Executive Administrative Assistant

4 weeks ago

Hoffman Estates, United States Heritage-Crystal Clean, LLC Full time

Crystal Clean (CC) is one of the nation’s leading privately held companies in the environmental waste services industry. We are seeking highly motivated individuals with a strong work ethic to join our rapidly growing company. Crystal Clean offers competitive compensation, excellent benefits, and opportunities for advancement.

Purpose: The Executive Administrative Assistant performs diversified clerical and administrative duties for Executives of the Company.  The Executive Administrative Assistant works with other department personnel to meet period end requirements and overall strategic Company goals.

Essential Duties

  • Act as an internal and external liaison for executives to members of the board of directors, investors, key vendors, regulators, media, etc. regarding a multitude of topics, situations, and issues.
  • Create and prepare analyses, memos, presentations, and other documents, using spreadsheets, word processing, presentation, or related software.
  • Preparation and review of executive expense reports
  • Management of the company procurement card program including working with the procurement card vendor on all aspects of the program, managing permissions, working with all Crystal Clean (CC) employee who have procurement cards.
  • Manage and maintain executives’ schedules, schedule internal and external meetings including making travel arrangements.
  • Develop a good rapport with all fellow CC employees.
  • Plan, schedule, and coordinate: quarterly management meetings, rating agency meetings, audit committee meetings, etc. including arranging for meeting space, arranging for/providing food, drinks, snacks, etc. and working with vendors to provide for all of these aspects.
  • Perform other clerical and administrative duties.
  • Manage storage of corporate documents including negotiate with vendors, arranging for service, etc.
  • Exemplify CC company values at all times and be an example for the rest of the corporate office staff regarding CC company values. Always conduct oneself in a professional manner.
  • Demonstrate problem-solving skills as necessary to meet assigned objectives.
  • Take on new duties and develop new skills to facilitate achievement of assigned objectives.
  • Become an expert on the Travel Management Platform, and be an advocate for it’s usage.
  • Support other managers within the CFO & Chief Administrative Officers’ purview.

Other Duties

  • Other reasonable duties as assigned by management.

Position Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

Core Competencies

  • Excellent follow up and organizational skills.
  • Above average spreadsheet (i.e., Excel) and database management capabilities
  • Above average word processing (i.e., Word) skills
  • Above average presentation preparation (i.e., PowerPoint) skills
  • Ability to work during non-business hours on short notice when needed.
  • Strong communication skills both written and oral
  • Demonstrates a high level of attention to detail.
  • Demonstrates a willingness and ability to learn new skills.
  • Ability to maintain confidential information.
  • Ability to work in a fast-paced environment by:
  • Appropriately prioritizing workload
  • Multitasking in an efficient manner
  • Present a positive image of Crystal Clean to fellow employees, external contacts, the general public.

Work Experience

  • 5 years’ experience minimum

Education, Certificates, Licenses, or Designations

  • High School Diploma
  • Some college preferred.

Specific Skills

  • Excellent knowledge of all Microsoft Office applications

Work Environment: While performing essential duties of this position an individual regularly works indoors and may be required to sit for long periods. Individual will be required to regularly talk, hear, see, and often reach with hands, stand, walk, use a computer keyboard, mouse, telephone, and other office equipment. Noise level of the environment is generally quiet. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

Benefits

  • Medical and Dental
  • 401K with company match
  • Competitive compensation
  • Paid time off
  • Short-term disability
  • Life and accident insurance
  • Advancement opportunities

Crystal Clean LLC is an Equal Opportunity Employer. Crystal Clean expressly values diversity, equity, and inclusion, and encourages the applications of individuals from diverse backgrounds, so that Crystal Clean reflects the communities and customers that we serve.

 

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