Executive Assistant to the CEO

3 weeks ago

Jupiter, United States Garden City Equity Full time

Garden City Equity is a people-first holding company investing in exceptional founder & family-owned businesses. We live by our core values of serving others, pursuing excellence, seeking simplicity, staying positive and prioritizing family.



About the Role:

The Executive Assistant role is responsible for being an extension of our CEO. The EA is a highly trusted advisor to the CEO who has a strong executive presence and has proven success interacting with internal and external stakeholders. The EA is extremely detail-oriented, insanely proactive and absolutely loves completing tasks effectively and efficiently. The typical day is... atypical. You are bringing order to all aspects of the day.



Responsibilities:

Executive Support:

  • Maintain and manage high volume scheduling requests for the CEO: calendar management, scheduling appointments, meetings, and conference calls
  • Handle incoming correspondence, emails, and phone calls, prioritizing and responding as necessary
  • Prepare meeting agendas, materials, and presentations, ensuring accuracy and professionalism
  • Coordinate travel arrangements and itineraries for the CEO
  • Serve as the primary point of contact for internal and external stakeholders, relaying messages and inquiries to the appropriate parties
  • Assist in drafting, formatting, and proofreading correspondence, reports, and other documents


Marketing Support:

  • Assist in the development and implementation of marketing strategies to promote the firm's brand and services
  • Coordinate the creation and distribution of marketing materials, including presentations, documents, and newsletters.
  • Collaborate with external vendors and consultants to execute world-class marketing initiatives and strategies


Event Coordination and Special Projects:

  • Support the planning and execution of special events: board meetings, corporate retreats, investor presentations, shareholder summit
  • Assist in the coordination of logistics for company-wide meetings and events, including venue selection, catering, marketing and materials preparation
  • Collaborate with team members on ad-hoc special projects and initiatives as needed


Office Management

  • Insure the office is well maintained: clean, stock the fridge, maintain equipment, organize collateral, routinely order meals and refreshments
  • Ability to review and book guest reservations and ensure plans
  • Designing and deciding on team and shareholder welcome gifts, holiday gifts and more



Requirements:

  • Bachelor's Degree
  • 2-5 years of experience as an EA, marketing or event coordinator in the corporate space, or highly relevant experience
  • Role is based in the Jupiter, FL office

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