Administrative Executive Assistant

24 hours ago

Salem, United States Bonaventure Senior Living Full time
Bonaventure Construction has an exciting job opening for an Administrative\Executive Assistant

Call 503-566-5715 for more information.

Are you an organized and motivated Administrative or Executive Assistant looking for a full-time position with a successful progressive company and an exciting team? If so, we want to hear from you

Our Home Office in Salem, Oregon is recruiting for an experienced, results-driven Assistant to additionally support our Director of Construction and Project Managers. An excellent candidate is one with strong excel and accounting skills and a consistent standard of excellence. You should be self-motivated and pride yourself in regularly meeting or beating deadlines. Exemplary administrative, organization, and problem solving skills are necessary, as well as the ability to critically review reports and other documents.

Top Reasons To Work At Bonaventure

  • Excellent team environment
  • Competitive Salary
  • Generous 401k Program
  • Health Benefits - Medical and dental coverage.
  • Flexible Spending Account – For Healthcare and Day Care expenses.
  • Retirement - Generous 401k matching program.
  • Professional Growth - We provide paid education assistance and career advancement through promotions to qualified individuals.
  • Paid Time Off - To have fun, take care of yourself, and your family.

What does an Administrative\Executive Assistant do?

  • Enhance the Construction Director's effectiveness through information management support:
    • Reading, researching, and routing correspondence.
    • Collect and analyze information.
    • Follow up on inquiries and requests, anticipating next steps.
    • Help with the collection and implementation of bid documents during bidding process.
    • Effectively acquire, prepare, distribute and manage the monthly contractor billing documents.
  • Strategically organize and manage key projects for the construction team, including follow-up, communication, and tracking to see them to fruition.
  • Develop and maintain complex project management tracking logs, request missing information, anticipate deadlines, and proactively gather information in a timely manner from Construction Managers, Maintenance Directors, outside contractors, plan centers and other vendors or service providers.
  • Prepares correspondence, presentation materials, contracts and purchase orders in appropriate formats.
  • Reconcile purchase orders, contracted costs, and invoices following set processes and coding. Verification of all contract changes utilizing change orders and review process.
  • Review and update monthly financial reports related to the ongoing construction projects.
  • Support the preparation and tracking of weekly status reports.
  • Research, compile, and coordinate projects as requested.
Qualifications

  • An understanding of construction processes with a background of construction accounting is a plus.
  • Excellent verbal and written communication skills.
  • Strong problem-solving skills.
  • Must be proficient with Microsoft office products.
  • 3 years’ successful experience in an administrative and clerical support role.
  • Minimum High School Diploma, post High School education a plus.
  • English language required.
  • Must pass criminal background check and drug test.
  • The Administrate Assistant or Executive Assistant position is frequently referred to as Support Person, Personal Assistant, and Office Worker.

Why Work for Bonaventure Senior Living?

Not all senior living communities are created equal. At Bonaventure, one of our main guiding philosophies is “you can never go wrong doing the right thing.” This means that we are committed to caring for our residents and our team members.

Bonaventure is dedicated to providing an exceptional senior lifestyle. Bonaventure’s consistent success has been based upon a simple formula: engaged satisfied residents and happy team members.

Bonaventure Senior Living associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with exceptional service. We represent a culture of respect, gratitude, and empowerment. If you are a friendly, motivated person, with a passion to serve others, Bonaventure Senior Living is your perfect match.

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