Administrative Assistant
5 days ago
Job Location
NASHVILLE - Nashville, TN
Description
Summary
The Administrative Assistant position involves providing administrative support to ensure efficient operation of the office by supporting managers and employees through a variety of tasks related to organization and communication. The administrative job scope includes communicating via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner. The assistant will also adhere to all protocols in line with an organization goals, strategy, and policies.
Duties and Responsibilities
- Work as a liaison between the management and the staff.
- Work as a liaison between customers and shop management team.
- Provide general support to visitors.
- Organize and schedule meetings, appointments, travel arrangements.
- Maintains knowledge of key clients and contact lists.
- Assist in the preparation of regularly scheduled reports
- Produce and distribute correspondence memos, letters, faxes and forms
- Assist with invoicing/accounting functions as appropriate.
- Primary phone coverage for shop.
- Open, sort and distribute incoming mail and correspondence.
- Maintains supplies inventory by checking, placing and expediting orders for supplies; verifying receipt of supplies.
- Creates/revises filing systems and procedures, recordkeeping systems, forms control, office layout.
- May be called upon to assist with special projects and assume responsibility for the administration as required.
N/A
Qualifications
Qualifications
- Ability to answer multi-line phone system.
- Competent computer skills, especially in MS Word, Outlook, Excel, and PowerPoint.
- Excellent communicator and strong administrator skills.
- Comfortably interact with individuals of all professional levels.
- Ability to read and comprehend simple instructions, short correspondence and memos.
- Ability to write simple correspondence.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
- Customer service oriented.
- High school diploma or diploma in office administration
Certificates, Licenses, Registrations
N/A
Physical Demands
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus with or without corrective lenses
-
Administrative Assistant
4 weeks ago
Nashville, United States The LaSalle Group Full timeA leading insurance firm in downtown Nashville is in search of an Administrative Assistant to support one of their departments. For over a century, this firm has developed a strong reputation for providing excellent client service. This Administrative Assistant will be responsible for a mixture of administrative duties such as calendaring and expenses, along...
-
Administrative Assistant
3 weeks ago
Nashville, Tennessee, United States Tommy Nobis Center Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Tommy Nobis Center. As an Administrative Assistant, you will be responsible for providing administrative support to our staff, including mailroom and inventory management, general administrative tasks, and other duties as assigned.Key...
-
Administrative Assistant
4 weeks ago
Nashville, United States Kelly Services, Inc. Full timeWe are seeking a Walk Coordinator to join our team and play a crucial role in raising funds to support our non-profit organization's mission, programs, and services. As the Walk Coordinator, you will be an integral part of the world's largest fundrai Administrative Assistant, Administrative, Assistant, Staffing, Volunteer
-
Administrative Assistant
7 days ago
Nashville, Tennessee, United States Vanderbilt University Medical Center Full timeJob SummaryWe are seeking a highly skilled Administrative Assistant to join our team at Vanderbilt University Medical Center. As an Administrative Assistant, you will provide complex administrative and business support to our team with minimal guidance.Key ResponsibilitiesPerform a variety of administrative tasks, including scheduling, booking travel, and...
-
Administrative assistant
1 month ago
Nashville, United States Randstad Full timeWe are seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will play a crucial role in supporting our daily office operations and ensuring efficient workflow. The ideal candidate will be highly organized, possess excellent communication skills, and thrive in a fast-paced environment....
-
Administrative Assistant
4 weeks ago
Nashville, United States RaganSmith Full timeRaganSmith is seeking a full-time Administrative Assistant/Project Administrator based in our Nashville office. This position is responsible for assisting the Public Sector Project Managers with department set up, coordinating and invoicing projects, and other administrative tasks. The Administrative Assistant/Project Administrator for the public sector will...
-
Administrative Assistant
4 weeks ago
Nashville, Tennessee, United States ABM Industries Full timeJob SummaryThe Administrative Assistant will provide exceptional support to the office team, ensuring a smooth and efficient work environment. This role requires strong communication and critical thinking skills to oversee office operations, provide administrative support, and coordinate various tasks.Key ResponsibilitiesFront Desk OperationsGreet and assist...
-
Administrative Assistant
3 weeks ago
Nashville, Tennessee, United States Innova Solutions Full timeJob Title: Administrative Assistant 2We are seeking a highly organized and detail-oriented Administrative Assistant 2 to join our team at Innova Solutions. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing office operations, and ensuring a smooth workflow.Key Responsibilities:Provide...
