Procurement Specialist

This position is contingent upon Customer approval, funding, and position availability.

Amentum is a leader in global engineering, project management and solutions integration, trusted to modernize the most critical missions anywhere in the world today and in the future. We’re uniquely positioned to deliver solutions faster and solve what’s coming next. We’ve earned our customers’ confidence to rely on us to successfully manage and execute the most complex programs of scale and provide them with solutions they need for an unpredictable world.

Amentum is hiring a Procurement Specialist in support of NextGen USAID Integrated Procurement Service Agent (PSA).  This role plays a critical role in ensuring the timely procurement of high-quality malaria as well as family planning and maternity child health commodities in compliance with USAID regulations and project requirements. 

This position will be considered fully remote but must be able to accommodate the Eastern US time zone.

Job Summary:

Under general direction, the Procurement Specialist is responsible for managing the procurement of malaria as well as family planning and maternity child health commodities funded by the United States Agency for International Development (USAID). This role involves sourcing, negotiating, and purchasing malaria as well as family planning and maternity child health supplies, and related commodities to support health programs and initiatives in developing countries. The Procurement Specialist will work closely with local and regional distributors, suppliers, manufacturers, as well as external and internal stakeholders to ensure timely delivery of high-quality malaria as well as family planning and maternity child health products while adhering to budgetary constraints and compliance requirements. 

 Job Duties:

• Collaborate with program managers and stakeholders to identify procurement needs for malaria as well as family planning and maternity child health commodities, considering project timelines, budget constraints, and program requirements.

• Review purchase requisitions for clarity, compliance, detail, completeness, and obtain additional information considered necessary.

• Develop sourcing lists for various commodities to support the development of requests for information (RFIs), quotations (RFQs), proposals (RFPs) and invitations to bid.

• Prepare RFQs and solicit bids from qualified suppliers, ensuring clear specifications, terms, and conditions. Evaluate supplier proposals and negotiate pricing, delivery schedules, and contractual terms to secure the best value for USAID.

• Review solicitation responses and perform relevant analyses to include price and cost, Statement of Work compliance, delivery terms, payment terms, and other terms and conditions of the procurement.

• Negotiate all aspects of procurements to include price, payment and delivery terms, quality requirements, and other factors with suppliers to achieve the best value procurement possible.

• Generate Purchase Orders in final form for approval and signature.

• Manage procurement contracts with selected suppliers, ensuring compliance with USAID regulations, contract terms, and delivery schedules. Monitor supplier performance, resolve issues, and maintain accurate procurement records.

• Coordinate with Quality Assurance team to ensure that procured malaria as well as family planning and maternity child health commodities meet USAID quality standards, regulatory requirements, and international quality assurance protocols. Coordinate with quality control teams and conduct product inspections as needed.

• Coordinate with Logistics team to arrange transportation, and delivery of malaria as well as family planning and maternity child health commodities to project sites in accordance with program timelines and requirements.

• Ensure compliance with USAID procurement regulations, policies, and procedures throughout the procurement process. Prepare procurement documentation, reports, and updates as required by USAID and project management.

• Maintain open communication and collaboration with internal stakeholders, including program managers, finance teams, and technical experts, to address procurement needs and ensure alignment with project objectives.

• Actively manage supplier performance through consistent communication to ensure proper adherence to purchase order terms and conditions.

• Obtain and maintain a working knowledge of Federal Acquisition Regulations (FAR) as well as the USAID Acquisition Regulation (AIDAR) and other relevant standard commercial procurement practices.

• Participate in the invoice approval process to ensure that supplier invoices are in accordance with purchase order terms and conditions and resolve issues as necessary.

• Perform other related duties as required.

REQUIREMENTS:

Minimum Acceptable Experience Level:

• Three (3) years of experience in global supply chains within USAID projects and/or other international organizations working on public health related projects.  Knowledge of USAID procurement regulations, policies, and procedures is highly desirable.

• Must be proficient in basic office software applications (such as Word, Excel, Outlook, and Internet Explorer).

• Ability to travel to the Arlington VA or Chantilly VA headquarters for key meetings required.

• Ability to obtain passport and visa with a willingness to travel to other countries and/or austere environments in support of strategic program objectives, attend meetings, conferences and other as requested.

Education: Bachelor’s degree in supply chain management, contracting, business, management, international development, public health, or other relevant discipline. Equivalent experience may be accepted in lieu of a degree.

Knowledge, Skills, and Abilities:

• Ability to work effectively in a multicultural environment and manage multiple priorities simultaneously.

• Ability to plan, organize, prioritize, and perform multiple tasks to execute job functions in an orderly, efficient manner.

• Strong negotiation, contract management, and analytical skills.

• Must act with integrity at all times when representing the Company.

• Must exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.

Language Skills: Proficiency in written and oral English language.

DESIRED QUALIFICATIONS:

• Strong experience executing and managing the transactions related customers and suppliers from quotations to PO issuing and follow up; pharmaceutical experience preferred.  

• Experience with procurement of malaria as well as family planning and maternity child health commodities, or pharmaceuticals is an asset.

This position is contingent upon Customer approval, funding, and position availability.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

Labor Law Posters

EEO including Disability/Protected Veterans