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Senior Executive Assistant

2 months ago

Orlando, Florida, United States FEDSYNC Full time
Position Overview

At FedSync, we embody the principles of Accountability, Integrity, Teamwork, Value, Innovation, and Quality. Our mission is to partner with visionary thinkers to provide innovative solutions that address the challenges of tomorrow.

The primary goal of this position is to provide comprehensive support to various projects and initiatives within NASA. The successful candidate will exhibit a strong background in program and project assistance, maintaining a proactive and responsive relationship with supervisors and team members. The role requires a high degree of independence, with minimal supervision, to effectively manage a variety of tasks and responsibilities.

Key Responsibilities:
  • Independently conduct research and prepare presentation materials using Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, SharePoint, and Teams.
  • Deliver administrative support to executive leadership, managing office operations such as budgeting, personnel records, and payroll to ensure efficient daily functions.
  • Coordinate and oversee the administrative, clerical, and secretarial tasks within the office, assisting in maintaining positive relationships with the executive secretarial team.
  • Support executive staff in the execution of various projects and events.
  • Demonstrate strong organizational skills to effectively manage office workflows and recommend improvements in administrative processes.
  • Engage in effective communication, both in-person and remotely, to foster team collaboration.
  • Prepare and manage correspondence, including briefing charts and letters, ensuring clarity and professionalism.
  • Safeguard sensitive information and adhere to policies regarding Controlled Unclassified Information (CUI).
  • Maintain and update executive calendars, managing appointments and travel arrangements with precision.
  • Act as a central point of contact for personnel matters, ensuring compliance and operational efficiency.
  • Supervise the work of junior administrative staff, ensuring high-quality service delivery.
  • Summarize and prepare concise reports and documents for executive review.
  • Collaborate frequently with other executive assistants to ensure seamless operations across the organization.
  • Utilize formal procedures to track and coordinate work performed by internal and external teams.
  • Perform additional duties as assigned by management.
Qualifications:
  • Proven experience in executive assistant roles, with a focus on policy implementation and administrative processes.
  • Strong customer service orientation, capable of engaging effectively with diverse stakeholders.
  • Exceptional multitasking and organizational abilities to manage competing priorities.
  • Proficiency in Microsoft Office applications, particularly Outlook, Word, PowerPoint, and Excel.
  • Excellent oral and written communication skills, with attention to detail.
  • Ability to exercise sound judgment and maintain confidentiality in all matters.
  • Flexibility to adapt to changing demands and work schedules.

FedSync is committed to providing equal employment opportunities and does not discriminate based on race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, or any other non-merit factor.