Executive Assistant to the CEO

Found in: Appcast Linkedin GBL C2 - 2 weeks ago

Jupiter, United States Garden City Equity Full time

Garden City Equity is a people-first holding company investing in exceptional founder & family-owned businesses. We live by our core values of serving others, pursuing excellence, seeking simplicity, staying positive and prioritizing family.



About the Role:

The Executive Assistant role is responsible for being an extension of our CEO. The EA is a highly trusted advisor to the CEO who has a strong executive presence and has proven success interacting with internal and external stakeholders. The EA is extremely detail-oriented, insanely proactive and absolutely loves completing tasks effectively and efficiently. The typical day is... atypical. You are bringing order to all aspects of the day.



Responsibilities:

Executive Support:

  • Maintain and manage high volume scheduling requests for the CEO: calendar management, scheduling appointments, meetings, and conference calls
  • Handle incoming correspondence, emails, and phone calls, prioritizing and responding as necessary
  • Prepare meeting agendas, materials, and presentations, ensuring accuracy and professionalism
  • Coordinate travel arrangements and itineraries for the CEO
  • Serve as the primary point of contact for internal and external stakeholders, relaying messages and inquiries to the appropriate parties
  • Assist in drafting, formatting, and proofreading correspondence, reports, and other documents


Marketing Support:

  • Assist in the development and implementation of marketing strategies to promote the firm's brand and services
  • Coordinate the creation and distribution of marketing materials, including presentations, documents, and newsletters.
  • Collaborate with external vendors and consultants to execute world-class marketing initiatives and strategies


Event Coordination and Special Projects:

  • Support the planning and execution of special events: board meetings, corporate retreats, investor presentations, shareholder summit
  • Assist in the coordination of logistics for company-wide meetings and events, including venue selection, catering, marketing and materials preparation
  • Collaborate with team members on ad-hoc special projects and initiatives as needed


Office Management

  • Insure the office is well maintained: clean, stock the fridge, maintain equipment, organize collateral, routinely order meals and refreshments
  • Ability to review and book guest reservations and ensure plans
  • Designing and deciding on team and shareholder welcome gifts, holiday gifts and more



Requirements:

  • Bachelor's Degree
  • 2-5 years of experience as an EA, marketing or event coordinator in the corporate space, or highly relevant experience
  • Role is based in the Jupiter, FL office

  • Executive and Personal Assistant to the CEO

    1 week ago

    Jupiter, United States Svelte Training Full time

    Job DescriptionJob DescriptionAt Svelte Media, we thrive when our people thrive. We're currently looking for an executive assistant to be a supportive force who empowers our CEO and CFO. The ideal candidate, working on-site at the CEO's home or office, will be a proactive problem solver with exceptional communication skills and meticulous attention...

  • Executive and Personal Assistant to the CEO

    2 days ago

    Jupiter, United States Svelte Training Full time

    Job DescriptionJob DescriptionAt Svelte Media, we thrive when our people thrive. We're currently looking for an executive assistant to be a supportive force who empowers our CEO and CFO. The ideal candidate, working on-site at the CEO's home or office, will be a proactive problem solver with exceptional communication skills and meticulous attention...

  • Senior Executive Administrative Assistant

    2 weeks ago

    Jupiter, United States Private Label Staffing Full time

    Job DescriptionJob DescriptionABOUT USOur company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and...

  • Hospital Chief Executive Officer | Jupiter Rehab Hospital

    1 week ago

    Jupiter, United States PAM Health Full time

    Job DescriptionJob DescriptionHospital Chief Executive Officer (CEO)The primary responsibilities of the Chief Executive Officer (CEO) / Hospital Administrator are related to the overall management of the operations and resources of the hospital and related business enterprises to achieve the Corporation’s mission by providing the highest quality services....

  • Executive Personal Assistant

    3 weeks ago

    Jupiter, United States Florida Land Fund Management LLC Full time

    Job DescriptionJob DescriptionPosition Title: Executive Personal AssistantReports to: COO Secondary Executive Team FLSA: Non-Exempt HourlyType of Position: Full TimeQualifications: Four years minimum experience in property management or allied field. Expert knowledge of industry standard practices in leasing, tenant relations, vendor relations, property...

  • Office Manager

    1 week ago

    Jupiter, United States Private Label Staff Full time

    Job DescriptionJob DescriptionSalary: ABOUT USOur company, based in Jupiter FL, is a pioneering biopharmaceutical company dedicated to advancing science and enhancing lives. Specializing in innovative therapeutics and technology, we collaborate to discover and deliver breakthrough medicines across diverse therapeutic areas, driving industry innovation and...

  • Receptionist Administrative Assistant

    1 week ago

    Jupiter, United States National HR Solutions Inc Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized and responsible receptionist to join our rapidly growing organization.In this position, you will perform clerical tasks, answer phones, sort and distribute mail. Other duties will include assisting the office manager, executives, and team members with preparing documents, organizing files,...

  • Corporate Paralegal

    1 week ago

    Jupiter, United States The Bachrach Group Full time

    Job DescriptionJob DescriptionSeeking a skilled and dedicated in-house Paralegal to engage with various family-owned enterprises, fostering a dynamic and stimulating work setting.Responsibilities:Manage and organize contracts, agreements, and legal documents pertinent to the company's operations.Prepare, review, and refine legal documents, encompassing...