-
Administrative assistant
4 weeks ago
Nashville, United States Randstad Full timeAs an Administrative Assistant, you will play a key role in ensuring the smooth operation of our office. You will be responsible for performing a variety of administrative tasks to support our team and contribute to the overall efficiency of our organization. We are seeking a proactive and detail-oriented Administrative Specialist to join our dynamic team....
-
Administrative Assistant
1 day ago
Nashville, Tennessee, United States Holland & Knight Full timeJob Title: Practice AssistantWe are a leading law firm that values excellence and strives to deliver exceptional results. Our team is dedicated to providing top-notch support to our lawyers and professionals, and we are seeking a highly skilled Practice Assistant to join our team.Key Responsibilities:Provide administrative support to a team of lawyers and...
-
Administrative Assistant
3 weeks ago
Nashville, Tennessee, United States ABCO Facility Maintenance Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Receptionist/HR Admin to join our team at ABCO Facility Maintenance. As a key member of our staff, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting HR initiatives.Key ResponsibilitiesAnswer a high volume of phone calls and...
-
Administrative Assistant
4 weeks ago
Nashville, United States CTD Staffing LLC Full timeHello! We are seeking an administrative assistant/legal assistant (no legal experience required) for a HYBRID role, in Nashville ( This position will be some in office work possible, and remote work). This position is scheduled for 1 year with possible ext...
-
Administrative Assistant
3 weeks ago
Nashville, Tennessee, United States ABCO Facility Maintenance Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Receptionist/HR Admin to join our team at ABCO Facility Maintenance. As a key member of our staff, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting our HR functions.Key ResponsibilitiesAnswer a high volume of phone calls and...
-
Administrative Assistant
3 days ago
Nashville, United States Triony Behavioral Health Full timeAdministrative AssistantTriony Behavioral Health’s mission is to empower men on their journey towards mental wellness through personalized, evidence-based care delivered by a compassionate team of healthcare professionals.We are seeking dedicated and compassionate professionals to join our team. The ideal candidate will have a strong background in men’s...
-
Administrative Assistant
3 days ago
Nashville, United States Triony Behavioral Health Full timeAdministrative AssistantTriony Behavioral Health’s mission is to empower men on their journey towards mental wellness through personalized, evidence-based care delivered by a compassionate team of healthcare professionals.We are seeking dedicated and compassionate professionals to join our team. The ideal candidate will have a strong background in men’s...
-
Administrative Assistant to the CHRO
2 weeks ago
Nashville, United States EPIQ Systems Full timeAdministrative Assistant at a Law Firm. Join our prestigious law firm client in Nashville as an Administrative Assistant supporting the Chief Human Resource officer (CHRO). We are seeking a proactive individual, with a commitment to exceptional clie Administrative Assistant, Administrative, Assistant, Technology, Support, Skills
-
Administrative Assistant
2 weeks ago
Nashville, Tennessee, United States Innova Solutions Full timeJob Title: Administrative Assistant 2We are seeking a highly skilled and organized Administrative Assistant 2 to join our team at Innova Solutions. As a key member of our front desk team, you will be responsible for providing exceptional customer service, managing office operations, and ensuring a smooth workflow.Key Responsibilities:Provide top-notch...
-
Administrative Assistant
1 month ago
Nashville, United States Trend Companies Full timeWho we are A social media influencer management firm and marketing agency representing top-tier Talent across the digital landscape. Our company and industry are growing FAST, and we're looking to grow our Trend team as well! The Administrative Assistant, in coordination with the Executive Admin, performs a wide range of administrative support for the...
-
Administrative Assistant
1 week ago
Nashville, Tennessee, United States Thyme Care Full timeJob Title: Administrative AssistantAt Thyme Care, we're building a diverse team of problem solvers and critical thinkers to drive innovation and shape the future of healthcare. We're seeking an Administrative Assistant to join our team, responsible for handling inbound & outbound calls, text messages, secure emails, and faxes from members and providers,...
-
Administrative Assistant
1 month ago
Nashville, Tennessee, United States I.C. Thomasson Full timeJob SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at I.C. Thomasson. As a Receptionist, you will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support.Key ResponsibilitiesFront Desk Operations: Greet and direct visitors, answer and route phone...