Executive Personal Assistant
2 weeks ago
Position Title: Executive Personal Assistant
Reports to: COO
Secondary Executive Team
FLSA: Non-Exempt Hourly
Type of Position: Full Time
Qualifications: Four years minimum experience in property management or allied field. Expert knowledge of industry standard practices in leasing, tenant relations, vendor relations, property maintenance, code and compliance. Proven ability to negotiate and professionally represent the company to investors, potential and current business associates. Track record of successfully training and developing others to be successful in their assigned roles and responsibilities.
Competencies:
- Ability to multitask, prioritize and manage time appropriately resulting in successful completion of projects.
- The ability to produce outstanding results through empowering others or by working independently
- Possess communication skills both written and verbal that produce successful and productive outcomes at all levels.
- Ability to work both independently and as part of a team and to take on different roles within the team setting.
- Strong organizational, analytical and verbal skills. Think outside the box
- Is comfortable in support role and doing tasks that might be considered menial.
- Operate with integrity and honesty having the best interest of FLF as a priority.
- Oversee the management of principal’s calendar/schedule, email, tracking of his to-do lists, arrange meetings, perform clerical tasks and interact with clients and investors.
- Assist with principal’s responsiveness, returning phone calls, getting signatures from multiple people to finalize documents
- Undertake private tasks for the principal, i.e. personal and business vacation travel, vehicle maintenance, hair cut appointments, etc.
- Follow up on tasks assigned by company principal to managers
- Coordinate professional and personal/private schedules
- Respond timely to emails
- Other tasks assigned to you by company executives based on their admin support needs (COO, President, Owner, Senior VP, CFO, Controller, Senior Accountant, VP of Acquisitions, Construction Project Manager
- Other tasks assigned to you as you learn the business
*Other tasks as assigned by your supervisor, not listed as essential job functions.
Physical Requirements:
- Will need to be able to walk within the office and the properties.
- Will need to perform the following physical activities (10% to 30%):
Example:
bend/stoop/squat/kneel
Perform routine office duties such as filing into high and low cabinets.
climb stairs
If the need arises to visit properties that do not provide elevator access
push or pull and standing and walking
Everyday activities
reach above shoulders
Store supplies
grasp/grip/turning and finger dexterity
Typing, writing, handle packages and
Supplies
- Lifting/carrying (supplies, resident packages, files, etc.)
Over 50 lbs.
Rare need (less than 1%)
Between 10 – 25 lbs.
Occasional need (1% to 33%)
Less than 10 lbs.
Frequent need (33% to 100%)
NOTE: Lifting and carrying of weights exceeding 50 lbs. is often accomplished with assistance from one or more persons. Examples of heaviest items lifted include, but are not limited to cases of paper, heavy resident packages and cases of soda/water. Wear Personal Protective Gear such as provided back brace, when necessary.
Vision Requirements:
- Constant need (100%) to read and review reports, view computer screen and wide variety of correspondence.
- Frequent need to see small detail.
- Frequent need (33%-50%) to see things clearly beyond arm’s reach.
- Constant need (100%) to receive or give instructions from/to management, communicate via telephone and in person with staff, residents, clients, vendors, etc.
- Constant need (100%) to communicate either in writing to residents, clients, staff, vendors, corporate and prospects.
- Ability to read, write and understand English.
- Must have a valid driver’s license, insurance and car registration if driving for business purposes. You may be asked to do errands and you may be requested to travel for the company using your own vehicle
- Indoors (80%).
- Outdoors (20%)
-
Executive and Personal Assistant to the CEO
6 days ago
Jupiter, United States Svelte Training Full timeJob DescriptionJob DescriptionAt Svelte Media, we thrive when our people thrive. We're currently looking for an executive assistant to be a supportive force who empowers our CEO and CFO. The ideal candidate, working on-site at the CEO's home or office, will be a proactive problem solver with exceptional communication skills and meticulous attention...
-
Senior Executive Administrative Assistant
2 weeks ago
Jupiter, United States Private Label Staffing Full timeJob DescriptionJob DescriptionABOUT USOur company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and...
-
Adult Day Program Personal Care Aide
2 weeks ago
Jupiter, United States Els for Autism Foundation Full timeJob DescriptionJob DescriptionPosition: Adult Day Program Personal Care AideReports to: Adult Day Training Program CoordinatorWhy join our team?We impact the lives of individuals with autism spectrum disorder (ASD) and their families daily. We influence and support autism acceptance and appreciation worldwide. Come join our dedicated, and passionate team in...
-
Jupiter, United States PAM Health Full timeJob DescriptionJob DescriptionHospital Chief Executive Officer (CEO)The primary responsibilities of the Chief Executive Officer (CEO) / Hospital Administrator are related to the overall management of the operations and resources of the hospital and related business enterprises to achieve the Corporation’s mission by providing the highest quality services....
-
Medical Assistant
6 days ago
Jupiter, United States Conviva Full timeAs a *Medical Assistant*, you will be a part of the Clinical Care Team engaging with our patients to develop lifelong well-being and health. The Medical Assistant role makes a difference in the patient care we offer and assists physicians and other clinicians by providing a unique blend of skills and knowledge to carry out prescribed medical...