  • Medical Assistant

    Found in: Talent US C2 - 1 week ago

    Jupiter, United States Jupiter Medical Center Full time

    Ranked #1 for Safety, Quality and Patient Satisfaction, Jupiter Medical Center is the leading destination for world-class health care in Palm Beach County and the greater Treasure Coast. Outstanding physicians, state-of-the-art facilities, innovative techniques and a commitment to serving the community enables Jupiter Medical Center to meet a broad range...

  • Medical Assistant

    7 hours ago

    Jupiter, United States Jupiter Medical Center Full time

    Ranked #1 for Safety, Quality and Patient Satisfaction, Jupiter Medical Center is the leading destination for world-class health care in Palm Beach County and the greater Treasure Coast.Outstanding physicians, state-of-the-art facilities, innovative techniques and a commitment to serving the community enables Jupiter Medical Center to meet a broad range of...

  • Medical Assistant/Front Desk

    1 week ago

    Jupiter, United States The Brain Spa LLC Full time

    Job DescriptionJob DescriptionA very busy psychiatric office  located in Jupiter, FL is looking for a qualified medical assistant/front office person.  Job duties to include injections, taking blood pressures, ordering medications, verify insurance, answering phones, scheduling patients appointments, etc.  

  • Construction Project Manager

    Found in: Appcast US C2 - 5 days ago

    Jupiter, United States Insight Global Full time

    Position Summary: Combining estimating expertise with strong contract management skills, responsible for assisting with the creation of accurate project estimates, soliciting, and analyzing subcontractor bids, and drafting and managing subcontract agreements.Estimating Support: Assist with issuing Invitations to Bid for various project Estimates. Assist with...

  • Construction Project Manager

    Found in: Appcast Linkedin GBL C2 - 5 days ago

    Jupiter, United States Insight Global Full time

    Position Summary: Combining estimating expertise with strong contract management skills, responsible for assisting with the creation of accurate project estimates, soliciting, and analyzing subcontractor bids, and drafting and managing subcontract agreements.Estimating Support: Assist with issuing Invitations to Bid for various project Estimates. Assist with...

  • Embryologist

    7 hours ago

    Jupiter, United States The Prelude Network Full time

    We are a growing Infertility Practice seeking Senior Embryologists for our IVFMD labs. We are currently hiring for Miami, Cooper City, Naples and Jupiter. The South Florida Institute for Reproductive Medicine serving Florida has helped thousands of couples achieve their dreams of starting a family. Founded in 1991 we have seen many advances in Infertility...

  • Corporate Paralegal

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    Jupiter, United States TBG | The Bachrach Group Full time

    Seeking a skilled and dedicated in-house Paralegal to engage with various family-owned enterprises, fostering a dynamic and stimulating work setting. Responsibilities:Manage and organize contracts, agreements, and legal documents pertinent to the company's operations.Prepare, review, and refine legal documents, encompassing NDAs, EB-5 project documents,...

  • Corporate Paralegal

    Found in: Appcast US C2 - 2 weeks ago

    Jupiter, United States TBG | The Bachrach Group Full time

    Seeking a skilled and dedicated in-house Paralegal to engage with various family-owned enterprises, fostering a dynamic and stimulating work setting. Responsibilities:Manage and organize contracts, agreements, and legal documents pertinent to the company's operations.Prepare, review, and refine legal documents, encompassing NDAs, EB-5 project documents,...

  • Business Application Analyst

    1 week ago

    Jupiter, United States Power Systems Manufacturing Full time

    Job Description Job Description POSITION: Business Application Analyst LOCATION: Jupiter, FL STATUS: Salary-Exempt JOB SUMMARY The Business Application Analyst position provides support for PSM’s business applications including, but not limited to: Salesforce, SAP, SAP Concur, Microsoft O365 (Teams, SharePoint) and other enterprise applications. The...

  • Land Acquisition Analyst

    Found in: beBee S US - 1 week ago

    Jupiter, United States Meritage Homes Full time

    Responsibilities Responsible for gathering, compiling and analyzing information to complete the research and financial analysis (proforma) of land under consideration for purchase to develop residential communities. The Analyst is also responsible for preparing the information into detailed accurate reports. Prepare Economic Base Analysis. Provide Key...

  • Lead Carpenter

    1 week ago

    Jupiter, United States Simmons & Sons Construction Company Full time

    Job DescriptionJob DescriptionJob Summary: Works at construction sites performing tasks such as demolition, installation of all interior and exterior finishes, doors/frames and general framing knowledge and execution. General Responsibilities:Reads plans, instructions, and specifications to determine scope of workMeasures, marks, or records openings or...

  • Land Acquisition Analyst

    24 hours ago

    Jupiter, United States Meritage Homes Full time

    Responsibilities Responsible for gathering, compiling and analyzing information to complete the research and financial analysis (proforma) of land under consideration for purchase to develop residential communities. The Analyst is also responsible for preparing the information into detailed accurate reports. Prepare Economic Base Analysis. Provide Key...