Administrative Services Assistant

3 weeks ago


Nashville, United States Rose International Full time

Under general supervision, this employee is responsible for professional staff work of routine through average difficulty in assisting the Client with administrative detail; The Client manages the enrollment, inventory management and procurement, and quality assurance / compliance for all federally funded vaccine programs. The Client would be generally responsible but not limited to the following:

Performs related work as requested by the Client

Routinely acts as liaison between the Client, and other providers and agencies, local and federal agencies, and community organizations and groups as needed

Attends CDC calls and webinars as needed to gain information and updates for the team

Routinely handles complaints and requests from program providers around inventory management and utilization of the Client 2.0 ordering system

Educates and trains other staff as needed for any new employees, providers, or at any event Client sponsors

Handles routine correspondence including composition of replies and routes to the appropriate operating division for reply

Prepares non-routine correspondence as requested

Assembles information for speeches, staff meetings, and other purposes as needed

May take minutes at staff meetings

Operates standard office machines and equipment as necessary

Management and triage of the ServiceNow platform where providers can request assistance through a ticket-based dashboard

Support of VtrkS functionality and reporting

Strong skills within Microsoft Office, Word, and Excel

Additional Vaccine Operations support as needed

Education and Experience: Graduation from an accredited college or university with a bachelor''s degree; qualifying full- time increasingly responsible sub-professional experience or paraprofessional or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Skills

Excel Proficient to Advanced use of Excel is required Proficient (4-6 Years)
  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).



  • Nashville, United States Abacus Service Corporation Full time

    Requisition ID Requisition Name Administrative Services Assistant Folder TDOH-FHW-RWH Customer TN DOH Quantity Requested Description Position Description & Responsibilities: The Tennessee Department of Health, Division of Family Health and Wellness is currently accepting applications for a contract Administrative Services Assistant...


  • Nashville, United States Rose International Full time

    Admin Services Assistant 3Operational Administrative Services, Fleet & AssetsLooking for an opportunity to work with a collaborative diverse team in CLIENT? Interested in protecting our environment, public health and water quality? This may be the perfect administrative opportunity for you. The Operational Administrative Services Team has a...


  • Nashville, United States Ohm Systems, Inc Remote Work Freelance Full time $26 - $28

    Summary:The position involves providing administrative and operational support to the Vaccine Ordering Manager within the Vaccine Operations team, handling tasks related to vaccine program compliance, inventory management, and communications with both internal and external stakeholders. The role also includes managing systems for vaccine ordering and...


  • Nashville, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a contract to hire employment opportunity for an Administrative Services Assistant in Nashville, Tennessee. Our team is part of an industry that focuses on vaccine management, including enrollment, inventory control, and compliance for federally funded vaccine programs. You will be providing administrative...


  • Nashville, United States Ohm Systems, Inc Remote Work Freelance Full time $26 - $29

    Summary: Join the Tennessee Corrections Institute's Training Division as a Compliance Coordinator. In this crucial role, you will ensure correctional officers across Tennessee meet state-required training standards. This position involves meticulous data management, auditing training records, and providing executive support to uphold high standards of...


  • Nashville, United States Ohm Systems, Inc Remote Work Freelance Full time

    Summary: The Procurement Officer will support the purchasing team by managing monthly billings, tracking purchases, and assisting with large equipment procurement. The role involves document processing, data entry, and working closely with internal and external partners to ensure timely and accurate purchase tracking.Position Info:Title: Administrative...


  • Nashville, United States V-Soft Consulting Group, Inc Full time

    Administrative Services Assistant Primary Location: Nashville, Tennessee V-Soft Consulting is currently hiring for an Administrative Services Assistant for our premier client in Nashville, Tennessee. Education and Experience Proficient (4-6 Years): Correspondence - Email. Customer Service. Data Entry. Inventory. Microsoft Excel. ...


