Executive Assistant III

4 weeks ago

Orlando, Florida, United States FEDSYNC Full time
Job Summary

FedSync is seeking a highly organized and proactive Executive Administrative Assistant to support NASA's Kennedy Space Center (KSC) across various projects, programs, and events.

Key Responsibilities
  • Provide administrative support to executive staff, including managing office operations such as budgeting, personnel records, and payroll.
  • Perform independent research and prepare briefing charts, presentations, and other materials using Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, and Adobe Acrobat.
  • Serve as a key point of contact for internal and external customers, ensuring effective communication and coordination.
  • Manage complex calendars, organize meetings, and handle travel arrangements.
  • Prepare correspondence, reports, and documents; proofread materials for accuracy and consistency.
  • Oversee the work of subordinate administrative staff to ensure smooth and efficient office operations.
  • Maintain confidentiality and safeguard sensitive and classified information in accordance with NASA standards.
  • Coordinate personnel matters, including compliance, operating methods, and awards.
  • Act as a liaison with other NASA centers (e.g., NASA HQ, JSC, MSFC) and external organizations.
  • Summarize lengthy documents and briefs executive staff on routine and high-priority matters.
  • Support the planning and execution of various NASA programs, events, and special initiatives.
  • Maintain proficiency in electronic records and presentation tracking systems.
Requirements
  • Proven experience providing executive assistant support in a high-demand environment.
  • Ability to work independently with minimal supervision; a proactive, self-starting attitude is crucial.
  • Strong customer service skills with a focus on internal and external stakeholders at all levels.
  • Excellent organizational and multitasking abilities, with a proven record of managing competing priorities.
  • Proficient in Microsoft Office Suite, Microsoft Teams, WebEx, and SharePoint.
  • Experience managing complex calendars and tracking multiple schedules.
  • Strong written and oral communication skills, with attention to detail in all forms of documentation.
  • Ability to exercise good judgment, especially when addressing urgent calendar changes or issues.
  • Skilled in problem-solving and providing solutions to administrative challenges.
  • Ability to work effectively in a team environment, providing recommendations for improvement in administrative processes.
  • Knowledge of NASA protocols and procedures related to classified and controlled information is a plus.

FedSync is an Equal Opportunity Employer:

We do not discriminate based on race, color, religion, sex, gender, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

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