Senior Executive Assistant

4 days ago

Boston, United States Fidelity TalentSource LLC Full time



Job Description:

The Role

As a member of Enterprise Technology, you will provide sophisticated administrative support for the Chief Information Security Officer. In this role, you frequently will be called upon to use your interpersonal skills as you support the leader s daily initiatives and directly interact with business partners and the team at large. You will be asked to prioritize multiple tasks simultaneously and serve as the focal point of a multifaceted, fast-paced business environment.

Your responsibilities include:

  • Handle and prioritize complex executive calendars across Fidelity
  • Coordinate travel, prioritize expense reports, and process invoices
  • Provide support in various administrative projects, assisting executives by taking ownership for complex details and execute independently
  • Initiate resolution of sophisticated problems and inefficiencies
  • Maintain strict confidentiality and possess a detailed knowledge of the Executive s span of control and company policies and procedures
  • Work with spreadsheets, databases, and word processing software packages to support executives by crafting quality presentations, reports and current data and information
  • Partner on agenda and presentation creation for leadership, all-hands and other key team meetings
  • Prepare and format critical documents

The Expertise and Skills You Bring

  • Bachelor's degree is strongly preferred, but not required
  • 5+ years of senior executive admin experience
  • Broad understanding of company/functional policies and practices, financial industry background is highly preferred
  • Polished, professional maturity and previous corporate environment experience
  • Proven effectiveness in interactions and communications with senior level management
  • Advance administrative skills to provide daily executive support, while simultaneously working on administrative projects and other diverse tasks
  • Collaborates effectively in a high volume, fast-pace environment, balancing multiple priorities
  • Detail-oriented, proactive, and strong organizational skills
  • Self-starter with a sense of ownership who has the initiative to proactively identify and resolve issues and know when to seek clarification or assistance
  • Ability to exercise extreme sensitivity, discretion, and judgment as you will be tasked with assignments that are often confidential and sophisticated in nature
  • Flexible and willing to adapt to different work styles, preferences, and frequently changing priorities
  • Exceptional team player who develops strong working relationships with colleagues across the company and prioritizes team engagement and events
  • Willingness to learn and advance your skills
  • Excellent written and grammatical skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook)

The Team

The administrative staff at Fidelity plays a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or interpersonal team. You will work directly with, and provide support to, management at all levels of the company and frequently share best practices as well.





Certifications:

Company Overview

Fidelity Investments is a privately held company with a mission to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients money.

Join Us

At Fidelity, you ll find endless opportunities to build a meaningful career that positively impacts peoples lives, including yours. You can take advantage of flexible benefits that support you through every stage of your career, empowering you to thrive at work and at home. Honored with a Glassdoor Employees Choice Award, we have been recognized by our employees as a top 10 Best Place to Work in 2024. And you don t need a finance background to succeed at Fidelity\u2014we offer a range of opportunities for learning so you can build the career you ve always imagined.

Fidelity's working model blends the best of working offsite with maximizing time together in person to meet associate and business needs. Currently, most hybrid roles require associates to work onsite all business days of one assigned week per four-week period (beginning in September 2024, the requirement will be two full assigned weeks).

At Fidelity, we value honesty, integrity, and the safety of our associates and customers within a heavily regulated industry. Certain roles may require candidates to go through a preliminary credit check during the screening process. Candidates who are presented with a Fidelity offer will need to go through a background investigation, detailed in this document, and may be asked to provide additional documentation as requested. This investigation includes but is not limited to a criminal, civil litigations and regulatory review, employment, education, and credit review (role dependent). These investigations will account for 7 years or more of history, depending on the role. Where permitted by federal or state law, Fidelity will also conduct a pre-employment drug screen, which will review for the following substances: Amphetamines, THC (marijuana), cocaine, opiates, phencyclidine.

We invite you to Find Your Fidelity at fidelitycareers.com.

Fidelity Investments is an equal opportunity employer. We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.

Fidelity will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, contact the HR Accommodation Team by sending an email to accommodations@fmr.com.

