staffing Full timeExecutive Assistant (214779-04)A local non-profit is looking for a qualified candidate for their temp-to-hire Executive Assistant role to assist their Executive Director and the rest of their team. In this role, you will be maintaining the director's calendar, preparing material for meetings, organizing travel plans and deliverables, and assisting in all...
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Executive Assistant
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Honolulu, United States MyTeam Full timeJob DescriptionJob DescriptionDescriptionExecutive AssistantLocation: Honolulu, HIPay scale: up to $56K - 72K annually, depending on experienceHire on IncentivesMyTeam Medical Staffing Services seeks to fill an Executive Assistant positions. Position is full time located in Honolulu, HI. Interested candidates should have a minimum of 5 years of current...
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Executive Assistant
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Honolulu, United States Kalihi Palama Health Center Full timeJob DescriptionJob DescriptionPrimary Purpose:The Executive Assistant provides administrative support and assistance to the CEO/Executive Director. The position also assists other members of the Executive team as needed. The executive assistant is expected to operate as a business partner on important matters with little oversight.Essential Duties: Provide...
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Executive Assistant
4 weeks ago
Honolulu, Hawaii, United States realjobshawaii Full timePosition Title: Executive AssistantPosition Reports To: The Executive DirectorSalary Range: Depends on Experience____X__ Exempt ______ Non-ExemptAbout the Pouhana O Nā Wāhine (Pillars of Women)Pouhana O Nā Wāhine is a Native-led 501c3 nonprofit organization focused on building the Native Hawaiian Resource Center on Domestic Violence (NHRCDV) to reduce...
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Executive Assistant
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Honolulu, United States realjobshawaii Full timePosition Title: Executive Assistant Position Reports To: The Executive Director Salary Range: Depends on Experience ____X__ Exempt ______ Non-Exempt About the Pouhana O Nā Wāhine (Pillars of Women) Pouhana O Nā Wāhine is a Native-led 501c3 nonprofit organization focused on building the Native Hawaiian Resource Center on Domestic...
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Executive Assistant
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Honolulu, Hawaii, United States Booz Allen Hamilton Full timeExecutive AssistantKey Role:Perform complex administrative work activities in support of senior leaders within the global defense sector and client leaders. Execute independent decisions within established guidelines and ensure appropriate level of discretion while handling highly sensitive and confidential data. Support full range of administrative...
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Executive Administrative Assistant
5 days ago
Honolulu, Hawaii, United States Isei Consulting, LLC Full timeHealthcare Administrative SpecialistOverview:The Healthcare Administrative Specialist offers comprehensive clerical assistance to high-ranking executives, directors, or department leaders. Key responsibilities encompass report preparation, data collection, and client management within the healthcare sector. This position may also entail overseeing junior...
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Executive Assistant to CEO
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Honolulu, United States ProService Hawaii Full timeJob DescriptionJob DescriptionJOIN OUR PROHANAListed as one of Hawaii's Best Places to Work for over 17 years and Hawaii's Top 250 Businesses, at ProService our PROhana isn't just your co-workers, it's your community. Being a member of our PROhana means you'll be joining a team of other high performing individuals committed to and...
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Executive Assistant to the President
1 month ago
Honolulu, Hawaii, United States East-West Center Full time3.3 Honolulu, HI Honolulu, HI Full-time Full-time From $68,081.01 a year From $68,081.01 a year 3 days ago 3 days ago 3 days ago The East-West Center is a premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern.Founded in 1960, the Center has been a leader in promoting understanding...
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Executive Assistant
3 months ago
Honolulu, United States ALTRES Staffing Full timeExecutive Assistant (non-profit) (214703-14)If you're looking for a high-level administrative position then look no further than this exciting opportunity to become a valued member of a local non-profit team. The Executive Assistant will help with the company's daily operations and office affairs. The ideal candidate has excellent written and oral...
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Executive Assistant to the President
1 month ago
Honolulu, United States East-West Center Full timeJob DescriptionJob DescriptionSalary: $68,081.01The East-West Center is a premier institution in the Indo-Pacific to convene, develop, and equip a network of leaders to solve challenges of common concern. Founded in 1960, the Center has been a leader in promoting understanding and cooperation between the United States and the Indo-Pacific region through its...
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Executive Assistant to the President/CEO
2 months ago
Honolulu, Hawaii, United States Parents and Children Together Full time4.2 Honolulu, HI Honolulu, HI Full-time Full-time $5,833.33 a month $5,833.33 a month 4 days ago 4 days ago 4 days ago Parents and Children Together is a statewide company that works with Hawaii's children, individuals, and families to create safe and promising futures.Our vision is for Hawaii to be a peaceful, safe, and vibrant community with opportunities...
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Executive Assistant General Manager
4 hours ago
Honolulu, Hawaii, United States ExecElite Consulting Full timeExecutive Assistant General ManagerWe are seeking a highly skilled and experienced Executive Assistant General Manager to join our team at ExecElite Consulting, a leading consulting firm in the industry.The ideal candidate will be responsible for assisting the General Manager in the day-to-day operations of our restaurant, ensuring exceptional customer...
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Executive Administrative Assistant
15 hours ago
Honolulu, Hawaii, United States Isei Consulting, LLC Full timeHealthcare Administrative SpecialistOverview:The Healthcare Administrative Specialist delivers top-tier clerical assistance to senior executives, directors, or department heads within the organization. Key responsibilities encompass report preparation, data collection, research activities, and client management in the healthcare sector. This position may...
