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Receptionist/Administrative Assistant

4 months ago

New York, United States teamworkonline Full time

Overview

The Receptionist/Administrative Assistant will be responsible for providing a broad variety of administrative tasks that facilitate the Executive Vice President and senior leadership team to effectively lead the department and organization, including special projects with a high-level of confidentiality and discretion.    

 

This role will pay a salary of $23.00.

 

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

 

job expires 6/30/2024

Responsibilities

  • Greet clients, visitors, and guests; determine the purpose of each person’s visit and direct or escort them to the appropriate location.
  • Drafts written responses or replies by phone or email.
  • Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
  • Performs general administrative and clerical office support tasks.
  • Organize travel arrangements for international and domestic travel.
  • Review and reconcile Expense/Reimbursement Reports.
  • Compile and exchange (and sometimes analyze) information for executives.
  • Assist in implementation of department activities and communications, internal and external.
  • Assist other department staff as requested with special projects or other duties as needed.

Qualifications

Qualifications / Required Skills / Experience

  • Two years of college course work (preferably in business or related field) or equivalent administrative support experience.
  • At least three years administrative support experience in a fast-paced environment managing multiple projects at one time.
  • Proficient with Microsoft Office software applications including Outlook, Excel, PowerPoint, Word, and other office software including automated calendaring, and internet software.
  • Handle multiple tasks simultaneously, excellent written and verbal communication skills, work independently, as well as cooperatively, in a fast-paced, deadline driven environment.
  • Excellent organizational and follow-through skills with strong attention to detail.

 

Physical Requirements:

  • Prolonged periods of sitting at a desk.
  • Must be able to lift up to 15 pounds at times.