Executive Assistant

4 weeks ago


Baltimore, United States Kennedy Krieger Institute Behavioral Psychology Department Full time

Company Description

The Kennedy Krieger Institute in Baltimore, MD is internationally recognized for improving the lives of children and adolescents with disorders and injuries of the brain, spinal cord, and musculoskeletal system. With a wide range of services for children with developmental concerns, the institute serves more than 25,000 individuals each year. Home to a team of investigators, Kennedy Krieger is committed to pioneering new interventions, earlier diagnosis, and contributing to the understanding of how disorders develop.


Role Description

This is a full-time on-site role for an Executive Assistant in Kennedy Krieger's Department of Behavioral Psychology located in the Baltimore, MD location. The Executive Assistant will assure/provide necessary administrative support to the Department Director and to the faculty and staff at the Baltimore location. The Executive Assistant will monitor the dictation system for the Sr. Vice President of the Behavioral Psychology Department. This employee will also oversee the administrative activities of the department Neurobehavioral Unit (NBU) programs to assure faculty needs are being met.


Principle Responsibilities and Duties

1. Manage and maintain appropriate administrative support staffing for Behavioral Psychology faculty and staff. Provide office phone and reception coverage..

2. Monitor and ensure the accurate and timely preparation of department/program reports and spreadsheets, reference lists, reprint files, orientation handbooks and data collection files. Develop, create and coordinate the production of program/department training manuals.

3. Provide and monitor departmental administrative staff in the provision of, administrative services for the faculty/staff to include the composition and preparation of memos, papers, reports, grants, etc. Activities will include, but are not limited to typing, proofing, transcription, data summarization, copying, distribution, etc.

4. Update and maintain electronic filing system for departmental communication, presentations and documents, and communication on behalf of the Department Director.

5. Coordinate staff efforts in routine department operations/special projects. Ensure compliance with Institute policies and procedures.

6. Monitor emails for Department Director and assure that all pending notifications are processed appropriately and timely, and ensure/track follow up communication.

7. Generate, implement and monitor a system for taking inventory of, maintaining and ordering program equipment and supplies.

8. Ensure safe and clean environments and staff offices through communicating with Facilities, Housekeeping and the Operations Support Services Coordinator.

9. Participate in and maintain minutes of meetings as required.

10. Schedule and greet office visitors, respond to and direct phone calls and oversee distribution of department/Institute correspondence according to established procedures.


Education

Bachelor's degree required


Experience

· Minimum of 10 years’ experience providing administrative support required.

· Administrative support experience in a healthcare/academic setting preferred.



  • Executive Assistant

    3 months ago


    Baltimore, United States MOI, Inc Full time

    Job DescriptionJob DescriptionThe Executive Assistant provides support to the President and Executive Team Members. The Executive Assistant serves as the primary point of contact on all matters pertaining to this position. The Executive Assistant also serves as a liaison to the Executive Team and organizes, coordinates, and participates in support activities...

  • Executive Assistant

    3 weeks ago


    Baltimore, United States LHH Full time

    LHH is currently seeking an experienced Executive Assistant for a temp-to-hire opportunity with our client in the Downtown Baltimore area. This candidate will provide top-level assistance for the organization's executives with primary focus on the CEO. They should be well-organized and comfortable scheduling meetings, handing confidential information, and...

  • Executive Assistant

    3 months ago


    Baltimore, United States PD Inc Full time

    Job DescriptionJob Description Executive AssistantPD Inc International is seeking a qualified candidate to fill the position of Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.  Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing...

  • executive assistant

    4 weeks ago


    Baltimore, Maryland, United States State of Maryland - DGS Office of the Secretary Full time

    Introduction\r\r\rThe Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full...

  • Executive Assistant

    3 weeks ago


    Baltimore, United States Metropolis Full time

    Job DescriptionJob DescriptionThe CompanyMetropolis is an artificial intelligence company that uses computer vision technology to enable frictionless, checkout-free experiences in the real world. Today, we are reimagining parking to enable millions of consumers to just "drive in and drive out." We envision a future where people transact in the real world...

  • Executive Assistant

    3 weeks ago


    Baltimore, United States Healthcare For the Homeless Inc Full time $43,959 - $53,850

    Job DescriptionJob DescriptionOverview The Executive Assistant is responsible for performing administrative duties in support of the Executive Team and Board of Directors requiring a high level of accountability and confidentiality. Key Role Responsibilities President and CEO Support: Provides day to day administrative support to the President and CEO in the...

  • Executive Assistant

    2 weeks ago


    Baltimore, United States Elite Contracting Solutions Full time $40,000 - $50,000

    Job DescriptionJob DescriptionThe Executive Assistant at Elite Contracting Solutions will work closely alongside ownership, serving as a main catalyst for advancing company goals and enabling ownership to maintain efficiency in their daily operations. This role requires a highly organized individual who possesses acute attention to detail, exceptional...

