Administrative Support Specialist, Senior

3 weeks ago

Bedford, United States DCS Corp Full time

DCS Corp has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Air Force Life Cycle Management Center (AFLCMC/HBD), Theater Battle Control Division. The Theater Battle Control Division manages efforts focused on developing, acquiring, fielding and sustaining programs that support worldwide communications, Battle Management, Command & Control, Intelligence, Surveillance & Reconnaissance (C2ISR), Tactical Air Control, Air/Ground Surveillance, Time Critical Targeting, Combat Identification, Radar Imagery, Integrated Air/Missile Defense, and Mobile/Fixed C2ISR Performance, Exploitation & Dissemination Facilities.

The Contractor shall provide Administrative Support Specialist assistance that will provide provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility). This includes staff support for the senior managers and members of the organizational staff. This includes but is not limited to researching and compiling information pertaining to certain projects/topics, reviews Contract Data Requirements List (CDRL) packages, prepares factual, clear, concise, complete and appropriately coordinated written communications.

This is a full time position located at Hanscom AFB.

Essential Job Functions:

Duties include, but not limited to: 

  • Monitors progress toward accomplishment of various taskings and initiatives.
  • Provides support by supplying the information and background for the preparation of  program events.  
  • Coordinates, documents, monitors, and supports a variety of meetings and conferences to  include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates.
  • Prepare background information and invite required meeting participants ensuring  documentation of the meetings are filed IAW organizational policy.
  • Maintains scheduling documents and requirements for video and online conferencing set  up and execution, which may include but is not limited to the maintenance logs on the  equipment, the corresponding instructions on equipment set up, and meeting execution. 
  • Maintain appointment calendars and conference room schedules. 
  • Answer telephones, forward messages, and provide responses to routine queries.
  • Assist with coordination, consolidation, analysis, distribution and monitoring of action  items, suspense’s and responses.
  • Provide inputs and recommendations regarding administrative and office management  processes and procedures.
  • Assist with preparation of and updates to program office file management documents.
  • Prepare agendas, reports and briefings for staff meetings.
  • Assist Government with management of organization’s workflow.
  • Assist with travel planning, travel arrangements and execution IAW with the Defense  Travel Administrator’s Manual utilizing the Defense Travel System.
  • Additional administrative duties as required.

Required Skills:

Due to the sensitivity of customer related requirements, U.S. Citizenship is required.

A High School Diploma or GED plus at least 7 years of experience in respective profession being performed, five of which must be in the DoD.

Ability to obtain and maintain an active Secret security clearance.

Desired Skills:

Bachelor’s Degree in a related field and/or 12 years of experience in the respective professional discipline being performed, 5 of which are in the DoD.

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