Contract Specialist-Project Administrator

4 days ago

Salem, United States HMK COMPANY Full time

HMK Company is a leader in program and project management for Oregon school districts and local government entities, our work shapes communities and creates lasting impacts. Headquartered in Salem, with offices in Bend and Medford, we bring expertise and passion to every project, proudly serving over 102 Oregon public entities and beyond. Join us, and you’ll be part of a team dedicated to excellence, collaboration, and community legacy.


We are currently looking for a Contract Specialist in our Salem and Redmond, OR offices.


Why Join HMK?

  • Make a Difference: As a Project Administrator, your organizational skills and attention to detail will play a vital role in shaping the success of critical projects across Oregon.
  • Collaborative Environment: At HMK, we’re a strength-based team that values every member’s contribution. Your role will be key in supporting our project managers and ensuring everything runs smoothly.
  • Legacy of Trust: With repeat clients returning to us for our commitment and expertise, you’ll be part of a company that values relationships and results.
  • Culture of Growth: We believe in investing in our team members, providing the tools, training, and support you need to excel in your role and beyond.


What You’ll Do

As a Project Administrator in our Salem or Redmond office, you’ll be the backbone of our projects, ensuring every detail is handled efficiently and accurately. Your role will be central to supporting our Project and Program Managers, keeping documentation and processes aligned with timelines and standards.


Your responsibilities will include:

  • Preparing and generating all project procurement documents with precision and care.
  • Compiling and organizing monthly program reports from project managers.
  • Managing and facilitating payment requests, ensuring accuracy and adherence to guidelines.
  • Maintaining compliance with procurement requirements and HMK processes.
  • Corresponding with clients and subconsultants, fostering clear and collaborative communication.
  • Supporting project teams with various administrative tasks, prioritizing what matters most.
  • Proactively connecting with project members to collect and ensure the accuracy of necessary data.


What We’re Looking For

We’re seeking someone who thrives on organization, values collaboration, and is passionate about getting things done right.

You’ll excel in this role if you:

  • Have strong organizational skills and a knack for handling competing priorities.
  • Pay attention to detail, ensuring accuracy and quality in all tasks.
  • Are a natural problem solver, ready to take initiative and anticipate team needs.
  • Communicate clearly and effectively, both within the team and with external partners.
  • Enjoy working in a dynamic environment where no two days are the same.


Qualifications

  • Proficiency in Microsoft Office Suite and the ability to learn new tools and systems.
  • Experience in construction industry terminology and documentation (preferred but not required).
  • A track record of multitasking and meeting deadlines in fast-paced settings.
  • Strong collaboration and communication skills, with a commitment to teamwork.


What You’ll Gain

At HMK, we recognize that the success of our projects depends on the strength of our team. As a Project Administrator, you’ll play a critical role in delivering the quality and excellence we’re known for. In return, we’ll provide:

  • Purposeful Work: Your contributions will directly impact communities and create lasting legacies.
  • Professional Growth: We’ll support your career development, helping you build skills and confidence.
  • Team Support: You’ll be part of a supportive and collaborative team, ready to celebrate your successes.


Join Us

If you’re detail-oriented, organized, and excited to contribute to impactful projects, we invite you to submit your resume. Visit www.hmkco.org to learn more about us. Together, we’ll build something extraordinary—one detail at a time.

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