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Executive Assistant III

2 months ago

Orlando, United States AdventHealth Full time

All the benefits and perks you need for you and your family:

  • Benefits from Day One

  • Paid Days Off from Day One

  • Student Loan Repayment Program

  • Career Development

  • Whole Person Wellbeing Resources

  • Mental Health Resources and Support

  • Pet Insurance*

  • Debt-free Education* (Certifications and Degrees without out-of-pocket tuition expense)

Our promise to you:

Joining AdventHealth Orlando is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Schedule: Days

Shift: Full-Time, Varied shifts Monday to Sunday

Location: 601 EAST ROLLINS STREET, Orlando, 32803

The community you’ll be caring for:

  • Faith based & mission driven organization

  • Central Florida’s premier multi-specialty medical group

  • Comprehensive Employee Benefits such as Educational Reimbursement

  • CREATION Health employee wellness and lifestyle programs

  • Positive working climate to support a work life balance

Your Role

Demonstrates, through behavior, AdventHealth’s core values of Integrity, Compassion, Balance, Excellence, Stewardship, and Teamwork.

  • Manages calendar for Leader(s), scheduling meetings and appointments, and coordinates travel arrangements including lodging, air/land, transportation, event registration, etc.

  • Answers/screens incoming calls, taking messages and routing calls as appropriate. Retrieves voice messages as requested. Greets and assists visitors. Professionally represents Leader(s) and AdventHealth in all communications and as requested at meetings, events, etc. Communicates effectively and appropriately based on visitor needs and age level.

  • Provides administrative and secretarial support including opening and disbursing Leader’s incoming/outgoing mail; completing correspondence duties including composing and editing letters, memos and other correspondence; preparing expense reports, PAVs, and supply orders; preparing and updating presentations, spreadsheets, etc.; maintaining files and records, equipment, etc.

  • Schedules and organizes meetings and events, both on- and off-site; orders provisions as appropriate, prepares agendas and takes/transcribes meeting minutes, distributing as appropriate.

  • May assist with budget tracking, contracts, etc.

  • May serve as committee member and/or lead/supervise various work teams including other administrative staff.

Qualifications

What You Will Need:

Required:

  • Excellent computer skills in word processing, spreadsheets, and databases, using programs such as Microsoft Outlook, Word, PowerPoint, Excel, Access, etc.

  • Maintain confidentiality, use discretion, and adhere to all corporate, legal, and regulatory guidelines, i.e. HIPAA

  • Self-motivated, with flexibility to multitask and prioritize in a stressful, fast-paced environment

  • Resolve issues with minimal direction or guidance, as well as work independently and as a team member

  • Meet ever-changing and multiple deadlines, managing day-to-day workflow

  • Two to four years minimum experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role

Preferred:

  • Basic accounting, legal and/or contract administration knowledge

  • ADVENTHEALTH/AHS Sunport system

  • Associate degree in secretarial sciences or business, and two years executive office/secretarial work experience

  • Event planning/coordination experience

  • Certified Administrative Professional (CAP)

Job Summary:

Position level is based on reporting structure (see Reports To above, referenced below as Leader). Supports Leader(s) as direct executive assistant, with responsibilities including calendaring, travel arrangements, correspondence, and other administrative functions. Will professionally represent Leader as requested and in all associated responsibilities. Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Administrative

Organization: AdventHealth Orlando

Schedule: Full-time

Shift: 1 - Day

Req ID: 24031122

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.