Office Manager
4 weeks ago
ABOUT US
Our company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and contributing to global healthcare improvement.
POSITION SUMMARY
We are seeking a highly organized and detail-oriented individual to fill the role of Personal/Executive Assistant. The ideal candidate will be local to Jupiter, FL and occasionally be willing to provide 24/7 support. This position requires a proactive professional who can efficiently manage calendars, inboxes, travel arrangements, events, projects and more. The ideal candidate will thrive in a fast-paced environment, exhibit excellent communication skills, and be adept at handling a wide range of responsibilities while proactively anticipating needs and learning preferences of those they work with regularly.
RESPONSIBILITIES
Calendar and Inbox Management
- Efficiently manage multiple calendars and inboxes
- Prioritize and schedule meetings, ensuring optimal use of the Executive’s time.
- Streamline communication and maintain a well-organized inbox.
Daily Schedule Creation
- Create, manage, and maintain comprehensive schedules for the Executive, considering priorities and time-sensitive tasks.
- Provide a clear roadmap for the day, week, and month to best utilize time and forecast what makes the best use of travel
Travel Coordination
- Handle all aspects of travel arrangements, including flights, accommodations, and ground transportation.
- Ensure the executive's travel plans align with business objectives and personal preferences.
- Adapt quickly to changes in travel itineraries and proactively address any issues that may arise.
- Must be available remotely, 24/7 when the Executive is traveling (50-70% of the time)
Event Management
- Plan and coordinate various events, including team-building activities and board meetings.
- Collaborate with internal and external stakeholders to ensure seamless execution of events.
- Anticipate and address logistical challenges to guarantee successful events.
Office Presence
- Full time, onsite.
- Act as a point of contact for colleagues and external partners in the executive's absence.
- Handle any assigned work from C-Suite staff or as directed by CEO.
QUALIFICATIONS
- Proven experience as an executive/personal assistant.
- Exceptional organizational and multitasking abilities.
- Strong interpersonal and communication skills.
- Proficient in calendar and inbox management.
- Flexibility to adapt to changing priorities and travel schedules.
- Discretion and confidentiality in handling sensitive information.
-
Office Manager
1 month ago
Jupiter, United States Siebert Yacht Management Full timeJob DescriptionJob DescriptionFor Immediate position Must have at least five years of experience Experience with the followingQuickbooksMicrosoft officeIdeal (will train) ResponsibilitiesBookkeeping creating invoicespayablesanswering phoneWarranty administration for Volvo Penta (will train)Clerical Excellent pay401KProfit sharingMedicalAnnual...
-
Office Manager Assistant
1 day ago
Jupiter, United States Home Helpers Full timeWe are looking for an Office Manager Assistant to help manage our successful home care business! This role makes a significant impact on our daily operations and the ability to provide the best care to patients by coordinating office operations. You will be successful if you are highly detail-oriented and an expert at managing multiple priorities. We pride...
-
Chief Medical Officer
2 weeks ago
Jupiter, United States ESI Full timeESI is looking for a Chief Medical officer with our client in North Palm Beach county. The Chief Medical Officer oversees all clinical management and services of the organization, which includes ensuring regulatory compliance, managing health services team, and being the medical expert for making strategic decisions for the organization. The goal of the CMO...
-
Chief Medical Officer
4 days ago
Jupiter, United States ESI Full timeESI is looking for a Chief Medical officer with our client in North Palm Beach county.The Chief Medical Officer oversees all clinical management and services of the organization, which includes ensuring regulatory compliance, managing health services team, and being the medical expert for making strategic decisions for the organization. The goal of the CMO...
-
Chief Medical Officer
4 days ago
Jupiter, United States ESI Full timeESI is looking for a Chief Medical officer with our client in North Palm Beach county.The Chief Medical Officer oversees all clinical management and services of the organization, which includes ensuring regulatory compliance, managing health services team, and being the medical expert for making strategic decisions for the organization. The goal of the CMO...
-
Chief Medical Officer
24 hours ago
Jupiter, United States ESI Full timeESI is looking for a Chief Medical officer with our client in North Palm Beach county.The Chief Medical Officer oversees all clinical management and services of the organization, which includes ensuring regulatory compliance, managing health services team, and being the medical expert for making strategic decisions for the organization. The goal of the CMO...
-
Area Supervisor
2 days ago
Jupiter, United States Office Pride of Southeast Florida Full timeJob DescriptionJob DescriptionPosition Title: Area SupervisorReports To: General ManagerSupervises: Team Leads and front line employees.Basic Function: Ensure that the cleaning specifications sold to client are being fulfilled and completed on budget (labor and chemical costs included).Office Pride of West Palm Beach - Jupiter is seeking to hire an Area...
-
Outpatient Office Coordinator | Jupiter
1 week ago
Jupiter, United States PAM Health Full timeJob DescriptionJob DescriptionOutpatient Office CoordinatorFull Time (Short Term)Maintains referral management and coordinate all outpatient services. Serves as lead support person for the hospital-based and/or freestanding outpatient clinic. Makes recommendations to management regarding scheduling, hiring and performance management of clerical staff, where...
