Executive Assistant

2 days ago

Arlington, United States Russell Tobin Full time

Russell Tobin and Associates/Pride Global is currently seeking an Executive Assistant in Arlington, VA. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the ecommerce industry. The position is a 11-month contract with possibility of extension or conversion. Apply now, for immediate consideration


Title: Executive Assistant

Pay Rate: $36.00 - 38.00/hour (based on experience)

Work Location: Hybrid in Arlington, VA

40 hours/week

On-site 3 days, 2 days remote

Duration: 11+ month contract w/ possibility of extension up to 24 months


Position Overview:

Our client is seeking a highly motivated Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk. The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office. This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables.


RESPONSIBILITIES:

  • Management of VP calendar and scheduling requirements
  • Track and help drive completion of key deliverables and follow up on outstanding items
  • Act as a liaison for leader’s direct reports
  • Schedule complex and cost-effective travel (domestic and international)
  • Complete and file expense reports
  • Organize team events within budget guidelines, and act as a resource to partner with other assistants on events
  • Project management
  • manage travel and expenses and all administrative support functions for this office


QUALIFICATIONS:

  • 2 years of college required; Bachelor's degree preferred
  • 2+ years of experience assisting at the executive level in a fast-paced environment VPs, Senior VPs or CEOs)
  • 1-2 Experience in Executive Administration / Senior Management support
  • Salesforce Management Experience (would be a plus but not required)
  • Advanced knowledge of Microsoft Outlook, Excel, and Word, and PowerPoint
  • High levels of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
  • Self – Starter / Know how to prioritize tasks and handle high volume priorities to adapt as needed without getting overwhelmed


Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies.


As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.


Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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