Executive Administrative Assistant

3 weeks ago


Philadelphia, United States Michael Page Full time

  • Entrepreneurial and growing company
  • Work life balance / Hybrid work environment

    About Our Client

    Our client is a growing managed services organization.

    Job Description

  • Manage and maintain executive schedules for HR, Finance & Operations, including meetings, appointments, travel arrangements, and conference calls.
Coordinate department meetings based on the need of the function - either weekly, monthly or quarterly and as needed.Prepare and edit correspondence, communications, presentations, and other documents as needed.Handle confidential information with discretion and ensure that sensitive matters are dealt with appropriately.Act as a point of contact between the executive and internal/external contacts.Coordinate department meetings based on the needs of the function and secure space/time for meetings, including gathering and preparing materials.Develop event budgets, track expenses, and ensure that events stay within financial limits.Manage on-site event to ensure that all event aspects run smoothly and efficiently.Plan, coordinate, and execute logistics for support center events, conferences, and executive off-sites.Arrange travel itineraries, accommodations, and transportation as necessary.Prepare detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings.Screen and respond to incoming calls for the Support Center, redirecting them to the appropriate department as necessary.Assist in the preparation of reports and/or presentations for executive-level meetings.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

The Successful Applicant

Bachelor's Degree preferred or commensurate professional experience in administrative position(s)3-5 year's experience in executive administrative roleStrong planning and organizational skillsExcellent communication skills

What's on Offer

Opportunity to grow and advanceHybrid work environment

  • Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for Executive Administrative Assistant for our Nonprofit Client in Philadelphia, PA! Apply Below! Position Overview: The core part of this role is to ensure support is provided to the CEO and COO which includes, but not limited to, organization, calendar management, travel arrangements, project management, presentations,...


  • Philadelphia, United States PeopleShare Full time

     PeopleShare is currently hiring for Executive Administrative Assistant for our Nonprofit Client in Philadelphia, PA!Apply Below! Position Overview:The core part of this role is to ensure support is provided to the CEO and COO which includes, but not limited to, organization, calendar management, travel arrangements, project management, presentations,...


  • Philadelphia, Pennsylvania, United States Aramark Full time

    Job DescriptionThe Executive Administrative Assistant will be an organized, self-starter with exceptional business acumen and strong analytical, organizational, and communications skills. The right candidate will lead with hospitality and represent Aramark's values in their interactions both internally and externally to the organization while remaining...


  • Philadelphia, United States AppleOne Employment Services Full time

    The Executive Assistant will serve as the primarycontact for a C-Suite executive, providing exposure to various organizational functions. This role demands exceptional communication skills, a professional demeanor, and strong analytical abilities. The ideal candidate will understand executive needs, anticipate issues, and manage them with calm and...


  • Philadelphia, Pennsylvania, United States Empirical Consulting Solutions Full time

    Job OverviewEmpirical Consulting Solutions is in search of a dedicated Executive Assistant to provide exceptional administrative support to our executive leadership team.This Executive Assistant position will be pivotal in delivering high-level administrative assistance to C-Suite executives, including the CEO, COO, and CFO. The role encompasses generating...


  • Philadelphia, Pennsylvania, United States Designblendz Full time

    Job OverviewSalary: Dependent on ExperienceAbout Us: Designblendz is a forward-thinking architecture and 3D visualization company committed to excellence in design and client relations. We are in search of a proactive and adaptable individual to fill the role of Executive Administrative Coordinator.Position Summary: The Executive Administrative Coordinator...


  • Philadelphia, Pennsylvania, United States Empirical Consulting Solutions Full time

    Job OverviewEmpirical Consulting Solutions is on the lookout for a skilled Executive Assistant to provide top-tier administrative support to our executive leadership team.This Executive Assistant position involves a variety of high-level tasks, including the preparation and distribution of essential business reports, as well as assisting with marketing...


  • Philadelphia, Pennsylvania, United States Empirical Consulting Solutions Full time

    Job OverviewEmpirical Consulting Solutions is in search of a dedicated Executive Assistant to provide exceptional administrative support to our executive leadership team.This Executive Assistant position involves offering comprehensive assistance to top-level executives, generating essential business reports, and contributing to marketing efforts.The ideal...

