Business Office Manager

6 days ago

Monroe, United States Monroe, GA Area Full time
Purpose:

To perform day-to-day record keeping functions, accounting functions, administrative details and follow-up functions to assist the Executive Director in meeting and administrative needs of the community in accordance with current federal, state and local standards.

ESSENTIAL FUNCTIONS Job Functions:
  • Supervise and direct reception staff and van driver.
  • Maintain employee files; start new files containing all necessary forms to be in compliance with state regulations and determine that all areas are properly completed.
  • Maintain files on employee medical insurance.
  • Responsible for payroll processing, including maintaining record of employee sick and vacations time.
  • Process all necessary forms for drug screening, background checks and abuse register checks of prospective employees.
  • Research any questions regarding personnel and human resources.
  • Maintain resident’s admission and discharge documentation, including the necessary documentation and forms required for LTC insurance residents.
  • Update and maintain current file of community Policies and Procedures.
  • Works with Executive Director regarding completion of local, county, state and federal agency reports. Prepares weekly and monthly reports such as rent-rolls, keyfactor reports, management reports, etc….
  • Maintain updated records of all Certificate of Insurance.
  • Serve on and participate in various committees in and outside the Community as appointed by the Executive Director.
  • Assists Executive Director in explaining expense and revenue variances and keeps spend-down sheets on certain general and administrative expenses.
  • Responsible for accurate resident billing in Vitals and monitoring of aged receivables and collection procedures.
  • Maintain professional competence and keep abreast of changes in administrative procedures through attendance and participation in education programs, workshops, seminars and training programs.
  • Participate as a Manager on Duty during assigned weekends.
  • Any other tasks, assignments, projects or requests as deemed by management.
Qualifications:
  • Must be 18 years of age or older
  • Completion of secondary education and at least two years of undergraduate studies, preferably in business administration or previous experience in an administrative capacity and bookkeeping and accounting practices.
  • Must have knowledge of office machines and equipment and be computer literate.
  • Must read, write, speak and understand English.
  • Must have satisfactory credit check.
  • Previous experience or completion of appropriate training program.
  • Patience, tact, enthusiasm and positive attitude toward the elderly.
  • Must have upper body strength adequate to bend, lift, shift, move, and/or assist in moving articles of more than twenty-five pounds.
  • Must be able to squat, reach and stretch without distress. Must be able to tolerate extended periods walking, standing.

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