Administrative Assistant

7 hours ago

Hoffman Estates, Illinois, United States The Salvation Army USA Central Territory Full time
Job Title: Administrative Assistant - Business Operations

The Salvation Army USA Central Territory is seeking an experienced Administrative Assistant to support the Business Operations team. As a key member of our team, you will provide administrative support to the Director of Investor Relations and Business Compliance, ensuring the efficient and effective operation of the Business Administration Section.

Key Responsibilities:
  • Compose correspondence for the Secretary for Business Administration (SFBA)
  • Maintain SFBA's calendar and schedule appointments
  • Answer phone and provide assistance to callers
  • Prepare SFBA's monthly Itinerary for Chief Secretary's office
  • Arrange travel and housing for SFBA and DIRBC as needed
  • Manage SFBA bring-up files
  • Assist in the preparation and follow-up of documents for the National Business Administration Conference as well as any commissions so assigned
  • Assist with administrative tasks as needed for the Director of Investor Relations and Business Compliance DIR/BC
  • Process incoming communications and determine proper distribution to Business Section staff, as appropriate
  • Direct or complete items received in the USC Business mailbox that are time-sensitive, require special handling, or are high-priority correspondence, particularly when related to matters of urgency or confidentiality for the Territorial Commander, Chief Secretary, or SBA
  • May be required to render decisions in unusual or priority situations, consulting with the SBA or DIR/BC, as necessary
  • Proofreads, reformats, and edits business correspondence prepared by Business Section department heads under the Chief Secretary's signature
  • Compiles and organizes information and materials from internal and external sources, distributing items to department heads and commands as appropriate
  • Distributes excerpts of Commissioners Conference minutes to appropriate Business Section departments, THQ departments as requested, or appropriate
  • Assist SBA in administration of personnel issues and practices
  • Serve as a liaison for the SBA with Cabinet Secretaries, Commands Heads, and Department Heads
  • Coordinate distribution of correspondence related to highly confidential materials (BOT matters, lawsuits, personnel matters, insurance matters, and contracts)
  • Perform general clerical duties, including but not limited to: emails, photocopying, faxing, scanning, mailing, filing, and retrieving corporate documents, records, and reports, sharing in calendars as staff request meetings
  • Process agenda items for various councils/committees from SBA and DIRBC
  • Provide business section research as needed
  • Receive revision and updates to Minutes from various Councils/Committees and process for Cabinet and Territorial Finance Council approval, including NHQ and release to the field once ratified
  • Update the USC Minutes Database with new and revised minutes
  • Inform Unit Commanders, Divisional Financial Secretaries, and others of details regarding changes in the Minutes
  • Maintain Minutes database historical records
  • Compile and prepare Business Administration portion of the Territorial Commander's annual report or any National or International reviews as directed
  • Assist in scheduling Portfolio Manager, Banking, Auditor, and other vendor meetings for DIR/BC
  • Assist DIR/BC in compiling Investment Advisory Board (IAB) meeting materials for distribution
  • Assist DIR/BC in the completion of Territorial financing documents
  • Assist DIR/BC in compiling Audit Advisory Council (AAC) meeting materials for distribution
  • Liaison with THQ Legal to secure document review and signatures from the Treasurer (SBA) and Assistant Treasurer (DIR/BC)
  • Attend and prepare minutes and follow-up to SBA section meetings
  • Performs other duties as assigned
Requirements:
  • High School diploma or equivalent, associate's degree required, bachelor's degree preferred
  • 7 plus years experience in a complex, executive office setting with an associate's degree or 5 years' experience in a complex, executive office setting with a bachelor's degree
  • OR: Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
  • High level of confidentiality
  • Exceptional clerical skills, including typing, filing, transcribing, and taking messages
  • Excellent verbal, written, and interpersonal communication skills
  • Working knowledge of Microsoft Word, Outlook, Excel, PowerPoint, Teams, and TSAMM
  • Editing and proofreading skills are essential
  • In-depth understanding of The Salvation Army's Orders and Regulations, policies, procedures, and protocols
  • Additional knowledge of Territorial/National Minutes is extremely beneficial
  • Ability to maintain absolute confidentiality of department correspondence and data
  • Must be a self-starter with the ability to organize, prioritize, multi-task, and complete assigned tasks with minimal supervision
  • Excellent organizational skills and attention to detail are essential
  • Ability to cope with deadlines in spite of high volumes of work
  • Must be comfortable communicating with all levels of management, including National and International offices
  • Ability to be a team player in a complex, executive office setting
  • Ability to speak, read, and write English in a manner that is sufficient for effective communication with supervisors, employees, beneficiaries, and customers
Working Conditions:

Work is performed in a typical office environment. Full-time position may require some weekend and evening work.