  • Executive Assistant

    1 month ago


    Philadelphia, United States Tower Health Full time

    Responsibilities: The Executive Assistant provides high-level administrative support to executive management. Responsibilities include calendar management, preparing reports, handling correspondences and greeting and assisting visitors. #STC Qualifications: Education Requirements 4 year Bachelor's Degree - OR - combination of relevant education &...

  • Executive Assistant

    3 weeks ago


    Philadelphia, United States PeopleShare Full time

     PeopleShare is currently hiring for Executive Assistant for our University Services Client in Philadelphia, PA!Apply Below! Position Overview:The Executive Assistant to the Vice President of Institutional Advancement provides high-level administrative support, including complex calendar management, communication handling, and coordination of meetings and...

  • Executive Assistant

    2 weeks ago


    Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for Executive Assistant for our University Services Client in Philadelphia, PA! Apply Below! Position Overview: The Executive Assistant to the Vice President of Institutional Advancement provides high-level administrative support, including complex calendar management, communication handling, and coordination of meetings and...

  • Executive Assistant

    2 weeks ago


    Philadelphia, United States PeopleShare Inc Full time

    PeopleShare is currently hiring for Executive Assistant for our University Services Client in Philadelphia, PA! Apply Below! Position Overview: The Executive Assistant to the Vice President of Institutional Advancement provides high-level administrative support, including complex calendar management, communication handling, and coordination of meetings and...


  • Philadelphia, Pennsylvania, United States Tower Health Full time

    Key Responsibilities:The Administrative Executive delivers comprehensive administrative assistance to senior management. Key responsibilities encompass managing schedules, generating reports, managing correspondence, and welcoming and supporting visitors.Qualifications:Educational Background:Bachelor's Degree (4 years) - OR - a combination of relevant...

  • Executive Assistant

    2 weeks ago


    Philadelphia, United States Community Veterinary Partners Full time

    Job DescriptionJob DescriptionExecutive Administrative AssistantLocation: Hybrid – Support Center in Philadelphia 2-3 days/weekReports to: Vice President, HR/Chief Financial Officer/Chief Operating OfficerSUMMARYThe Executive Administrative Assistant provides high-level administrative support to the executive team by handling information requests, calendar...

  • Executive Assistant

    1 month ago


    Philadelphia, United States City of Philadelphia Pennsylvania Full time

    This is executive administrative work serving as an assistant to the Finance Director. The employee in this class works independently on difficult or complex clerical tasks and demonstrates professionalism and confidentiality when handling sensitive Executive Assistant, Finance Director, Executive, Assistant, Business Services

  • Executive Assistant

    1 month ago


    Philadelphia, United States Sharing Excess Full time $55,000 - $60,000

    Role Description:This is a full-time hybrid role as an Executive Assistant, located in Philadelphia, PA, with flexibility for some remote work. The Executive Assistant will be responsible for assisting our Executive Director, Operations Director, and Development Director with daily logistics, calendar management, project management, operational efficiency...


  • Philadelphia, Pennsylvania, United States The School District Of Philadelphia Full time

    Title: Administrative Executive Coordinator Department: Administrative Office Reports To: Assistant Superintendent, Chief Financial Officer, Chief Operations Officer, Chief of Staff, General Counsel, Deputy Superintendent Union Affiliation: Not represented by a Union Salary Range: $ 50,512 - $ 67,993 The School District of Philadelphia is dedicated to...

  • Executive Assistant

    1 month ago


    Philadelphia, United States HHM Hotels Full time

    DescriptionOpportunity: Executive Assistant The Executive Assistant will support members of the HHM Hotels' executive team and corporate office operations. The ideal candidate will be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role requires...


  • Philadelphia, United States Designblendz Full time

    Job DescriptionJob DescriptionSalary: DOEAbout Us: Designblendz is a dynamic and innovative architecture and 3D visualization firm based in Philadelphia. We pride ourselves on delivering exceptional design and customer service. We are looking for a versatile and motivated individual to join our team as a Bookkeeper/Front Desk Executive Assistant.Job Summary:...

  • Executive Assistant

    1 week ago


    Philadelphia, United States Sharing Excess Full time

    Company DescriptionSharing Excess is a national nonprofit that rescues and delivers surplus food to communities in need. We are dedicated to connecting surplus food from grocery stores, restaurants, wholesalers, and farmers to organizations that address food insecurity. Our efforts have resulted in over 60 million meals to a network of nonprofits, food...