Executive Assistant

4 weeks ago

Boston, United States Bicara Therapeutics Full time

Executive Assistant

POSITION SUMMARY

The Executive Assistant will be mostly focused on providing high-level support to our President & COO. In addition, they will provide support to his team of direct reports. The ideal candidate will have experience managing a wide range of administrative and executive support tasks. They will excel at working independently as well as with cross-functional team members. They should be well organized, flexible and enjoy the challenges associated with supporting teams in a fast-paced environment. The ideal candidate is self-directed, a great communicator and can successfully function with some level of ambiguity. This position will report to the President & COO.

KEY RESPONSIBILITIES

• Provide full administrative support to the President & COO including proactive calendar management, meeting planning, meeting materials preparation, travel coordination and expense management.

• Provide some level of support to direct reports in the areas of calendar management, travel coordination and expense management.

• Provide back-up EA support to the Senior Executive Assistant who supports the CEO and her direct reports.

• Use sound decision-making to manage calendar activities in a manner that maximizes executives’ time, anticipates their needs and allows for proper meeting debrief and preparation.

• Independently problem-solve scheduling conflicts by recognizing priorities.

• Ensure meetings with external attendees have executed confidentiality agreements prior to meetings, as appropriate. Customize, send and shepherd execution of agreements as needed and maintain electronic files related to these, and other, agreements.

• Diligently follow-up on meeting generated tasks.

• Assist with special projects, performing research and maintaining records, as required.

SKILLS, QUALIFICATIONS AND EXPERIENCE

• 5+ years of administrative experience providing support to senior level executives including the "C-Suite".

• Ability to independently perform administrative duties with speed and accuracy.

• Exceptional organizational skills, with keen attention to detail and a strong ability execute.

• Demonstrated ability to handle sensitive information and situations with care and confidence.

• Ability to work across various roles and teams in a dynamic, demanding, and fast-paced environment while remaining flexible, proactive, resourceful, and efficient.

• Excellent interpersonal and relationship-building skills; outstanding verbal and written communication skills.

• Strong work ethic and ability to manage multiple priorities.

• Proficient in MS Office.

• High level of commitment, availability after hours and on weekends, as needed.

• Biotech industry experience a plus.

• Bachelor's degree preferred.

COMPANY OVERVIEW

Bicara Therapeutics is a clinical-stage biotechnology company developing first-in-class biologics engineered to bring together the precision of targeted therapy and the power of tumor modulators. The company’s bifunctional antibodies are designed to deliver an immunomodulatory payload directly to the tumor microenvironment to ramp up immune cell activity, potentially offering long-lasting efficacy. Bicara’s lead asset, BCA101, a first-in-class EGFR / TGF-β-trap bifunctional antibody, is currently enrolling patients in a Phase 1/1b study. Bicara’s experienced team brings deep expertise across immunology, oncology, clinical development, business development and operational strategy. More information is available at

Here at Bicara, we believe in building diverse teams and cultivating a culture where all voices are included. We encourage people from all backgrounds to apply.

Bicara Therapeutics is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

To apply, please email your resume/CV to careers@bicara.com. In the subject line include your name and the job title.

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