Executive Administrative Assistant

3 weeks ago

Plymouth, United States Celcuity Full time

Celcuity Inc. (Nasdaq: CELC) is a clinical-stage biotechnology company focused on the development of targeted therapies for a number of different cancers. Our mission is to extend the lives of cancer patients by developing potential first-in-class therapies and companion diagnostics.

Celcuity's lead therapeutic candidate, gedatolisib, is a potential first-in-class pan-PI3K and mTOR inhibitor Celcuity is conducting a Phase 3 registration-enabling clinical trial to evaluate gedatolisib in patients with HR+/HER2- advanced breast cancer. Our CELsignia companion diagnostic platform is uniquely able to analyze live patient tumor cells to identify new groups of cancer patients likely to benefit from already approved targeted therapies.

POSITION TITLE: Executive Assistant  

 

REPORTING TO:  CFO

POSITION SUMMARY: As the Executive Assistant, you will utilize your exceptional organizational and communication skills to provide professional and strategic support to the key members of our senior leadership team. Responsibilities will include but not limited to managing calendars, coordinating travel, compiling expense reports, coordination and follow-through with regard to legal agreements, and liaising with internal and external contacts. The role requires working both independently and collaboratively, multitasking, meeting deadlines, and handling sensitive matters.

The ideal candidate will have an innate passion for providing exceptional executive support, is an adaptable team player who can manage several tasks and projects independently, embraces a growth mindset, and excels at being mindful of details in a high performance-oriented, fast-paced, and ever-changing environment.

JOB RESPONSIBILITIES:

Essential Job Functions and Responsibilities may include but are not limited to:

* Expertly manage and prioritize calendars for the key members of our senior leadership team, focusing on productivity, urgency, and stakeholder needs.
* Arrange comprehensive travel plans, coordinate meetings and events for our executives.
* Prepare and submit expense reports for executives according to company policies and procedures.
* Ensure seamless coordination and meticulous follow-up throughout the entire legal agreement lifecycle. This involves overseeing the timely routing of documents for signatures, tracking each document to ensure prompt return, verifying the accuracy of all returned documents, and saving them in their designated storage locations.
* Effectively communicate and partner with various internal and external stakeholders, ensuring smooth collaboration and coordination.
* Provide general administrative support to members of the leadership team.
* Maintain confidentiality and discretion in handling sensitive information and communications.
* Assist in development and organization of support materials for meetings and conferences (e.g. slide decks, presentations, meeting materials, etc.).
* Assist with the coordination and execution of special projects and initiatives as directed by our senior leaders.
* Other duties as assigned. 

 

EXPERIENCE:

Required

* Bachelor's degree
* 5-7 years of EA experience.
* Calendar management, meeting organization and heavy travel coordination experience
* Proficiency with MS Office (i.e. Word, Excel, PowerPoint, Outlook), Adobe Acrobat, DocuSign, and MS Teams
* Excellent at prioritizing and executing multiple projects/tasks with tight deadlines.
* Proven expertise in written and verbal communication, demonstrating strategic, professional, creative, and succinct communication.
* Pro-active self-starter able to work independently, effectively problem solve and prioritize work, anticipating needs of senior leadership.
* Highly collaborative and able to work effectively with multiple stakeholders.
* High level of maturity, ability to exercise good judgement, discretion and confidentiality with all tasks.
* Able to remain organized and focused in a fast-paced, high-performance startup environment.
* Excellent interpersonal, verbal, and written communication skills.
* Assist with the coordination and execution of special projects and initiatives as directed by the executive team.

Preferred

* 3+ years of experience supporting C-Level personnel.
* Start-up environment experience.
* Biotech experience

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

Typical office environment. Prolonged periods of sitting at a desk and working on a

computer. Must be able to lift 15 lbs at a time.

 

JOB LOCATION: Plymouth, MN

Celcuity is an equal employment opportunity employer.

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