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Accounting Clerk
4 months ago
GENERAL PURPOSE OF JOB: The CSC Accounting Clerk is responsible for managing and executing detailed billing and invoicing processes, maintaining accurate financial records, and ensuring compliance with company policies and regulatory requirements. This role is crucial in supporting the financial health and operational efficiency of the LA branch by handling high volumes of transactions and maintaining strong vendor relationships. The Accounting Clerk with report directly to the Director of Administration.Â
ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties below reflect the minimum requirements for this position.
- Prepare detailed invoices and credit memos accurately reflecting services provided and costs incurred, ensuring adherence to client agreements.
- Analyze and interpret complex cost estimates and service contracts to generate precise invoices.
- Gather and consolidate diverse data sets, including SIS, meal reimbursements, parking fees, etc., essential for invoice calculation.
- Address and resolve inquiries from clients regarding billing matters with professionalism and efficiency.
- Maintain and update extensive project databases, ensuring information is current and accurate.
- Undertake collection activities, including direct communication with clients to facilitate timely payments.
- Reconcile payments received with outstanding invoices to ensure accounts are settled accurately and promptly.
- Execute billing procedures in accordance with departmental protocols, ensuring compliance with regulatory requirements.
- Conduct meticulous comparisons of invoices with internal purchase orders and agreements to verify payment accuracy.
- Classify all Accounts Payable invoices accurately and present findings to management for approval, initiating billing processes where necessary.
- Scrutinize external labor charges to confirm accuracy and resolve discrepancies as needed.
- Manage payable accounts for various entities and vendors, maintaining organized records and fostering positive relationships.
- Cultivate and sustain productive relationships with both new and established vendors to facilitate smooth business operations.
REQUIRED SKILLS:Â
- Proficiency in Microsoft Office Suite, particularly Excel for data analysis, Outlook for communication, and Word for documentation.
- Advanced mathematical aptitude and proficiency in performing complex calculations with precision.
- Exceptional interpersonal and communication skills, coupled with the ability to maintain composure and professionalism under pressure.
- Outstanding organizational abilities, self-initiative, attention to detail, and commitment to accuracy in all tasks.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.