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Production Administrative Assistant
2 months ago
JUSTIN Vineyards & Winery is located in the Paso Robles region of California's Central Coast. We operate with a desire to make world-class wines that reflect the unique soils and climate of the area. We take great pride in making Bordeaux-style blends and single varietals, combining Old World tradition with New World techniques.
The Production Team at JUSTIN is seeking an experienced Production Administrative Assistant who understands all aspects of procurement support functions including, purchase order entry requirements, various purchase types (CAPEX, OPEX, and Production Materials), and goods/service receipt management. This individual must work well in a fast-paced, collaborative team environment and communicate effectively with internal departments (Production Winemakers, Accounts Payable, Finance and Sourcing) and external stakeholders. This role will focus on working with bottling operations and supporting the development of process efficiencies to improve the flow of business as new implementations are made. We are seeking an individual with a patient, welcoming personality who can manage a multitude of needs for the department.
This is an on-site position based in Paso Robles, CA and the work schedule is Monday - Friday (7:00 am - 3:30 pm) with the exception of harvest season, when overtime and weekend work may be required.
Job Description
- Performs administrative duties in support of the wine production department
- Execution of all Oracle Fusion and NetSuite Crafted Purchase Order operations including, but not limited to; creation, processing receipts/invoices, closing and reporting
- Collaborate and contribute to the development of Track & Trace for incoming and outgoing materials and products
- Management of inventory of specific materials in Crafted
- Collaborate with other business entities including, but not limited to, Sourcing, Accounts Payable, Grower Relations, Food Safety, Finance, and Human Resources
- Works with Production Department to ensure all bills of lading, scan data, and other necessary documentation from Shipping and Receiving is turned in and disseminated appropriately throughout the Business Unit
- Supports initiatives created by the Wonderful Way
- At least three years' proven, successful experience in general office responsibilities and procedures
- Must be able to perform complex calculations and accurately report data in spreadsheets, as well as create charts/graphs; advanced Excel skills preferred
- Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to problem solve using limited information
- Excellent communication written and verbal skills
Additional Information
- Competitive benefits package including Medical (including 24/7 online access to a physician), Vision, Dental and 401k with match eligibility
- Opportunities for development and internal mobility
- Manager and leadership training, biweekly L&OD webinars, and eLearning offerings
- Companywide problem solving and continuous improvement training
- Wonderful Giving ( wonderfulgiving.com ) - allowing you to donate company money to a cause of your choice
- Company prioritizes wellness through its Wonderful NOW (Nourish Our Wellness) initiative, which provides a robust suite of wellness offerings such as access to mental health resources and life coaching, employee community groups, cash rewards for healthy habits, and on-demand fitness videos
The Wonderful Company is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected.
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