Executive and Personal Assistant to the CEO

2 weeks ago

Jupiter, United States Svelte Training Full time
Job DescriptionJob Description

At Svelte Media, we thrive when our people thrive. We're currently looking for an executive assistant to be a supportive force who empowers our CEO and CFO. The ideal candidate, working on-site at the CEO's home or office, will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to teams and managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

 

Objectives of this role:

 
  •  Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
     
  • Maintain and refine internal processes that support high-ranking executives companywide and coordinate internal and external resources to expedite workflows
    .
  • Manage communication with employees by liaising with internal and external executives on various projects and tasks.
     
  • Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.

     

Responsibilities:

 
  • Manage professional and personal scheduling for the CEO, including agendas, mail, email, phone calls, client management, and other company logistics, while working on-site at the CEO's home or office.
 
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
 
  • Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals.
 
  • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of the filing system and contacts database.


 
  • Organize team communications and plan events, both internal and off-site.
     
  • Accomplish important tasks such as completing offsite purchases, assisting in biweekly film shoots, and managing domestic tasks and responsibilities. 
 
  • Maintain professionalism and strict confidentiality with all materials.


 

Required skills and qualifications:

 
  • Four or more years of experience in an administrative role reporting directly to upper management.
  • Excellent written and verbal communication skills.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  • Proficiency with office productivity tools and an aptitude for learning new software and systems.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain confidentiality of information related to the company and its employees.

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