Assistant Supervisor, Clerk of Circuit Court

2 weeks ago


Chesapeake, Virginia, United States City of Chesapeake Full time
Job Summary

The Assistant Supervisor, Clerk of Circuit Court is a key member of the Criminal Division team, responsible for providing administrative support and supervision to ensure the efficient and effective operation of the division.

Key Responsibilities
  • Supervise and train subordinate staff, including assigning and evaluating work, and providing coaching and counseling to develop staff skills.
  • Manage the day-to-day operations of the Criminal Division, including ensuring the smooth preparation and maintenance of criminal records and files.
  • Oversee courtroom assignments, motions, trials, and grand jury proceedings, and prepare the Daily Docket.
  • Administer CR45 (DNA report) and fingerprints for the CCRE interstate police reports, and track and report on concluded cases via CR18.
  • Complete CR32 monthly reports of all closed cases, maintain the Empty Index Report, and process and submit jail cards to the Sheriff on a daily basis.
  • Review and provide fiscal data for the preparation of the annual budget, and oversee and monitor expenditures and review invoices for accuracy.
  • Assist with the development and delivery of training materials, and assist in the development and enforcement of policies and procedures.
  • Perform other duties as assigned.
Requirements
  • Bachelor's degree in business administration, public administration, or a closely related field.
  • Minimum of three years of related, full-time equivalent experience in administrative support and supervision.
  • Must complete Financial Accounting System (FAS), Circuit Case Management System (CCMS), and Circuit Imaging System (CIS6) training within one month of hire.
  • Preferred qualifications include prior supervisory experience, previous experience working with judges, and circuit court experience or transferrable skills and knowledge from the lower courts.


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