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Executive Administrator

4 months ago

Hoffman Estates, United States Metasys Technologies, Inc. Full time

Executive Administrator
Deer Park, IL (hybrid role with onsite presence required on Tuesdays and Thursdays)
5+Month Contract

Client is seeking an experienced administrative professional for a highly visible and critical role within the Architecture and Networking North America team. This is a part-time(16 hours per Week) position requires on-site presence 2 days a week, specifically on Tuesdays and Thursdays, starting immediately.

Responsibilities:

  • Provide executive-level administrative support to the Head of PL2 R&D.
  • Prepare presentation materials and provide input using Microsoft PowerPoint, Excel (extensively), and Word.
  • Schedule meetings, activities, and monthly staff meetings, ensuring appropriate documentation is received and uploaded.
  • Assist AN leadership on projects as requested by the Head of PL2 and Site Leadership.
  • Utilize SAP for information gathering and report generation.
  • Maintain files, handle correspondence, and distribute monthly activity and metric reports.
  • Enter and approve PO requisitions, workflows in SAP, and submit invoices for payment.
  • Plan and coordinate domestic and international travel arrangements using Concur.
  • Complete expense reporting for management personnel via Concur.
  • Provide clerical support including managing inquiries, ordering office supplies, distributing mail, and processing invoices.
  • Coordinate arrangements for meetings, local events, conferences, and workshops.
  • Prepare and coordinate meeting materials, presentations, and A/V needs.
  • Maintain calendars and schedule meetings and conference calls.
  • Plan menus and refreshments for meetings and special events, and set up conference rooms.
  • Maintain a high level of confidentiality with sensitive information.

Requirements:

  • 5+ years of related experience.
  • High School diploma/GED.
  • Strong problem-solving skills with high attention to detail.
  • Excellent organizational, written, and verbal communication skills.
  • Proficiency in MS Office.
  • Legal authorization to work in the U.S.

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.