Administrative Services Assistant
3 weeks ago
Under general supervision, this employee is responsible for professional staff work of routine through average difficulty in assisting the Client with administrative detail; The Client manages the enrollment, inventory management and procurement, and quality assurance / compliance for all federally funded vaccine programs. The Client would be generally responsible but not limited to the following:
Performs related work as requested by the ClientRoutinely acts as liaison between the Client, and other providers and agencies, local and federal agencies, and community organizations and groups as neededAttends CDC calls and webinars as needed to gain information and updates for the teamRoutinely handles complaints and requests from program providers around inventory management and utilization of the Client 2.0 ordering systemEducates and trains other staff as needed for any new employees, providers, or at any event Client sponsorsHandles routine correspondence including composition of replies and routes to the appropriate operating division for replyPrepares non-routine correspondence as requestedAssembles information for speeches, staff meetings, and other purposes as neededMay take minutes at staff meetingsOperates standard office machines and equipment as necessaryManagement and triage of the ServiceNow platform where providers can request assistance through a ticket-based dashboardSupport of VtrkS functionality and reportingStrong skills within Microsoft Office, Word, and ExcelAdditional Vaccine Operations support as needed
Education and Experience: Graduation from an accredited college or university with a bachelor''s degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.
Skills
Excel Proficient to Advanced use of Excel is required Proficient (4-6 Years)- **Only those lawfully authorized to work in the designated country associated with the position will be considered.**
- **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**
Benefits:
For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.
California Pay Equity:
For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.
Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.
If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.
Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).
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