  • Executive Assistant

    2 weeks ago


    Baltimore, United States StepStone Group Full time

    Job DescriptionJob DescriptionStepStone is a rapidly growing Global Private Markets firm who provides customized investment and advisory solutions to some of the most sophisticated investors in the world. With $675 billion of total capital allocations, including more than $169 billion in AUM, we are highly diversified in the private markets across the globe...

  • Executive Assistant

    3 months ago


    Baltimore, United States Girl Scouts of Central MD Full time

    Job DescriptionJob DescriptionDescription:The Executive Assistant provides a high-level and full range of administrative and organizational support for the Chief Executive Officer. In addition, the incumbent is responsible for providing administrative support to the Board of Directors (BOD) as needed. The Executive Assistant requires high-level independent...

  • Executive Assistant

    4 weeks ago


    Baltimore, United States Kennedy Krieger Institute Behavioral Psychology Department Full time

    Company DescriptionThe Kennedy Krieger Institute in Baltimore, MD is internationally recognized for improving the lives of children and adolescents with disorders and injuries of the brain, spinal cord, and musculoskeletal system. With a wide range of services for children with developmental concerns, the institute serves more than 25,000 individuals each...

  • Executive Assistant

    1 month ago


    Baltimore, Maryland, United States Johns Hopkins Medicine Full time

    Johns Hopkins Intrastaff is the internal staffing agency for the Johns Hopkins Health System and partner hospitals, providing temporary support to a variety of the Johns Hopkins locations. Our employees are the strength of our service. Intrastaff is unique because it's one of the very few agencies where a person has the benefit of being a temporary employee...

  • Executive Assistant

    2 weeks ago


    Baltimore, United States Johns Hopkins Medicine Full time

    Johns Hopkins Intrastaff is the internal staffing agency for the Johns Hopkins Health System and partner hospitals, providing temporary support to a variety of the Johns Hopkins locations. Our employees are the strength of our service.  Intrastaff is unique because it's one of the very few agencies where a person has the benefit of being a temporary...

  • Executive Assistant

    2 months ago


    Baltimore, United States Johns Hopkins Medicine Full time

    Johns Hopkins Intrastaff is the internal staffing agency for the Johns Hopkins Health System and partner hospitals, providing temporary support to a variety of the Johns Hopkins locations. Our employees are the strength of our service.  Intrastaff is unique because it's one of the very few agencies where a person has the benefit of being a temporary...

  • Executive Assistant

    2 months ago


    Baltimore, Maryland, United States CohnReznick Full time

    As CohnReznick grows, so do our career opportunities. As one of the nation's top Professional Services and Business Advisory firms, we foster teams in Advisory, Assurance, and Tax services that value innovation and collaboration in everything they doYOUR TEAM. We currently have an exciting career opportunity in our Administration team for an Executive...


  • Baltimore, Maryland, United States StepStone Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support the general office administration activities of our dynamic, high-growth organization. This role is client-facing, so the candidate must project a professional company image through in-person and phone interaction.Key ResponsibilitiesProvide timely,...

  • Executive Assistant

    3 months ago


    Baltimore, United States Mary Kraft HR Full time

    Job DescriptionJob Description Nature & ScopeYour Piece of the PuzzleMary Kraft is recruiting for an Executive Assistant on behalf of our partner, a leading pharmacy and medical equipment company! This is a contract position offering competitive pay, a dynamic work culture and career advancement opportunity!Primary Functions & ResponsibilitiesTasks That Will...


  • Baltimore, Maryland, United States InsideHigherEd Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Coordinator to join our team at InsideHigherEd. The successful candidate will provide exceptional administrative support to our Director and contribute to the smooth operation of our office.Key ResponsibilitiesAdministrative SupportProvide high-level administrative support to the...


  • Baltimore, Maryland, United States Department of General Services Full time

    Executive Assistant to the Secretary (Designated Admin. Manager Senior II)Office of the Secretary Position is Open Until FilledSalary Range: Grade 24 - $110,000 - $130,000 (depending on experience and qualifications)Office location: Baltimore City, Position Overview: The Executive Assistant to the Secretary plays a crucial role in supporting the operations...

  • Executive Assistant

    2 days ago


    Baltimore, Maryland, United States T. Rowe Price Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Support Specialist to provide direct support to our Head of USI Advisor Marketing. This is a unique opportunity to join a premier asset management company and contribute to the growth and success of our team.Key ResponsibilitiesProvide administrative support to the Head of USI...


  • Baltimore, United States Community Assistance Network Full time

    Job DescriptionJob DescriptionCommunity Assistance Network, Inc. (CAN) was founded in Baltimore County, Maryland in 1965 to eliminate the root causes and consequences of poverty. We presently serve clients in Baltimore County and surrounding jurisdictions and manage multiple programs providing a variety of services. CAN’s mission is to work in partnership...