Executive Assistant

3 months ago

Baltimore, United States MOI, Inc Full time
Job DescriptionJob Description

The Executive Assistant provides support to the President and Executive Team Members. The Executive Assistant serves as the primary point of contact on all matters pertaining to this position. The Executive Assistant also serves as a liaison to the Executive Team and organizes, coordinates, and participates in support activities and special projects. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, analytical skills and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently as well as collaboratively as required as a team member on special projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion and professionalism.

PRINCIPAL DUTIES AND JOB RESPONSIBILITIES:

  • Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that may include confidential information; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the schedules are followed and respected. Provides "gatekeeper" and "gateway" role, knowing when to facilitate access to the executives or to when to delegate meetings and communications to other association staff.
  • Communicates directly, and on behalf of the executives, with leadership, members, staff, and others
  • Independently coordinates all aspects of meetings including scheduling, sending calendar appointments, booking conference rooms, compiling materials, preparing agendas and content, ordering food, and other duties as needed.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Manage special projects including drafting of correspondence, mass emails and other tasks.
  • Pursues, sets up and tracks introductory calls with key influencers, new CEOs, member executives and prospective clients; maintains cordial and responsive relationships with counterparts and senior level executives.
  • Assists in preparation of presentations for company updates, Board of Directors meetings, public speaking engagements and other related matters.
  • Assists in gathering KPI’s for the organization from key leadership members so as to assist in monitoring performance of the organization.
  • Assists in supporting client needs that require the attention of the President, using organizational resources when necessary.
  • Provides assistance/support to other members of the Executive Team as time permits.

Physical Demands:

While performing the duties of this job, the employee is regularly required to stand, walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must regularly lift and/or move up to 5 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. Ability to perform the essential functions of the job with or without reasonable accommodation.

Working Conditions:

General office environment. Work is generally sedentary in nature but may require standing and walking for up to 10% of the time. The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.

***All MOI hires are contingent upon successfully passing a background check and drug screen. ***

  • Executive Assistant

    5 days ago

    baltimore, United States LHH Full time

    We are seeking a highly organized and proactive Executive Assistant to support our executive team in managing their day-to-day operations. This is a contract to hire opportunity and we're seeking candidates who can start immediately!The ideal candidate will be adept at multitasking, possess exceptional communication skills, and exhibit a high level of...

  • Executive Assistant

    5 days ago

    Baltimore, United States LHH Full time

    We are seeking a highly organized and proactive Executive Assistant to support our executive team in managing their day-to-day operations. This is a contract to hire opportunity and we're seeking candidates who can start immediately!The ideal candidate will be adept at multitasking, possess exceptional communication skills, and exhibit a high level of...

  • Executive Assistant

    1 day ago

    Baltimore, Maryland, United States LHH Recruitment Solutions Full time

    Job SummaryWe are seeking a highly organized and adaptable Executive Assistant to provide comprehensive support to our executives. This role requires flexibility in scheduling, as the demands of the position may vary from day to day.Key Responsibilities:Provide administrative support to executives, including calendar management, travel arrangements, and...

  • Executive Assistant

    3 days ago

    Baltimore, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionExecutive AssistantLHH is looking for a highly organized and adaptable Executive Assistant to provide comprehensive support to our executives. This role requires flexibility in scheduling, as the demands of the position may vary from day to day. The ideal candidate will thrive in a fast-paced environment and be able to manage...

  • Executive Assistant

    6 days ago

    Baltimore, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Executive Assistant in BALTIMORE, Maryland, United States. In this role, you will provide administrative support within an agency, oversee daily operations, and handle administrative matters with utmost discretion and confidentiality. Responsibilities:• Provide...

  • Executive Assistant

    2 weeks ago

    Baltimore, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a long term contract employment opportunity for an Executive Assistant in Baltimore, Maryland. As an Executive Assistant, you will be managing various administrative tasks, providing support to executives, and contributing to the efficient operation of our team.Responsibilities:• Effectively manage multiple...

  • Executive Assistant

    5 days ago

    Baltimore, Maryland, United States Creative Financial Staffing Full time

    About the RoleCreative Financial Staffing is partnering with a top client, a well-known college, to hire an Executive Assistant to support the President. This is a long-term contract opportunity.Key ResponsibilitiesAssist with the management of the office's administrative and student affairsProvide exceptional customer service and greet visitorsAttend...

  • Executive Assistant

    1 month ago

    Baltimore, United States Metropolis Full time

    Job DescriptionJob DescriptionThe CompanyMetropolis is an artificial intelligence company that uses computer vision technology to enable frictionless, checkout-free experiences in the real world. Today, we are reimagining parking to enable millions of consumers to just "drive in and drive out." We envision a future where people transact in the real world...

