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Administrative Assistant

3 months ago

Washington, United States Rose International Full time

Summary:

The Analyst supports general administrative functions of the practice such as mail handling, document review and imaging, and data extraction and analysis. The Analyst performs independent research and analytical reviews in support of the Property Tax practice and maintains software databases to ensure database and report integrity. The Analyst is responsible for creating positive team member experiences, which lead to excellent client service and drive revenue and profit for the Firm.

The ideal candidate with have analytical and problem-solving skills, coupled with strong people skills. The successful candidate will be effective in prioritizing tasks, working on multiple assignments, and managing ambiguity. Successful team members embrace and live client’s values of Pursue Excellence, Wired to Win, Generosity Matters, Build Trust and Integrity Always and will embody and demonstrate accountability.

Education Qualifications:

High-school or General Educational Development (GED) diploma required.

Experience Qualifications:

Ability to perform in a high-energy team environment.

Demonstrated problem-solving, and strong verbal and written communication skills.

Ability to prioritize tasks, work on multiple assignments, and manage ambiguity.

Ability to work both independently and as part of a team with professionals at all levels.

Intermediate knowledge of Microsoft® Word, Access, Excel, PowerPoint, Outlook, and Internet navigation and research.

Duties and Responsibilities:

Create a positive team member experience.

Respond to client team inquiries and requests from tax authorities.

Open, identify, sort, stamp, and distribute all incoming mail daily.

Batch, image, and upload tax documents into software for processing.

Batch, image, and upload refund checks and documents to a shared drive for processing.

Print, collate, review, package, and postage refund applications.

Review incoming tax payment checks from vendor.

Reconcile payment checks to the client AP feeds.

Image, log, and package payment checks.

Stub tax bills and create mailing envelopes.

Print and reconcile AP feeds, ensuring all signoffs are intact for audits.

Coordinate outgoing mail processes, including preparation of certified and return receipts, and proper postage metering; log proof of mailers; and deliver mail to post office or courier service.

Complete document and data extraction from internal and external systems.

Interact with taxing jurisdictions to verify assessment, tax bill, refund, and deadline information.

Perform other duties as assigned.

Certificates and Licenses:

Valid driver’s license required.

Work Environment:

Standard indoor working environment.

Occasional long periods of sitting or standing while working.

Occasional long periods of standing while copying and sorting mail.

Position requires regular interaction with employees both in person, via e-mail and telephone.

Position requires work to be completed primarily in the office.

Independent travel requirement: none.
  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**

  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**

Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).