Executive Assistant to CEO

3 days ago

Washington, United States The Choice, Inc. Full time

The Choice is excited to partner with a leading Washington, D.C. association that serves architects, engineers, and construction professionals. This organization is on the forefront in transforming architecture through education, certification, and valuable industry resources. We are seeking a dynamic individual to join their team in a hybrid role, based near the White House, with in-office days on Tuesday, Wednesday, and Thursday.


This role involves managing the CEO’s schedule, communications, and projects while contributing to initiatives that advance the organization's mission. The ideal candidate will excel in organization, communication, and interpersonal skills in a dynamic, mission-driven environment.


Qualifications:

  • Bachelor’s degree preferred or equivalent experience.
  • 6-10+ years experience in executive support, preferably in nonprofits or membership organizations.
  • Proficiency in Microsoft Office Suite and familiarity with project management tools.
  • Located in the DC area, able to work in the office Tuesday, Wednesday and Thursday.


Key Responsibilities:


Executive Support:

  • Manage the CEO’s calendar and prioritize meetings aligned with organizational goals.
  • Oversee the executive office email, draft communications, and ensure timely responses.
  • Prepare agendas, presentations, and meeting materials; track follow-up actions.
  • Support board nomination processes and onboarding for new board members.

Project & Program Support:

  • Coordinate leadership award submissions, data tracking, and physical awards.
  • Assist with board and membership meetings, strategic initiatives, and event logistics.
  • Track deadlines and deliverables for key projects.

Communication & Liaison:

  • Handle sensitive information with discretion.
  • Serve as the primary contact for internal staff and external stakeholders.
  • Foster relationships with staff, board members, and stakeholders.

Administrative Support:

  • Maintain accurate records of board member terms and demographics.
  • Organize executive files and documents; manage expense reporting.

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