  • Senior Executive Assistant

    2 weeks ago

    Boston, Massachusetts, United States Bridge Over Troubled Water Full time

    The Senior Executive Assistant will provide comprehensive support to the Chief Executive Officer, Board of Directors, and Senior Management Team. This role will act as the main liaison for both internal and external stakeholders regarding all matters related to the CEO. The Senior Executive Assistant must demonstrate the ability to work autonomously on...

  • Executive Assistant

    3 weeks ago

    Boston, United States Truck Maritime Full time

    5 days ago Be among the first 25 applicants Executive Assistant (3294546) The Executive Assistant provides administrative support to the Chief of Vascular Surgery and MGB Clinical Service Director. Works closely with the Chief in day-to-day activities and serves as a liaison between hospital personnel and external contacts.... Seniority level Seniority level...

  • Senior Executive Assistant

    15 hours ago

    Boston, United States Fidelity TalentSource LLC Full time

    Job Description:Senior Executive Assistant The RoleAre you interested in playing a meaningful role in Fidelity s success? Do you appreciate being recognized by colleagues as a key member of the team? The Senior Executive Assistant may be the role for you! This is an outstanding opportunity for an experienced administrative professional who has a passion to...

  • Executive Assistant

    3 weeks ago

    Boston, United States California Rise Full time

    4 days ago Be among the first 25 applicants Our client, a local Boston-based University, is looking for the right contract Executive Assistant to manage projects and provide high-level administrative support for the Assistant Vice President and Director of Enrollment Service Operations. This can be a hybrid position, with up to two days... Seniority level...

  • Executive Assistant to the Senior Vice President

    1 week ago

    Boston, Massachusetts, United States Northeastern University Full time

    About the OpportunityThe Office of External Affairs at Northeastern University is seeking a highly skilled and motivated individual to serve as the Executive Assistant to the Senior Vice President (SVP). This role will play a critical part in the management of high-priority projects and provide administrative support to the SVP.Key ResponsibilitiesProvide...

  • Senior Executive Assistant

    2 weeks ago

    South Boston, United States Jobs via eFinancialCareers Full time

    About UsJobs via eFinancialCareers connects talented professionals with leading firms in the financial services sector. Our platform is dedicated to providing comprehensive career opportunities across various segments of the global capital markets.As a trusted partner, we focus on aligning the interests of our clients with those of exceptional candidates,...

  • Senior Executive Assistant

    1 week ago

    Boston, Massachusetts, United States CloudZero Full time

    About CloudZero:CloudZero is at the forefront of addressing the complexities of cloud cost management, a critical challenge for organizations today. As businesses increasingly adopt cloud solutions, they face rising costs and the need for efficient management. Our innovative SaaS platform integrates next-generation cloud cost management with FinOps, allowing...

  • Executive Assistant

    2 weeks ago

    Boston, United States Atlantic Group Full time

    Executive AssistantWe are looking for an experienced Executive Assistant to support the two high level investment executives, onsite in the Boston, MA office. This role requires someone who is proactive, highly organized, and skilled at managing busy calendars and travel schedules.Key Responsibilities:Manage complex calendars, ensuring timely scheduling and...

  • Executive Assistant

    2 weeks ago

    Boston, United States Atlantic Group Full time

    Executive AssistantWe are looking for an experienced Executive Assistant to support the two high level investment executives, onsite in the Boston, MA office. This role requires someone who is proactive, highly organized, and skilled at managing busy calendars and travel schedules.Key Responsibilities:Manage complex calendars, ensuring timely scheduling and...

  • Senior Executive Assistant and Office Coordinator

    2 weeks ago

    Boston, Massachusetts, United States Code Metal Full time

    Job OverviewAbout UsWe are on the lookout for a skilled and motivated Senior Executive Assistant and Office Coordinator to contribute to the transformation of software development at the Edge. This role presents a remarkable chance to work alongside a seasoned founding team that has successfully raised over $1 billion in funding through various previous...

