Operations Administrator

2 weeks ago

Portland, United States CorSource Full time

Looking for a diligent and ambitious Operations Administrator to bolster our team in Portland, Oregon. This pivotal role is central to ensuring smooth and efficient operations across our various departments, including Sales & Recruitment, Human Resources, and Accounting.


The ideal candidate will excel if they:

  • Are highly organized and detail-oriented, capable of managing multiple tasks and projects with efficiency.
  • Possess excellent communication and interpersonal skills, capable of building strong relationships with team members and external partners.
  • Have a solid background in business operations, preferably within a technology consulting or staffing firm environment.
  • Are adept at problem-solving and decision-making, able to navigate complex situations creatively and efficiently.
  • Exhibit strong leadership qualities, capable of mentoring and guiding team members, promoting a culture of learning and growth.
  • Are committed to continuous improvement, always seeking ways to optimize processes and enhance operational effectiveness.
  • Have the availability and willingness to travel within the Portland/Vancouver area, demonstrating flexibility and commitment to the role.
  • Are coachable, open to feedback and personal development to achieve professional excellence.
  • Desire to work in a fast-paced, challenging work environment, surrounded by like-minded peers who push you to be your best.
  • Have a natural sense of curiosity, a thirst for knowledge, and are committed to continuous learning and growth, both personally and professionally.


What You Will Do

As an Operations Administrator at CorSource, your role is vital in driving the efficiency and effectiveness of our operations. Your duties will include:

  • Coordinating and overseeing the processing of vital HR documentation for new hires, promotions, transfers, and terminations, ensuring smooth transitions and legal compliance.
  • Providing comprehensive administrative support to Recruitment & Sales teams, including job posting, resume formatting, managing ATS, and candidate communications.
  • Managing Client Statements of Work (SOWs) to ensure they are current and accurately reflect client agreements and projects.
  • Overseeing employment background checks and drug screenings to maintain our high standards for new hires.
  • Developing and coordinating internal communications to keep team members informed and engaged.
  • Administering employee benefits, maintaining accurate records, and ensuring employees are well-informed about their benefits.
  • Maintaining company organizational charts and the employee directory.
  • Responding to technical and operational inquiries, offering guidance and support to ensure smooth business operations.
  • Ensuring compliance with employment laws and regulations, maintaining meticulous records, and staying informed on legislation changes.
  • Managing and enhancing employee recognition programs to foster a positive work environment.
  • Handling administrative duties, including email management, call handling, and office supplies management.
  • Performing any other duties as assigned, demonstrating flexibility and willingness to contribute to our goals and mission.


Ideal candidates will have

To excel in this role, you should have:

  • A minimum of 2 years of experience in an administrative or operational role, preferably in HR or office management.
  • Proficiency in Microsoft Office and familiarity with HRIS systems, with ADP Workforce Now being a plus.
  • Understanding of labor laws and compliance requirements.
  • Exceptional organizational and communication skills, with a proven ability to manage priorities and adapt to changing needs.
  • A commitment to CorSource’s values of responsiveness, transparency, thoughtfulness, inquisitiveness, and a results-driven approach.


Who Are We????

CorSource is a technology consulting firm dedicated to turning innovation into a competitive advantage. Our solutions incorporate strategic consultants, subject matter experts, and agile project teams to harness the power of both people and technology. Since 1994, our clients have counted on us for the expertise to develop and implement technology-based solutions. At CorSource, we are driven by a strong set of values, a proven methodology, and a trusted community built on diversity and rewarding relationships. We are all about cultivating long-term connections with the people who work with us and our clients.

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