The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.

  • Administrative Assistant

    1 month ago

    Hoffman Estates, Illinois, United States TouchPoint Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at TouchPoint. As an Administrative Assistant, you will be responsible for providing clerical support to our food service programs, ensuring seamless day-to-day operations.Key Responsibilities:Answer telephones and direct inquiries in a professional and...

  • Administrative Assistant

    3 weeks ago

    Hoffman Estates, Illinois, United States The Salvation Army Central Territory Full time

    Job Title: Administrative AssistantThe Salvation Army Central Territory is seeking a highly skilled and experienced Administrative Assistant to join our Program Services Department. As a key member of our team, you will provide administrative support to the Secretary for Program and Assistant Secretary for Program, ensuring the efficient and effective...

  • Administrative Assistant

    3 weeks ago

    Hoffman Estates, Illinois, United States The Salvation Army Central Territory Full time

    Job Title: Administrative Assistant - Program ServicesThe Salvation Army Central Territory is seeking a highly skilled and experienced Administrative Assistant to join our Program Services Department. As a key member of our team, you will provide administrative support to the Secretary for Program and Assistant Secretary for Program, ensuring the efficient...

  • Administrative Assistant to Executive Director of Development

    17 hours ago

    Hoffman Estates, Illinois, United States The Salvation Army USA Central Territory Full time

    Transform lives and inspire positive change as a key member of our compassionate community at The Salvation Army USA Central Territory.As an Administrative Assistant to the Executive Director of Development, you will play a crucial role in providing administrative and organizational support to the EDOD and the Community Relations Department.This position...

  • Administrative Assistant to Executive Director of Development

    2 weeks ago

    Hoffman Estates, Illinois, United States The Salvation Army Central Territory Full time

    Job Title: Administrative Assistant to Executive Director of DevelopmentAre you a highly organized and detail-oriented individual looking for a challenging role in a dynamic organization? The Salvation Army Central Territory is seeking an Administrative Assistant to support the Executive Director of Development in providing exceptional administrative support...

  • Administrative Coordinator

    17 hours ago

    Hoffman Estates, Illinois, United States HR Director Full time

    Job Opportunity: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in Hoffman Estates, IL. As an Administrative Assistant, you will play a critical role in supporting our operations and ensuring the smooth day-to-day functioning of our office.The ideal candidate will possess excellent...

  • Product Administrator

    2 weeks ago

    Hoffman Estates, Illinois, United States Heritage-Crystal Clean LLC Full time

    Product Administrator Job DescriptionCrystal Clean LLC is seeking a highly motivated and detail-oriented Product Administrator to join our team. As a key support member of the Product Administration team, you will be responsible for performing administrative functions and providing exceptional support to our team.Key Responsibilities:Process purchase orders...

  • Administrative Support Specialist

    1 month ago

    Hoffman Estates, Illinois, United States The Salvation Army Central Territory Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to join our Program Services Department at The Salvation Army Central Territory Headquarters. The successful candidate will provide complex administrative and clerical support to the Secretary for Program and Assistant Secretary for Program, ensuring the efficient and...

  • Leave of Absence Administrator

    2 weeks ago

    Hoffman Estates, Illinois, United States Heritage Crystal-Clean LLC Full time

    Leave of Absence Administrator Job DescriptionCareer Opportunity at Heritage Crystal-Clean LLCWe are seeking a highly skilled Leave of Absence Administrator to join our team at Heritage Crystal-Clean LLC. As a Leave of Absence Administrator, you will play a critical role in administering and maintaining our leave programs, ensuring compliance with relevant...

  • Administrative Coordinator

    3 weeks ago

    Hoffman Estates, Illinois, United States FirstService Residential Full time

    Job Overview: As a Receptionist, you will play a vital role in the administration and coordination of day-to-day operations of an assigned Community Association. Your responsibilities will include resolving customer service concerns, maintaining communication with the Board of Trustees and homeowners, and providing staff support to ensure the needs of the...

