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Athlete Development Administrative Coordinator

3 months ago

Las Vegas, United States teamworkonline Full time

Who We Are:

UFC® is the worldâs premier mixed martial arts organization (MMA), with more than 700 million fans and 243 million social media followers. The organization produces more than 40 live events annually in some of the most prestigious arenas around the world while broadcasting to over 900 million TV households across more than 170 countries. UFCâs athlete roster features the worldâs best MMA athletes representing more than 80 countries. The organizationâs digital offerings include UFC FIGHT PASS®, one of the worldâs leading streaming services for combat sports. UFC is part of TKO Group Holdings (NYSE: TKO) and is headquartered in Las Vegas, Nevada. For more information, visit UFC.com and follow UFC at Facebook.com/UFC and @UFC on X, Snapchat, Instagram, and TikTok: @UFC.

Endeavor is a global sports and entertainment company, home to many of the worldâs most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

The Role and What Youâll Do:

The Athlete Development Administrative Coordinator plays a key role in executing key Athlete Development initiatives. This position reports to the Senior Director, Athlete Development and supports the conception, development, social media reporting, administrative tasks and implementation of strategies that will enhance UFCâs reputation as the home of the worldâs best athletes among key internal and external stakeholders. 

  • Coordinates the logistics of UFC athlete appearances, sponsorships, and activations.
  • Tracks and internally messages UFC athlete appearances, sponsorships, and activations.
  • Calendar management including scheduling and coordinating various meetings as required in addition to adjusting the calendar to accommodate other requests.
  • Management of Athlete Development/SVP travel schedule including flights, hotel reservations, car rentals and weekly meetings.
  • Prepares various communications to external and internal stakeholders, including proofreading of written materials to ensure professional and accurate documentation.
  • Maintains tracking of current partner contracts and details, including ambassador program deliverables. 
  • Performs general administrative, clerical and executive support tasks to ensure functional department workflow.
  • Responsible for invoice submission, invoice tracking, invoice approval, prior to approval by Athlete Development Senior Director/SVP.
  • Assists with the management of assets for all UFC live events.
  • Serves as a liaison between UFC athletes, managers and UFC staff.
  • Performs other tasks, projects, and responsibilities as assigned.

You Have These:

  • Bachelorâs degree in Public Relations, Communications, Sports Management, or related field, or equivalent work experience.
  • Minimum 2 years of experience with a professional sports team, league or agency capacity.
  • Proven track record of working with athletes in a professional setting.
  • Excellent customer service attitude, experience and capacity.
  • Strong organizational and problem-solving skills.
  • Comfortable with managing multiple projects at once, demonstrating excellent time management skills.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to maintain discretion and confidential information.
  • Excellent organizational skills.
  • Excellent attention to detail.
  • Ability and willingness to obtain a passport and travel both domestically and internationally.
  • Ability to work evenings and weekends.
  • Working knowledge of Microsoft Excel, Word, and Outlook and the ability to learn other basic computer skills.

How we work: 

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 5 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Donât meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if youâre excited about this role but your past experience doesnât align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. Weâ¯understand this can only be accomplished when we lead with a lens of diversity,â¯equity,â¯andâ¯inclusionâ¯inâ¯everything we do. As a global companyâ¯thatâ¯drivesâ¯culture,â¯weâ¯strive to reflect theâ¯worldâsâ¯diverseâ¯voices.â¯â¯

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.