  • Nashville, United States Ohm Systems, Inc Remote Work Freelance Full time $19 - $21

    Summary: This role involves ordering USDA commodity food for public and private schools in Tennessee, as well as for the Emergency Food Assistance Program. The position requires monitoring the recipient agency's monthly inventory reports to ensure accurate tracking and management of food resources.Position Info:Title: Administrative Services AssistantClient:...


  • Nashville, United States Ohm Systems, Inc Remote Work Freelance Full time $31 - $33

    Summary:The Public Health Lab is seeking an invoicing specialist to manage customer invoices and ensure billing accuracy. This in-office position requires strong skills in Excel, Microsoft Office, and data entry, along with excellent time management and organizational abilities.Position Info:Title: Administrative Services AssistantClient: TN DOHDuration: 9+...


  • Nashville, Tennessee, United States Telnet Inc Full time

    Job SummaryThis role supports the Vaccine Operations team in managing the enrollment, inventory management, and procurement, and quality assurance/compliance for all federally funded vaccine programs.The successful candidate will be responsible for performing routine through average difficulty administrative tasks, acting as a liaison between the Vaccine...


  • Nashville, Tennessee, United States Innova Solutions Full time

    Job Title: Administrative Assistant 2We are seeking a highly organized and detail-oriented Administrative Assistant 2 to join our team at Innova Solutions. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing office operations, and ensuring a smooth workflow.Key Responsibilities:Provide...


  • Nashville, United States Siddons Martin Emergency Group, LLC Full time

    Job DetailsJob Location NASHVILLE - Nashville, TN DescriptionSummary The Administrative Assistant position involves providing administrative support to ensure efficient operation of the office by supporting managers and employees through a variety of tasks related to organization and communication. The administrative job scope includes communicating via...


  • Nashville, Tennessee, United States Lorven Technologies Full time

    {"title": "Administrative Services Assistant", "description": "Job SummaryLorven Technologies is seeking an experienced Administrative Services Assistant to join our team. The successful candidate will provide administrative support to our finance and logistics department, ensuring the smooth operation of our grant program and financial management...


  • Nashville, Tennessee, United States ABCO Facility Maintenance Full time

    About the RoleWe are seeking a highly organized and detail-oriented Receptionist/HR Admin to join our team at ABCO Facility Maintenance. As a key member of our staff, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting HR initiatives.Key ResponsibilitiesAnswer a high volume of phone calls and...


  • Nashville, Tennessee, United States Lorven Technologies Full time

    Job Title: Administrative Services AssistantLocation: Nashville, TN (Hybrid)Duration: 1 year contractJob Summary:We are seeking an experienced Administrative Services Assistant to join our team at Lorven Technologies. The successful candidate will provide administrative support to our finance and logistics department, ensuring the smooth operation of our...


  • Nashville, Tennessee, United States Lorven Technologies Full time

    Job Title: Administrative Services AssistantLocation: Nashville, TN (Hybrid)Duration: 1 year contractJob Summary:We are seeking an experienced Administrative Services Assistant to join our team at Lorven Technologies. The successful candidate will provide administrative support to our finance and logistics department, ensuring the smooth operation of our...


  • Nashville, Tennessee, United States Innova Solutions Full time

    Job Title: Administrative Assistant 2We are seeking a highly skilled and organized Administrative Assistant 2 to join our team at Innova Solutions. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing office operations, and ensuring a smooth workflow.Key Responsibilities:Provide top-notch...


  • Nashville, Tennessee, United States ABCO Facility Maintenance Full time

    About the RoleWe are seeking a highly organized and detail-oriented Receptionist/HR Admin to join our team at ABCO Facility Maintenance. As a key member of our staff, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting our HR functions.Key ResponsibilitiesAnswer a high volume of phone calls and...


  • Nashville, Tennessee, United States Tommy Nobis Center Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tommy Nobis Center. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, including mailroom and inventory management, general administrative tasks, and other duties as assigned.Key...


  • Nashville, Tennessee, United States DCI Donor Services Full time

    Job Title: Administrative AssistantJob Summary:DCI Donor Services is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As the first point of contact for our organization, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting our team members.Key...