Receptionist Administrative Assistant

4 weeks ago

Jupiter, United States National HR Solutions Inc Full time
Job DescriptionJob Description

We are seeking a highly organized and responsible receptionist to join our rapidly growing organization.

In this position, you will perform clerical tasks, answer phones, sort and distribute mail. Other duties will include assisting the office manager, executives, and team members with preparing documents, organizing files, managing existing documents, and generally keeping the office organized, tidy, and running smoothly.

Duties and Responsibilities

  • Answer phone inquiries, direct calls, and provide basic company information
  • Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed
  • Assist in planning company events, meetings, luncheons, and employee team building activities or special projects
  • Help prepare reports, presentations, and data
  • Manage and maintain files, records, and correspondence for meetings
  • Type documents, drafts, and reports
  • Arrange schedules for meeting space and conference room
  • Assist with travel itinerary
  • Update staff calendars and organize schedules
  • Prepare information and research for executive needs
  • Oversee mail deliveries, packages, and couriers

Requirements and Qualifications

  • High school diploma or equivalent’;
  • Prior experience handling office responsibilities, experience in customer service, or related field
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars
  • Excellent written and verbal communication skills
  • Highly organized multitasker who works well in a fast-paced environment
  • Willingness to learn and to grow with the company
  • Bilingual Preferred, NOT REQUIRED

Job Type: Full-time

Salary: From $15.00 per hour

Schedule:

 

  • 8 hour shift
  • Monday to Friday

 

Supplemental pay types:

 

  • Bonus pay

 

Experience:

 

  • Microsoft Office: 1 year (Preferred)
  • Customer Service: 1 year (Preferred)

 

Work Location: One location

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