  • Executive Assistant

    1 month ago

    Baltimore, United States Healthcare For the Homeless Inc Full time $43,959 - $53,850

    Job DescriptionJob DescriptionOverview The Executive Assistant is responsible for performing administrative duties in support of the Executive Team and Board of Directors requiring a high level of accountability and confidentiality. Key Role Responsibilities President and CEO Support: Provides day to day administrative support to the President and CEO in the...

  • Executive Assistant

    1 month ago

    Baltimore, United States StepStone Group Full time

    Job DescriptionJob DescriptionStepStone is a rapidly growing Global Private Markets firm who provides customized investment and advisory solutions to some of the most sophisticated investors in the world. With $675 billion of total capital allocations, including more than $169 billion in AUM, we are highly diversified in the private markets across the globe...

  • Executive Assistant

    3 days ago

    Baltimore, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionExecutive Assistant LHH is seeking an experienced Executive Assistant to support a CEO in Baltimore, MD with 5+ years of C-suite support and event coordination experience. The ideal candidate will be able to commute into the office 5 days a week and will be able to step into this position with all knowledge of the core...

  • Executive Assistant

    2 months ago

    Baltimore, United States Johns Hopkins Medicine Full time

    Johns Hopkins Intrastaff is the internal staffing agency for the Johns Hopkins Health System and partner hospitals, providing temporary support to a variety of the Johns Hopkins locations. Our employees are the strength of our service.  Intrastaff is unique because it's one of the very few agencies where a person has the benefit of being a temporary...

  • Executive Assistant

    3 weeks ago

    Baltimore, Maryland, United States StepStone Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support the general office administration activities of our dynamic, high-growth organization. This role is client-facing, so the candidate must project a professional company image through in-person and phone interaction.Key ResponsibilitiesProvide timely,...

  • Executive Assistant

    4 months ago

    Baltimore, United States Mary Kraft HR Full time

    Job DescriptionJob Description Nature & ScopeYour Piece of the PuzzleMary Kraft is recruiting for an Executive Assistant on behalf of our partner, a leading pharmacy and medical equipment company! This is a contract position offering competitive pay, a dynamic work culture and career advancement opportunity!Primary Functions & ResponsibilitiesTasks That Will...

  • Executive Assistant at beBee

    2 weeks ago

    Baltimore, Maryland, United States beBee Professionals Full time $50,000 - $70,000

    About beBee ProfessionalsbeBee Professionals is a dynamic professional networking platform that connects professionals from diverse industries worldwide. Our mission is to foster a community where individuals can share insights, experiences, and opportunities, driving both personal and professional growth.About the RoleAs an Executive Assistant at beBee...

  • Executive Administrative Assistant

    1 day ago

    Baltimore, Maryland, United States Compass Group Careers Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Administrative Assistant to provide administrative support to our executive team. The successful candidate will be responsible for managing the executive's schedule, coordinating travel arrangements, and handling correspondence.Key ResponsibilitiesManage the executive's schedule, including...

  • Executive Assistant to the President

    6 days ago

    Baltimore, Maryland, United States iCIMS Organic ZipApply Full time

    Job DescriptionWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our President, Commercial Division. This is a unique opportunity to work closely with an executive leader and contribute to the success of our team.Key Responsibilities:Provide high-level administrative support to the President, Commercial...

  • Executive Assistant

    3 weeks ago

    Baltimore, Maryland, United States InsideHigherEd Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at InsideHigherEd. The successful candidate will provide exceptional administrative support to our Director and contribute to the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide high-level administrative support to the...

  • Executive Assistant to the Secretary

    1 month ago

    Baltimore, Maryland, United States Department of General Services Full time

    Executive Assistant to the Secretary (Designated Admin. Manager Senior II)Office of the Secretary Position is Open Until FilledSalary Range: Grade 24 - $110,000 - $130,000 (depending on experience and qualifications)Office location: Baltimore City, Position Overview: The Executive Assistant to the Secretary plays a crucial role in supporting the operations...

  • Executive/Resource Development Assistant

    4 months ago

    Baltimore, United States Community Assistance Network Full time

    Job DescriptionJob DescriptionCommunity Assistance Network, Inc. (CAN) was founded in Baltimore County, Maryland in 1965 to eliminate the root causes and consequences of poverty. We presently serve clients in Baltimore County and surrounding jurisdictions and manage multiple programs providing a variety of services. CAN’s mission is to work in partnership...