-
Outpatient Office Coordinator
1 month ago
Jupiter, United States PAM Health Full timeJob DescriptionJob DescriptionOutpatient Office Coordinator Position DescriptionMaintains referral management and coordinate all outpatient services. Serves as lead support person for the hospital-based and/or freestanding outpatient clinic. Makes recommendations to management regarding scheduling, hiring and performance management of clerical staff, where...
-
Jupiter, United States MyCare Medical Group Full timeJob DescriptionJob DescriptionPOSITION SUMMARY: MyCare Medical is a Primary Care Group that specializes in caring for older adults and seniors. Our focus is to ensure that our patients receive all-encompassing care at the highest quality and lowest costs so that they can live healthier and happier lives. We now have over 35 locations across Central &...
-
Jupiter, United States PAM Health Full timeJob DescriptionJob DescriptionHospital Chief Executive Officer (CEO)The primary responsibilities of the Chief Executive Officer (CEO) / Hospital Administrator are related to the overall management of the operations and resources of the hospital and related business enterprises to achieve the Corporation’s mission by providing the highest quality services....
-
Project Manager
1 day ago
Jupiter, United States Power Systems Mfg., LLC Full timeJob DescriptionJob DescriptionPOSITION: Project Manager LOCATION: Houston, TXSTATUS: Salary-ExemptJOB SUMMARY ESSENTIAL DUTIES AND RESPONSIBILITIESThe essential functions of the job include, but are not limited to, the following:Project Execution Strategy: Develops and implements, with commercial management, the strategy for the execution of the Project(s)...
-
Proposals Manager
1 month ago
Jupiter, United States Power Systems Mfg., LLC Full timeJob DescriptionJob DescriptionPOSITION: Proposals Manager LOCATION: Jupiter, FLSTATUS: Salary-Exempt JOB SUMMARY ESSENTIAL DUTIES AND RESPONSIBILITIESThe essential functions of the job include, but are not limited to, the following:Proposals Execution Strategy: Support the Sales Director to develop and implement the strategy for the proposals in order to...
-
Fire Administrative Services Manager
21 hours ago
Jupiter, United States Commission on Accreditation for Law Enforcement Agencies, Inc. Full timeESSENTIAL FUNCTIONS The following duties are typical for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. ACCREDITATION Administration of the accreditation process, ensuring...
-
Jupiter, United States Florida Land Fund Management LLC Full time**Responsibilities**: - Monitor construction progress and quality to ensure compliance with plans and specifications. - Develop and maintain project schedules, budgets, and forecasts. - Coordinate with architects, engineers, contractors, and other stakeholders to ensure project goals are met. - Participate in contractor scope reviews and selection...
-
Quality Control Manager
7 days ago
Jupiter, United States Vetio Animal Health Full timeJob DescriptionJob DescriptionPrimary Function: The QC Manager is responsible for all Quality Control functions at Vetios Jupiter, FL development and manufacturing facility. This includes ensuring GMP compliance of the Quality Control Laboratory, leading Analytical Method Development and Validation projects, providing support for Quality Control Testing...
-
Project Manager I
2 days ago
Jupiter, United States Power Systems Mfg., LLC Full timeJob DescriptionJob DescriptionPOSITION: Project Manager ILOCATION: Jupiter FLSTATUS: Salary-ExemptJOB SUMMARY ESSENTIAL DUTIES AND RESPONSIBILITIESThe essential functions of the job include, but are not limited to, the following:Project Execution Strategy: Develops and implements, with commercial management, the strategy for the execution of the Project(s)...
-
Food and Beverage
1 day ago
Jupiter, United States Bowlero Corporation Full timeOverview: Imagine your ideal job. Now add bowling. And arcade games. And parties every day of the week. This isnt any ordinary office; its the beginning of a bowled new career as a Restaurant/Hospitality Manager with Bowlero Corp. Our Restaurant/Hospitality Managers assist the General Manager with all aspects of the center and its management. In the General...
-
Fire Administrative Services Manager
5 days ago
Jupiter, United States Town of Jupiter Full timePURPOSE OF CLASSIFICATIONThe purpose of this classification is a senior-level executive role that will serve as the data analyst, accreditation manager, and Insurance Services Office (ISO) liaison for the Jupiter Fire Rescue Department. The Fire Administrative Services Manager is considered a facilitator and coordinator to assist agency personnel in...
-
Retail District Manager
2 days ago
Jupiter, United States Scenthound Corporate Scenters Full timeJob DescriptionJob DescriptionCompany Overview:Scenthound is the first membership-based franchise providing affordable and accessible wellness-focused dog care. Dogs need consistent care to keep all their parts healthy, from their Skin and Coat to their Ears, Nails, and Teeth (yes, that spells SCENT). At Scenthound were committed to providing every dog with...