Administrative Assistant

1 month ago

San Diego, United States Abbott Laboratories Full time

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve peopleâs health. Weâre always looking towards the future, anticipating changes in medical science and technology.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. Youâll also have access to:

  • Career development with an international company where you can grow the career you dream of.

  • Free medical coverage for employees* via the Health Investment Plan (HIP) PPO

  • An excellent retirement savings plan with high employer contribution

  • Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelorâs degree.

  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists

The Opportunity 

The position of Administrative Assistant II is within our ARDx business unit located in Carlsbad, California. 

For the Administrative Assistant II, primary responsibility will be to provide advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide backup support to higher-level management as needed.

What Youâll Work On

  • Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues.
  • May include some support for tracking budget expenditures.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
  • Orders business cards and stationery.
  • Uses intermediate to advanced software skills to perform work assigned.
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
  • Coordinates new employee office set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.
  • Consistently interacts with high-level executives.
  • Intermediate to advanced knowledge and understanding of business processes and requirements.
  • Frequently handles confidential or business-sensitive information.
  • Data is typically employee-level or one-dimensional.
  • Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
  • Proactively identifies and resolves scheduling conflicts.
  • The primary point of contact for the managerâs schedule.

Required Qualifications

  • High school diploma or equivalent.

Preferred Qualifications

  • 3 years of relevant experience is preferred. 
  • Notary certification preferred. 

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott, and Twitter @AbbottNews.



The base pay for this position is $24.35 â $48.65 per hour. In specific locations, the pay range may vary from the range posted.

  • Administrative Assistant

    3 days ago

    San Diego, United States Alutiiq Full time

    Red Peak Technical Services, LLC a subsidiary of Alutiiq, LLC is seeking a well-qualified candidate to fill an Administrative Assistant position. The Administrative Assistant will support Navy engineering contracts located in San Diego, CA. Responsib Administrative Assistant, Administrative, Assistant, Contracts, Skills, Support

  • Administrative Assistant

    3 days ago

    San Diego, United States ProTec Full time

    Summary The administrative Assistant will perform a variety of administrative and clerical tasks. The main duties of the Administrative Assistant include providing support to our managers and employees and assisting with daily office needs. Assist in processing all monthly accounts receivables, payables, and payroll. Organizes office workflow and other...

  • Administrative Assistant

    2 weeks ago

    San Diego, United States Ultimate Staffing Full time

    Administrative Assistant. Mission Valley- 100% ONSITE - Temp to hire$21 hr-$23 hr. M-F 730 AM-4 PM Knowledge, Skill and Experience: Basic knowledge of Microsoft Office products, ie. Word, Excel. Strong organization and time management skills in a Administrative Assistant, Administrative, Assistant, Staffing

  • Administrative Assistant

    2 weeks ago

    San Diego, United States TalentSource Full time

    About the job Administrative Assistant As an Administrative Assistant at Talent Source, you will provide vital support to the administrative functions within the shipyard environment. Below are the key responsibilities and requirements for this position: Responsibilities: Provide administrative support to shipyard managers, supervisors, and team members,...

  • Administrative Assistant

    1 week ago

    San Diego, California, United States Innova Solutions Full time

    Job SummaryInnova Solutions is seeking a highly skilled and organized Administrative Assistant/Executive Assistant to provide high-level administrative support to our team. As an Administrative Assistant/Executive Assistant, you will be responsible for conducting research, handling information requests, and performing various clerical functions.Key...

  • Administrative Assistant

    4 months ago

    San Diego, United States Talent Source Full time

    Job DescriptionJob DescriptionAs an Administrative Assistant at Talent Source, you will provide vital support to the administrative functions within the shipyard environment. Below are the key responsibilities and requirements for this position:Responsibilities:Provide administrative support to shipyard managers, supervisors, and team members, including...

  • Administrative Assistant

    1 month ago

    San Diego, United States Work With Your Handz Full time

    Job DescriptionJob DescriptionEfficiency is Key: Join Our Team as an Administrative AssistantAre you ready to dive into a career where you're not just a number, but a valued member of the plumbing dream team? Look no further! We've been proudly keeping San Diego's pipes pristine since 1981, and we're looking for a skilled Administrative...

  • Administrative Assistant

    1 month ago

    San Diego, United States My Plumber San Diego Full time

    Job DescriptionJob DescriptionEfficiency is Key: Join Our Team as an Administrative AssistantAre you ready to dive into a career where you're not just a number, but a valued member of the plumbing dream team? Look no further! We've been proudly keeping San Diego's pipes pristine since 1981, and we're looking for a skilled Administrative...

  • Administrative Assistant

    3 days ago

    San Diego, California, United States Tommy Nobis Center Full time

    Job Description**Job Summary:**We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tommy Nobis Center. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including mail management, document preparation, and data entry.Key Responsibilities:Mail Management:...