-
Medical Assistant
7 days ago
Jupiter, United States Conviva Full timeAs a *Medical Assistant*, you will be a part of the Clinical Care Team engaging with our patients to develop lifelong well-being and health. The Medical Assistant role makes a difference in the patient care we offer and assists physicians and other clinicians by providing a unique blend of skills and knowledge to carry out prescribed medical...
-
Receptionist Administrative Assistant
6 days ago
Jupiter, United States National HR Solutions Inc Full timeJob DescriptionJob DescriptionWe are seeking a highly organized and responsible receptionist to join our rapidly growing organization.In this position, you will perform clerical tasks, answer phones, sort and distribute mail. Other duties will include assisting the office manager, executives, and team members with preparing documents, organizing files,...
-
Medical Assistant
Found in: Talent US C2 - 6 days ago
Jupiter, United States Jupiter Medical Center Full timeRanked #1 for Safety, Quality and Patient Satisfaction, Jupiter Medical Center is the leading destination for world-class health care in Palm Beach County and the greater Treasure Coast. Outstanding physicians, state-of-the-art facilities, innovative techniques and a commitment to serving the community enables Jupiter Medical Center to meet a broad range...
-
Office Manager
6 days ago
Jupiter, United States Private Label Staff Full timeJob DescriptionJob DescriptionSalary: ABOUT USOur company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and...
-
Office Manager
6 days ago
Jupiter, United States Private Label Staff Full timeJob DescriptionJob DescriptionSalary: ABOUT USOur company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and...
-
Medical Assistant/Front Desk
6 days ago
Jupiter, United States The Brain Spa LLC Full timeJob DescriptionJob DescriptionA very busy psychiatric office located in Jupiter, FL is looking for a qualified medical assistant/front office person. Job duties to include injections, taking blood pressures, ordering medications, verify insurance, answering phones, scheduling patients appointments, etc.
-
Marketing Events Assistant
7 days ago
Jupiter, United States Summit Strive Consulting Full timeJob DescriptionJob DescriptionMarketing Events Assistant - Drive Community Impact!Join us as a Marketing Events Assistant, where you'll play a pivotal role in driving community impact through dynamic fundraising events. You'll be at the forefront, connecting the community with our clients' missions, raising funds, increasing promotional...
-
Marketing Events Assistant
6 days ago
Jupiter, United States Summit Strive Consulting Full timeJob DescriptionJob DescriptionMarketing Events Assistant - Drive Community Impact!Join us as a Marketing Events Assistant, where you'll play a pivotal role in driving community impact through dynamic fundraising events. You'll be at the forefront, connecting the community with our clients' missions, raising funds, increasing promotional...
-
Memory Care Activities Assistant
6 days ago
Jupiter, United States Courtyard Gardens of Jupiter Full timeJob DescriptionJob Description1. Ensures that residents are treated with dignity, kindness and respect; maintains resident’s privacy and confidentiality and adheres to resident’s bill of rights at all times.2. Assists with the day to day activity programs in accordance with current rules, regulations and guidelines that govern the facility.3. ...
-
Real Estate Accounting and Business Assistant
12 hours ago
Jupiter, United States 2017 Family Trust Full timeJob DescriptionJob DescriptionOur Real Estate Accounting and Business Assistant will be our "right hand person", to support a small family office, with investments in South Florida, and Georgia.You must be able to demonstrate experience in a similar role and be capable of accepting and delegating tasks across a wide range of issues and industries, including...
-
Construction Project Manager
Found in: Appcast Linkedin GBL C2 - 2 days ago
Jupiter, United States Insight Global Full timePosition Summary: Combining estimating expertise with strong contract management skills, responsible for assisting with the creation of accurate project estimates, soliciting, and analyzing subcontractor bids, and drafting and managing subcontract agreements.Estimating Support: Assist with issuing Invitations to Bid for various project Estimates. Assist with...
-
Construction Project Manager
Found in: Appcast US C2 - 2 days ago
Jupiter, United States Insight Global Full timePosition Summary: Combining estimating expertise with strong contract management skills, responsible for assisting with the creation of accurate project estimates, soliciting, and analyzing subcontractor bids, and drafting and managing subcontract agreements.Estimating Support: Assist with issuing Invitations to Bid for various project Estimates. Assist with...
-
Assistant Clinical Manager
4 days ago
Jupiter, United States Jupiter Medical Center Full timeRanked #1 for Safety, Quality and Patient Satisfaction, Jupiter Medical Center is the leading destination for world-class health care in Palm Beach County and the greater Treasure Coast.Outstanding physicians, state-of-the-art facilities, innovative techniques and a commitment to serving the community enables Jupiter Medical Center to meet a broad range of...
-
Preschool Teachers Assistant
2 weeks ago
Jupiter, United States Lutheran Services Florida Full timeLutheran Services Florida (LSF) envisions a world where children are safe, families are strong, and communities are vibrant. LSF is seeking a talented Infant Toddler Specialist who wants to make an impact in the lives of others. Purpose and Impact: Infant Toddler Specialist performs duties planning and implementing educational activities for infants and...
-
Corporate Paralegal
6 days ago
Jupiter, United States The Bachrach Group Full timeJob DescriptionJob DescriptionSeeking a skilled and dedicated in-house Paralegal to engage with various family-owned enterprises, fostering a dynamic and stimulating work setting.Responsibilities:Manage and organize contracts, agreements, and legal documents pertinent to the company's operations.Prepare, review, and refine legal documents, encompassing...