  • Executive Assistant

    4 weeks ago

    Boston, United States Bicara Therapeutics Full time

    Executive AssistantPOSITION SUMMARYThe Executive Assistant will be mostly focused on providing high-level support to our President & COO. In addition, they will provide support to his team of direct reports. The ideal candidate will have experience managing a wide range of administrative and executive support tasks. They will excel at working independently...

  • Executive Assistant

    4 weeks ago

    Boston, United States Bicara Therapeutics Full time

    Executive AssistantPOSITION SUMMARYThe Executive Assistant will be mostly focused on providing high-level support to our President & COO. In addition, they will provide support to his team of direct reports. The ideal candidate will have experience managing a wide range of administrative and executive support tasks. They will excel at working independently...

  • Senior Executive Administrator

    1 week ago

    Boston, Massachusetts, United States Tiger Group Full time

    Job OverviewCompensation: $100,000+Location: HybridEmployment Type: Full-time Why Choose Us:Renowned leader in the asset-based lending sectorHighly competitive salaryComprehensive medical, dental, and vision benefitsGenerous sick leave and paid time offPotential for annual bonusesSupportive team environmentFocus on maintaining a healthy work-life...

  • Senior Financial Director

    3 days ago

    Boston, Massachusetts, United States Keller Executive Search Full time

    Job DescriptionJob Title: Senior Financial DirectorJob Summary:Keller Executive Search is seeking a highly skilled Senior Financial Director to join our client's family office in New York. As a key member of the finance team, you will play a crucial role in developing and executing comprehensive financial strategies for the family's US operations.Key...

  • Executive Assistant

    3 weeks ago

    Boston, United States VIR Consultants LLC. Full time

    Role: Executive Assistant Location: Boston, MA 02108 Job Description Providing support to the CEO in the execution of his/her responsibilities by effectively managing the CEO's schedule while also providing administrative support. Oversees special projects as directed by the CEO or the Chief of Staff. Coordinates closely with the Corporate Leadership...

  • Senior Account Executive

    2 weeks ago

    Boston, United States Zoovu Full time

    Job DescriptionJob DescriptionWhat Zoovu DoesZoovu is an AI content discovery platform that empowers businesses to help buyers discover products and make purchase decisions, wherever they are. The AI-driven platform structures product content and automatically enriches it with language that people understand to enable powerful and personalized discovery...

  • Senior Account Executive

    1 week ago

    Boston, United States Zoovu Full time

    Job DescriptionJob DescriptionWhat Zoovu DoesZoovu is an AI content discovery platform that empowers businesses to help buyers discover products and make purchase decisions, wherever they are. The AI-driven platform structures product content and automatically enriches it with language that people understand to enable powerful and personalized discovery...

  • Senior Executive Support Specialist

    2 weeks ago

    Boston, Massachusetts, United States Dutech Systems Inc Full time

    Position OverviewTitle: Senior Executive Support SpecialistCompany: Dutech Systems IncLocation: RemoteRole SummaryThe ideal candidate will possess over 7 years of experience in a high-level administrative capacity, providing support to top-tier executives.Key ResponsibilitiesDeliver comprehensive administrative assistance to senior leadershipCoordinate and...

  • Senior Sales Executive

    4 days ago

    Boston, Massachusetts, United States SmartSense Full time

    Job DescriptionJob Title: Senior Sales ExecutiveJob Summary:SmartSense is seeking a highly motivated Senior Sales Executive to join our team. As a Senior Sales Executive, you will be responsible for establishing market leadership for our IoT Solutions within the Food Service vertical by winning new enterprise accounts.Key Responsibilities:Develop and build a...

  • Senior Executive Partner

    2 weeks ago

    Boston, United States High Ticket Teams Full time

    ENTIRELY REMOTE! We are hiring from anywhere across the USA!Position Summary: Our Senior Executive Partner has managing responsibilities for a call center and a sales team in marketing High Ticket Teams services to coaches, consultants, agency owners, startups, home improvement brands, and more. The partner represents High Ticket Teams in attracting our...