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Executive Assistant

2 months ago

Baltimore, United States Metropolis Full time
Job DescriptionJob DescriptionThe CompanyMetropolis is an artificial intelligence company that uses computer vision technology to enable frictionless, checkout-free experiences in the real world. Today, we are reimagining parking to enable millions of consumers to just "drive in and drive out." We envision a future where people transact in the real world with a speed, ease and convenience that is unparalleled, even online. Tomorrow, we will power checkout-free experiences anywhere you go to make the everyday experiences of living, working and playing remarkable - giving us back our most valuable asset, time.The RoleAs an Executive Assistant to the President, Commercial Division, you will be a key member of Metropolis' administrative team and work closely with an executive leader to maximize efficiency and help drive results. In this role, you will provide administrative support including calendar management, travel coordination, and office management assistance for our Baltimore, Maryland Office. Responsibilities
  • Provide high-level administrative support and assistance to the President, Commercial Division
  • Own calendar management including communicating with internal and external stakeholders to schedule, coordinate and confirm meetings, travel, and other appointments
  • Develop an understanding of the company's culture, policies, and best practices as well as the executive's working style to easily prioritize meetings and tasks independently
  • Provide updates to key stakeholders regarding the executive's schedule, priorities, and needs from the team
  • Track project progress and provide regular updates to the President, Commercial Division
  • Plan and organize travel, including booking flights, hotels, transportation, and managing travel expenses, ensuring that travel plans align with the executive's schedule and preferences as well as company policies
  • Draft, review and send communications on behalf of company executive(s)
  • Manage office supplies and tasks for our Baltimore Regional Office
  • Ensure the President, Commercial Division is prepared for meetings including gathering or distributing materials, providing relevant research, note-taking, etc.
  • Provide general administrative support such as filing paperwork, expense reporting, invoice processing, and other tasks to facilitate the smooth operation of the executive's office
  • Maintain strict confidentiality and discretion in handling sensitive information and discussions
Requirements and Qualifications
  • High school diploma required; Bachelor's degree in Business Administration or related field preferred
  • At least 4 years of related experience required
  • Excellent verbal and written communication skills
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Ability to function well in a high-paced and at times stressful environment
  • Extensive knowledge of office administration, clerical procedures, and record keeping systems
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software
  • Experience supporting technical projects is preferred
When you join Metropolis, you'll join a team of world-class product leaders and engineers, building an ecosystem of technologies at the intersection of parking, mobility, and real estate. Our goal is to build an inclusive culture where everyone has a voice and the best idea wins. You will play a key role in building and maintaining this culture as our organization grows. The anticipated base salary for this position is $70,000.00 to 100,000.00 annually. The actual base salary offered is determined by a number of variables, including, as appropriate, the applicant's qualifications for the position, years of relevant experience, distinctive skills, level of education attained, certifications or other professional licenses held, and the location of residence and/or place of employment. Base salary is one component of Metropolis's total compensation package, which may also include access to or eligibility for healthcare benefits, a 401(k) plan, short-term and long-term disability coverage, basic life insurance, a lucrative stock option plan, bonus plans and more.