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Executive Assistant, Global Communications and Community Impact
2 months ago
The Global Communications and Community Impact organization (GCCI) is seeking a self-motivated, highly organized, and intuitive Executive Assistant to support three Directors leading communications for AI, Security, and International Devices & Services.
This role is responsible for coordinating and managing complex calendars across multiple time zones, arranging both international and domestic travel, and organizing events and meetings. Additionally, the role involves maximizing team efficiency and productivity, serving as the main point of contact between team members and leadership, and fostering effective communication and collaboration. The Executive Assistant will partner with leaders, business partners, stakeholders, and Executive Assistants across the company to achieve key deliverables.
You will thrive in a fast-paced and growing environment and have exceptional attention to detail. Experience in handling confidential information with discretion and the ability to adapt to changing workloads and priorities are crucial. Preferred attributes include creativity and initiative in problem-solving and task management, and a relentless ability to take action quickly with the necessary details.
Key job responsibilities
- Manage complex calendars, prioritize meetings, and coordinate large-scale events.
- Complete expense reports proactively.
- Coordinate travel arrangements, including both domestic and international.
- Drive key team activities such as staff meetings, team morale events, and offsites.
- Track and ensure the completion of key deliverables, and follow up on outstanding items.
- Act as a liaison between the team and key stakeholders.
- Handle confidential materials and information with discretion.
- Develop and maintain new mechanisms to maximize team efficiency.
A day in the life
*Team Culture*
Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazon’s culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.
*Work/Life Balance*
Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren’t focused on how many hours you spend at work or online. Instead, we’re happy to offer a flexible schedule so you can have a more productive and well-balanced life—both in and outside of work.
*Mentorship and Career Growth*
Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.
- 5+ years of executive assistant experience
- Experience with executive level calendar management
- Experience with domestic or international travel coordination
- Experience with Microsoft Office products and applications
