Office Coordinator

2 months ago

Los Angeles, United States Konnect Agency Full time

Konnect Agency offers a holistic approach to public relations, social media, digital and marketing services to clients in the food & beverage, franchise, lifestyle, and family brands industries.


We are serious about our work and results, but we don't take ourselves too seriously — that's because our best work happens when we're having fun. We are collaborators, innovators, and passionate practitioners who love what we do and always strive for the best and biggest outcomes for our clients.


We value our employees and love to give you the space you need to do the things you love, think creatively, take a fresh approach and feel good about your work. We offer generous vacation time, flexibility and company-sponsored travel opportunities to inspire and rejuvenate.


We help you take care of yourself — now and into the future. Benefits include best-in-class medical, dental and vision coverage, 401k and health & wellness stipends.


We go big when we celebrate our achievements and hard work with company-wide trips, happy hours, get-togethers and team-building events.


We're never boring. New ideas are both welcome and implemented every day. We take a very entrepreneurial approach to everything we do, and we encourage absolutely everyone on our team to grow out of your comfort zone. We support continuing education, offer training opportunities, employ the latest technologies and do all we can to make sure you feel well-equipped to meet the challenges you set for yourself.


Konnect Agency is seeking a Receptionist / Office Coordinator to work full-time from our Downtown Los Angeles office. This position is primarily responsible for managing the front lobby by greeting and welcoming visitors and notifying company personnel of visitor arrival, as well as managing the office and supporting the entire staff. This position reports directly to the VP of Operations and provides administrative support while maintaining a positive, can-do attitude.


Responsibilities include, but are not limited to:

  • Welcome visitors by greeting them in-person or on the phone
  • Answer, organize and prioritize calls for the entire company
  • Responsible for purchasing office supplies, kitchen supplies, snacks, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions
  • Maintain office supplies and equipment such as copy machines, scanners, postage, etc.
  • Receive, review, and sort all incoming correspondence. Distribute and handle external and internal mail efficiently and appropriately.
  • Prepare all outgoing mail and packages and arrange directly with carriers for them to be sent out on time
  • Assist PR team in packing boxes, creating mailing labels, and coordinating carrier pick-ups
  • Order supplies and materials for various company campaigns, initiatives, events, etc.
  • Manage conference room schedule and prepare conference room for guests
  • Responsible for ordering/picking up lunch, as needed


Education and Skills Requirements:

  • Minimum of 1 year of receptionist and/or office coordination experience
  • Ability to work in-office 3-5-days per week depending on agency needs
  • Strong communication, writing, and research skills
  • Exceptional phone skills with a friendly tone and mannerisms
  • Excellent organizational and multi-tasking skills
  • Able to work on multiple projects at once with the ability to prioritize tasks
  • Attention to detail is a must
  • Strong ability to solve problems and be resourceful
  • Great interpersonal skills
  • Takes direction well
  • Able to handle any/all confidential information, issues, and matters in a sensitive manner
  • Able to handle fast-paced environment
  • Able to work well under pressure
  • Self-starter, able to work independently as well as in groups
  • Ability to think independently
  • Desire to grow and learn with the company
  • Professional appearance and demeanor
  • Positive attitude


Konnect Agency provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Konnect Agency complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.


Konnect Agency expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Konnect Agency employees to perform their job duties may result in discipline up to and including discharge.

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