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Executive Assistant

2 months ago

Baltimore, United States CohnReznick Full time
As CohnReznick grows, so do our career opportunities. As one of the nation's top Professional Services and Business Advisory firms, we foster teams in Advisory, Assurance, and Tax services that value innovation and collaboration in everything they do

YOUR TEAM.

We currently have an exciting career opportunity in our Administration team for an Executive Assistant based out of our Baltimore office.

CohnReznick is a hybrid firm and most of our professionals are located within a commutable distance to one of our offices. This position is considered hybrid (3 days/week in the office; possibly more during busy tax seasons) which means team members are expected to alternate time between both remote and office. At CohnReznick, we believe in creating the conditions in which everyone can do their best work, collaborate, learn, and build community. This results in our ability to create opportunities for our people, make a difference for our clients, and strengthen our internal and external communities.

WHY COHNREZNICK?

At CohnReznick, we're united by a common mission to create opportunity, value, and trust for our clients, our people, and our communities. Whether it's working alongside your peers to solve a client challenge, or volunteering together at the local food bank, there are so many ways to find your "why" at the firm.

We believe it's important to balance work with everyday life - and make time for enjoyment and fun. We invest in a robust Total Rewards package that includes everything from generous PTO, a flexible work environment, expanded parental leave, extensive learning & development, and even paid time off for employees to volunteer.

YOUR ROLE.

Responsibilities include but not limited to:
  • The Executive Assistant will be responsible for providing a broad spectrum of support to our Assurance and Tax Department and Partners in a fast paced, challenging and rewarding environment.
  • Requirements include extensive people, communication, organizational, technical and process skills, and the ability to continuously prioritize multiple projects.
  • Support Audit Partners and Directors to include but not limited to calendaring, time and expense entry.
  • Preparing and tracking of engagement letters.
  • Compose, prepare and distribute written materials for management using sound judgment including correspondence, memos/letters, agendas, presentations, and minutes.
  • Utilizing software for document retention of client information and maintain workflow processes.
  • Assist with requests for new client set ups and expansion of services for client services, assist with any updating of client information.
  • Use current Firm operating systems to keep the team updated on deadline status by client and deliverables.
  • Draft proposals and finalize proposals using PowerPoint.
  • Assist team with billing process.
  • Participate in weekly team project meetings.
  • Book travel arrangements as requested.
  • Maintain team's contacts and mailing lists.
  • Serve as a first point of contact for internal and external communication, using sound judgment in screening and responding to inquiries, prioritizing calls that need immediate attention, and triaging/resolving as appropriate.
  • Manage multiple phone lines.
  • Hospitality/Meeting coordination.
  • Perform other duties as assigned.
YOUR EXPERIENCE.

The successful candidate will have:
  • Technical Proficiency: Advanced skills in MS Office Suite (Excel, PowerPoint, Word), financial software, and the ability to adapt to new technologies quickly. This includes managing emails, calendar scheduling, creating presentations, and handling data analysis.
  • Task Management: Ability to manage multiple projects efficiently, from conception through completion,
  • Exceptional Organizational Skills: Ability to prioritize and manage time effectively, handling a wide range of tasks and responsibilities in a structured manner.
  • Adaptability and Flexibility: Capacity to adjust to changing priorities and work demands with ease, demonstrating resilience in high-pressure situations.
  • Critical Thinking and Problem-Solving: Strong analytical skills to assess situations or challenges critically and come up with effective, innovative solutions.
  • Communication and Interpersonal Skills: Excellent verbal and written communication skills, coupled with the ability to build and maintain professional relationships with internal and external stakeholders.
  • Professionalism and Discretion: High level of integrity, confidentiality, and executive presence.
  • Proactive and Anticipatory Thinking: Ability to anticipate the needs of the team and act upon them without waiting for direction, showing initiative and foresight.
  • Proven experience as an Executive Assistant, preferably in a fast-paced, high-stakes environment. Experience in a public accounting firm or professional office environment is highly desirable.
Studies have shown that we are less likely to apply to jobs unless we meet every single qualification. At CohnReznick, we are dedicated to building a diverse, equitable, and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or one of our other roles.

CohnReznick is an equal opportunity employer, committed to a diverse and inclusive team to drive business results and create a better future every day for our team members, clients, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability. For more information, please see Equal Employment Opportunity Posters

If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at CRaccommodation@CohnReznick.com Please note: This email address is reserved for individuals with disabilities in need of assistance and are not a means of inquiry about positions or application statuses.

CohnReznick does not accept unsolicited resumes from third-party recruiters unless such recruiters are currently engaged by CohnReznick Talent Acquisition Team by way of a written agreement to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that CohnReznick will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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