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Executive Assistant to COO
2 months ago
Honolulu, United States University of Hawaii Foundation Full timeJob DescriptionJob DescriptionPOSITION INFORMATIONTitle: Executive Assistant to Chief Operating Officer & CFODepartment: Administration and Finance FLSA Status: Salary, ExemptStarting Annual Salary: $70,000.00 commensurate with experience POSITION SUMMARYThe Executive Assistant to the Chief Operating Officer & CFO (EA) is responsible for administrative...
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Executive Administrator
3 weeks ago
Honolulu, United States realjobshawaii Full timeExecutive Administrator (216042-14)We are seeking a highly organized and detail-oriented Executive Administrator to join our client's holding company, which manages three branches of industries: Real Estate Development, Restaurants, and Ocean Activities. The ideal candidate will provide high-level administrative support to their executive team and ensure the...
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Executive Administrator
1 month ago
Honolulu, United States realjobshawaii Full timeExecutive Administrator (216042-14)We are seeking a highly organized and detail-oriented Executive Administrator to join our client's holding company, which manages three branches of industries: Real Estate Development, Restaurants, and Ocean Activities. The ideal candidate will provide high-level administrative support to their executive team and ensure the...
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Executive Administrator
1 month ago
Honolulu, Hawaii, United States ALTRES Staffing Full timeExecutive Administrator We are seeking a highly organized and detail-oriented Executive Administrator to join our client's holding company, which manages three branches of industries: Real Estate Development, Restaurants, and Ocean Activities. The ideal candidate will provide high-level administrative support to their executive team and ensure the smooth...
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Executive Construction Assistant/ Front Desk
2 months ago
Honolulu, Hawaii, United States Diede Construction Inc., Hawaii Full time1.0 Honolulu, HI Honolulu, HI Full-time Full-time $22 - $31 an hour $22 - $31 an hour 12 hours ago 12 hours ago 12 hours ago Essential Functions Answering the phone Miscellaneous Filing Communicate with:Owners, Owners Reps, Suppliers, Subcontractors The responsibilities of this position include, but are not limited to those listed above.Knowledge & Skills...
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Executive Assistant to the President/CEO
3 months ago
Honolulu, United States Parents And Children Together Full timeJob DescriptionJob DescriptionParents and Children Together is a statewide company that works with Hawaii’s children, individuals, and families to create safe and promising futures. Our vision is for Hawaii to be a peaceful, safe, and vibrant community with opportunities for all to fulfill their dreams. Our company culture is deeply embedded by our Core...
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Executive Assistant
2 months ago
- General Administrative Support: Relieves the CEO/assigned Executive(s) of majority of administrative functions and tasks, ensuring the most effective/efficient use of the Executive's attention and focus. Drafts routine and specialized correspondences on behalf of the CEO/assigned Executive(s). Receives, reviews and determines the appropriate parties to channel/direct sensitive, proprietary, and confidential matters to. Actively follows up on the status of pending issues, conducts independent research on subject matters related to Executive's business areas and corporate position, and when appropriate responds independently on behalf of the executive in a timely manner. Responsible for the inventory of supplies on the Executive floor.
- Internal/External Contacts: Coordinates and hosts a variety of internal and external visitors. Receives, escorts, and announces internal/external visitors to the Executive offices. Resolves meeting or event conflicts. Exercises independent judgment when prioritizing communications and determining urgency, escalation needs, and appropriate contact with CEO/assigned Executive(s). Assesses situations and interrupts CEO/assigned Executive(s) schedule for issues/situations that the Executive Assistant determines require immediate action. Answers and routes phone calls appropriately.
- Meeting/Calendar/Travel: Oversees and maintains the calendar for CEO/assigned Executive(s) in highly organized and efficient manner. Evaluates and prioritizes appointments and meetings based on urgency and business impacts, adjusting as needed. Ensures CEO/assigned Executive(s) have an appropriate amount of time to effectively meet various obligations. Books venue(s) for meetings, creates agendas, obtains relevant handouts/brochures, and procures refreshments for the meeting. Maintains a global view of scheduling, efficiently and effectively coordinates with other assistants for meetings that require multiple Executives. Arranges and books complex multi leg itineraries for executive or assigned parties as required.
- Corporate Communications: Monitors and manages the corporate communications channel for CEO/assigned Executive(s). Ensures the timely and accurate flow of information to and from the executive offices including but not limited to marketing initiatives, policy/procedure updates, corporate communications, and any other item that have companywide impact. Prepares and modifies presentations and responses for both internal and external audiences. Acts as a liaison by planning and scheduling across various communication channels to ensure all internal and external parties are well informed. Responds independently to complex matters of significance impacting business goals and outcomes.
- Special Projects: Lead/coordinates internal and external special projects and community engagement activities, simple to complex in nature, based on Corporate goals or initiatives. Researches and evaluates vendors, obtains and reviews RFPs, conducts cost-benefit analysis, negotiates and enters into contracts for products or services on behalf of HMSA ensuring selection of the best vendor/contractor to meet project objective. Efficiently guides vendors/contractors through the Contract Vendor Management (CVM) process. Provides direction and guidance to volunteer staff and external vendors. Also responsible for miscellaneous support tasks during projects/events.
- Budgeting & Purchasing: Reviews and approves purchase orders and invoices within assigned signing powers/levels. Acts as a liaison with various departments to ensure financial, budgeting, and accounting procedures are being followed, and authorizations are obtained.
- Other Duties/Functions: Performs all other miscellaneous responsibilities and duties as assigned or directed.