  • Administrative Assistant

    1 week ago

    San Diego, United States Manpower San Diego Full time

    Job Title: Administrative Assistant Location: San Diego, CA 92121 (Onsite) Schedule: Monday Friday 8:00 AM 5:00 PM Duration: Approximately 8 months Pay: $17 - $20 per hour (Depending on experience) Job Overview: We are seeking a dedicated and organized Administrative Assistant to provide essential support to our team. This role is crucial in ensuring smooth...

  • Administrative Assistant

    2 weeks ago

    San Diego, United States Marcus & Millichap Full time

    We are seeking a dedicated and organized Administrative Assistant to join our team. The Administrative Assistant will play a vital role in providing administrative support, fielding calls, coordinating with team members, and assisting with marketing activities. As an Administrative Assistant, you will be responsible for managing incoming calls, coordinating...

  • Administrative Assistant

    1 week ago

    San Diego, United States Manpower San Diego Full time

    Job Title: Administrative AssistantLocation: San Diego, CA 92121 (Onsite)Schedule: Monday – Friday 8:00 AM – 5:00 PMDuration: Approximately 8 monthsPay: $17 - $20 per hour (Depending on experience)Job Overview:We are seeking a dedicated and organized Administrative Assistant to provide essential support to our team. This role is crucial in ensuring...

  • Administrative Assistant

    1 week ago

    San Diego, United States Manpower San Diego Full time

    Job Title: Administrative AssistantLocation: San Diego, CA 92121 (Onsite)Schedule: Monday – Friday 8:00 AM – 5:00 PMDuration: Approximately 8 monthsPay: $17 - $20 per hour (Depending on experience)Job Overview:We are seeking a dedicated and organized Administrative Assistant to provide essential support to our team. This role is crucial in ensuring...

  • Administrative Assistant

    6 days ago

    San Diego, United States CGS Global Full time

    Job DescriptionJob DescriptionEstablished electrical company looking to add a administrative assistant, also known as an office assistant receptionist, performs a variety of clerical and administrative tasks to help an office run efficiently:Administrative assistant Responsibilities:Collect/Disperse TimecardsSeparate and Disperse Payroll to JobsEnter...

  • Administrative Assistant

    1 week ago

    San Diego, United States Insight Global Full time

    Job Summary: Insight Global is currently seeking a highly organized and experienced Administrative Assistant. The ideal candidate will have a background in managing calendars, scheduling appointments, and supporting management in meetings.Required Qualifications and Skills:Minimum of 3 years of experience in an administrative assistant or administrative...

  • Administrative Assistant

    1 month ago

    San Diego, United States AMIRI BUILDING ENGINEERING INC dba 120 DEGREEZ Full time

    Job DescriptionJob DescriptionJob Title: Administrative Assistant Location: Downtown San Diego, CA 92101 Job Type: Full-Time, On-site     About Us: At 120 Degreez MEP Engineering, we specialize in delivering innovative and sustainable engineering solutions. Our firm is committed to excellence in mechanical, electrical, and plumbing (MEP) engineering,...

  • Administrative Assistance

    1 month ago

    San Diego, United States Manpower -Professional Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: San Diego, CA 92121 (Onsite)Schedule: Monday – Friday 8:00 AM – 5:00 PMDuration:  Approximately 8 monthsPay: $17 - $20 per hour (Depending on experience) Job Overview: We are seeking a dedicated and organized Administrative Assistant to provide essential support to our team....

  • Administrative Assistant

    2 days ago

    San Diego, United States San Diego Gas & Electric Full time

    Day-to-Day We are seeking an Administrative Assistant to join the SDG&E team here in San Diego, CA. This person will be responsible for administrative duties including but not limited to ensuring proper compliance, filing documents, setting up meetings, approving timecards for union employees, and other ad hoc duties. The ideal candidate must be willing to...

  • Administrative Assistant

    1 week ago

    San Diego, United States Ultimate Staffing Full time

    Position: Administrative Assistant Location: El Cajon Pay Rate: $18.00 to $20.00 per hour Schedule: Monday to Friday. Full-time. Great opportunity for an Administrative Assistant to support a local non-profit! As the Administrative Assistant, you'll report to the Program Director and assist with greeting guests, preparing reports, answering phones,...

  • Administrative Assistant

    1 week ago

    San Diego, United States Ultimate Staffing Full time

    Position: Administrative AssistantLocation: El CajonPay Rate: $18.00 to $20.00 per hourSchedule: Monday to Friday. Full-time. Great opportunity for an Administrative Assistant to support a local non-profit! As the Administrative Assistant, you'll report to the Program Director and assist with greeting guests, preparing reports, answering phones, completing...