Project Administrative Coordinator

2 weeks ago

Plymouth, United States Abbott Laboratories Full time

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. Youâll also have access to:

  • Career development with an international company where you can grow the career you dream of.
  • Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
  • An excellent retirement savings plan with high employer contribution
  • Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelorâs degree.
  • A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
  • A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works out of our Plymouth, MN location in the EP division.

In Abbottâs Electrophysiology (EP) business, weâre advancing the treatment of heart disease through breakthrough medical technologies in atrial fibrillation, allowing people to restore their health and get on with their lives.

As the Project Administrative Coordinator, you'll be responsible for coordinating and leading various projects for Operations and for providing administrative support for the DVP of Operations. This role involves a balanced workload of administrative support and project coordination and leading.

To be successful as a Project Administrative Coordinator, you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills.

What Youâll Work On

  • Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, processing expense reports, meeting/event planning, creating or modifying business documents, managing correspondence, handling teleconference and mobile phone setups, acting as a liaison for remote access issues.
  • Assists department with projects, including basic project management, basic research, and drafting communications
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, document management system, matter management system and employee performance management systems (as applicable).
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. 
  • Coordinates new employee office set-ups and onboarding.
  • Follows established coverage and back-up support plans to ensure departmental and divisional support needs are fulfilled.
  • Train new administrative assistants.
  • Complies with applicable Corporate and Divisional Policies and procedures.

Position Accountability / Scope:

  • Consistently interacts with high-level executives.
  • Works with cross-functional teams in connection with projects and to provide division-wide support
  • Intermediate knowledge and understanding of business processes and requirements. 
  • Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
  • Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
  • Proactively identifies and resolves scheduling conflicts.

Required Qualifications

  • High School diploma or equivalent. Some college preferred.

  • 1-3 years previous admin experience or equivalent.
  • Operates with general instruction and some supervision.
  • Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, and Outlook

Apply Now

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.



The base pay for this position is $20.55 â $41.15 per hour. In specific locations, the pay range may vary from the range posted.

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