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Executive Assistant

3 months ago

Orlando, United States AssuredPartners Full time
Overview

The Executive Assistant provides administrative support to several department Executives. This includes managing calendars, making travel arrangements, preparing presentations and expense reports and other administrative support for the department. To be successful in this role, you should be well-organized, have great time management skills and be an outstanding communicator.

The Ideal Candidate

  • Communication, both verbal and written, is a strength of your professional skill set
  • Problem solving and taking initiative come naturally to you, and you like to prevent “fires”
  • You're a team player and can adapt and help as needed and as work changes

If this sounds like you, we invite you to keep reading and apply

Please note: While having occasional flexibility, this role will be full-time on-site in Downtown Orlando.

What You'll Do
  • Provide administrative and clerical support for executives including management of executives' calendars, coordinate meetings/conference calls, make detailed travel arrangements, process executives' expense reports.
  • Oversee travel program. Coordinate travel for department if needed. Maintain travel rewards programs (airlines, hotels, etc.) for executives.
  • Coordinate meetings/travel with other Executive Assistants as needed.
  • Develop presentations for meetings using PowerPoint or other appropriate software. May also prepare reports, spreadsheets and correspondence as directed.
  • Manage project planning efforts for effective events and activities. Leads event planning efforts as directed. This includes meetings, networking events, annual company-wide or regional meetings, and team building events.
  • Type correspondence and e-mails from dictation or hand-written notes. Proofreads for correct grammar, spelling, etc.
  • Take minutes and notes during team meetings
  • Manage large mailing and scanning projects around tax filing deadlines.
  • Maintain/update org charts.
  • Process expense reports in Concur.
  • Other duties as assigned.
  • Travel is expected to be negligible in this role.
What's in it For You?

To help you make the best decision for your personal growth, it's important to us to share a glimpse of what we offer our top asset, our people:

  • Competitive base salary.
  • Generous 30+ Days Comprehensive Paid Time Off Package inclusive of Paid Time Off, 10 Company Holidays, 2 Floating Holidays, 5 Sick Days, and 2 Volunteer Days.
  • Health benefit options with you in mind; 5 affordable medical plan options with rates based on your salary, company paid HSA contribution with eligible HSA plan selection, 2 dental plan options offering orthodontia coverage and 3 cleanings per year, and 2 vision plan options.
  • Company match 401(k) plan – 50% up to 6%
  • Support of your fitness wellness goals We offer up to 75% off at over 11,000 gyms and fitness centers.
  • Opportunity to prioritize your mental health with 24/7 access to licensed therapists.
  • Pet benefits & discounts.
  • Access to our Employee-led Resource Groups (ERGs) that lend a voice to the variety of demographics represented throughout our company.
What You'll Need
  • Associate's degree and a minimum of 2 years of related experience and/or training; or equivalent combination of education and experience
  • Tech savvy; ability to navigate multiple systems including Microsoft Office Suite
  • Diligence and attention to detail
  • Strong organization and communication skills
  • Ability to deal with the utmost confidentiality and professionalism
  • Must be able to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 45 pounds
  • This role will be full-time on site
Grow, with us

AssuredPartners is committed to embracing diversity, equity and inclusion to create a workplace that welcomes and thrives on the unique experiences, perspectives and contributions of all team members. AssuredPartners is bringing the best people and most diverse talent forward to drive growth, innovate and think bigger