Assistant Project Manager

2 weeks ago

Plymouth, United States Northstar Refrigeration, Inc. Full time

Job Title: Assistant Project Manager


Position Overview: We are seeking a detail-oriented and proactive Assistant Project Manager to join our team and support the successful execution of projects. The Assistant Project Manager plays a pivotal role in supporting project success through effective documentation management, communication facilitation, calendar coordination, Procore management, travel coordination, and adherence to compliance standards. This position offers the opportunity to contribute to the smooth operation of projects while continuously improving administrative processes to drive organizational success.


Key Responsibilities:


Documentation Management:

  • Maintain filing systems for documents, ensuring accessibility and confidentiality.
  • Organize and categorize documents, promptly scanning and filing for accurate record-keeping.


Communication Management:

  • Screen and direct correspondence to appropriate personnel, drafting and proofreading emails and memos as needed.
  • Manage calendars, scheduling appointments, and meetings, and sending out invitations and reminders.


Procore Management:

  • Oversee users within the Procore platform, ensuring accurate project information input.
  • Track purchase orders and direct costs for project budget transparency.


Travel Coordination:

  • Arrange travel itineraries, prepare expense reports, and provide support for reservations and event planning.
  • Monitor the general email inbox, responding to inquiries promptly or forwarding them as necessary.


Training and Compliance:

  • Maintain familiarity with company policies, procedures, and relevant tools.
  • Participate in training sessions and adhere to data protection regulations.


Review and Improvement:

  • Periodically review administrative processes to identify areas for enhancement.
  • Solicit feedback from stakeholders to assess administrative support service effectiveness.


Qualifications:

  • Strong organizational and communication skills.
  • Proficiency in Microsoft Office Suite and project management software (e.g., Procore).
  • Ability to multitask and prioritize tasks effectively.


Join us in this exciting opportunity to contribute to the success of our projects and make a meaningful impact on our team. Apply now and be an integral part of our project management efforts.

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