  • Executive Assistant to Senior Executives

    2 weeks ago

    Hoffman Estates, Illinois, United States Heritage-Crystal Clean, LLC Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Administrative Assistant to join our team at Heritage-Crystal Clean, LLC. The successful candidate will provide diversified clerical and administrative support to our senior executives, ensuring seamless day-to-day operations and contributing to the overall success of the company.Key...

  • Certified Nursing Assistant

    3 weeks ago

    Hoffman Estates, Illinois, United States Ascension Full time

    Job Title: Certified Nursing AssistantWe are seeking a compassionate and dedicated Certified Nursing Assistant to join our team at Ascension. As a Certified Nursing Assistant, you will play a vital role in providing high-quality patient care and supporting our nursing staff.Responsibilities:Assist patients with daily living activities, such as bathing,...

  • Training to become a dental assistant

    4 weeks ago

    Hoffman Estates, Illinois, United States Blue Horizon Solutions Full time

    Comprehensive Dental Care and SupportAt Blue Horizon Solutions, we are dedicated to providing high-quality dental care and comprehensive solutions for our patients. Our team is led by experienced professionals who are committed to offering personalized and individualized advice to address each patient's unique needs and develop a customized treatment...

  • Physical Therapist Assistant

    4 weeks ago

    Hoffman Estates, Illinois, United States CPT Rehab Full time

    About CPT RehabCPT Rehab is a leading provider of rehabilitation services in the greater Chicagoland and southern Wisconsin areas. Our board-certified therapists offer Physical, Occupational, and Speech Therapy across various settings, including post-acute rehabilitation, skilled nursing facilities, home care, and outpatient services.Our MissionTo work...

  • Physical Therapist Assistant

    3 weeks ago

    Hoffman Estates, Illinois, United States CPT Rehab Full time

    About CPT RehabCPT Rehab is a leading provider of rehabilitation services in the greater Chicagoland and southern Wisconsin areas. Our board-certified therapists offer Physical, Occupational, and Speech Therapy across various settings, including post-acute rehabilitation, skilled nursing facilities, home care, and outpatient locations.Our ApproachWe adopt an...

  • Certified Nursing Assistant

    4 weeks ago

    Hoffman Estates, Illinois, United States The Alden Network Full time

    Job Summary:As a Certified Nursing Assistant at The Alden Network, you will provide high-quality patient care to our residents, ensuring their comfort, safety, and well-being. This role requires a compassionate and detail-oriented individual who can work effectively in a fast-paced environment.Responsibilities:Assist residents with activities of daily...

  • Certified Nursing Assistant

    5 days ago

    Hoffman Estates, Illinois, United States Alden Poplar Creek Rehabilitation and Health Care Center Full time

    Job SummaryWe are seeking a dedicated and compassionate Certified Nursing Assistant to join our team at Alden Poplar Creek Rehabilitation and Health Care Center. As a key member of our healthcare team, you will provide high-quality patient care and support to our residents, ensuring their comfort, dignity, and well-being.ResponsibilitiesProvide daily nursing...

  • Family Medicine Physician Assistant or Nurse Practitioner

    3 weeks ago

    Hoffman Estates, Illinois, United States FirstHealth of the Carolinas Full time

    OverviewWe are seeking an experienced Physician Assistant or Nurse Practitioner to provide full-time float coverage in our clinics across the system. As a member of our team, you will have the opportunity to work in a variety of settings and develop your skills in a dynamic and supportive environment.Position HighlightsProtected administrative time and a...

  • Sales Support Representative

    3 weeks ago

    Hoffman Estates, Illinois, United States The LaSalle Group Full time

    Sales Support Representative OpportunityLaSalle Network is seeking a highly skilled Sales Support Representative to join their team in Hoffman Estates, IL. As a Sales Support Representative, you will play a critical role in assisting the sales team with order processing and administrative support.Key Responsibilities:Assist the sales team with order...

  • Sales Support Associate

    1 day ago

    Hoffman Estates, Illinois, United States The LaSalle Group Full time

    Sales Support Representative OpportunityLaSalle Network is seeking a highly skilled Sales Support Representative to join our team. As a Sales Support Representative, you will play a critical role in assisting our sales team with order processing and administrative support.Key Responsibilities:Assist sales team with order processing and administrative...