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Administrative Assistant

2 months ago

Long Beach, United States HCVT Full time
Come for the Challenge. Stay for the Experience. At HCVT, we believe every challenge presents an opportunity to positively impact our clients and people. Talented and ambitious individuals who seek limitless professional opportunities thrive at HCVT. Our team is known for its technical skill and ability to help clients address complex business issues all while investing in and supporting our people to provide a rewarding employee experience. What We Do and Who We ServeWe offer Tax, Audit, Advisory, and Business Management services to our clients, which include private and public companies, high-net-worth individuals, and family offices. We also specialize in serving clients across the following industries: Private Equity, Real Estate & Hospitality, Media & Entertainment, High-Net-Worth Individuals, Manufacturing & Distribution, Professional Services Firms, Technology, Healthcare, Nonprofit Organizations, and Affordable Housing.    We Live Our Core Values Our values guide us in our day-to-day interactions with our clients and each other—Integrity at our Core; Building Success Together; Passion for Excellence; and Diversity, Equity, & Inclusion. We are focused and committed to the needs of our clients and our team.  Discover How Far You Can Go. Opportunities abound at HCVT. Our firm has experienced steady growth since its founding in 1991 and continues to expand its client service offerings, creating new opportunities for professionals to grow their careers. We make significant investments in training and provide interesting, diverse, and intellectually stimulating client engagements for our teams to work on—the kind of work that helps you develop and refine your skills to advance in the profession.  
HCVT is seeking an Administrative Assistant to work with our professional development team.  As a member of the team, you will assist our efforts in providing a rewarding, "best in class" experience for our employees in their pursuit for professional development.   The ideal candidate will be highly organized with outstanding verbal and written communication skills, as well as the ability to effectively collaborate with teams across the firm.  We’re looking for someone with a strong work ethic, positive attitude, and a commitment to taking ownership and pride in their work. 
Days in the office: Two days in the Long Beach office with the possibility of up to five days during training seasons.
As the Administrative Assistant on the Professional Development Team, your responsibilities will include but not limited to:
    • General Administrative Responsibilities:
    • Support a fast-paced training department in the full cycle training process.
    • Type drafts/letters/documents as instructed.
    • Take minutes in weekly team and other meetings and summarize the key points and action items.
    • Schedule training events and other team meetings as requested.
    • Assist with firmwide administrative tasks, meetings and projects.
    • Work on ad-hoc projects as needed.

Event and Training Logistics:Assist with the registration of individuals for external trainings.Coordinate logistics for internal trainings, including room setup, clean up and catering.Book travel arrangements (hotel, airfare, etc.) for participants.
Evaluation and Reporting:Prepare, distribute, summarize, and analyze training evaluation forms for various training sessions and events.
Inventory & Supplies:Oversee the ordering, distribution, and inventory management of employee gifts and team office supplies.Maintain the kitchen and ensure it is well-stocked with necessary supplies.
Account Reconciliation:Perform monthly AMEX and LYFT account reconciliation. Ensure invoices are prepped for approval and processing.
Work on ad-hoc projects as neededTo be successful, these are the skills and experience you will need:
    • Minimum one year of relevant work experience
    • Proficient in Word, Excel, Outlook & PowerPoint; learning and development software experience a plus
    • Professional demeanor and ability to interface with staff, management, and the wider firm
    • A high level of personal integrity and professional ethics
    • Strong interpersonal skills; a team player
    • Detail oriented with high productivity and the ability to function in a fast-paced environment with experience meeting multiple corresponding deadlines
    • Forward-thinking with the ability to take initiative and to stay a step ahead
    • Ability to travel to other HCVT offices and work on-site as needed
    • Available to work overtime as needed and to attend occasional evening events
You Matter - HCVT provides a variety of benefits and perks that help sustain a healthy and thriving work environment.
    • Visit the Benefits section to learn more
This salary range is specific to the state(s) listed and takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill set and education; experience and training; licensure and certifications; and other business and organizational needs.A reasonable estimate of the range for this position is $50,000 to $55,000 with overtime pay.
Connect with us: LinkedIn, Instagram, Facebook, HCVT Website
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