Executive Assistant

2 weeks ago

Santa Monica, United States Elite Placement Group, Inc. Full time

Join a dynamic and fast-paced private equity firm that values excellence, professionalism, and a proactive approach. Our client seeking an experienced Executive Assistant to work alongside a team in the founding partners office, providing critical support in managing complex schedules and heavy travel arrangements, including coordination of private jet travel. If you thrive in high-stakes environments and are skilled at anticipating needs, this is an exciting opportunity to contribute to a top-tier firm.


Key Responsibilities:

  • Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and prioritizing tasks.
  • Make complex travel arrangements, with an emphasis on booking private jet travel, including itinerary management, ground transportation, accommodations, and other logistics.
  • Coordinate and prepare materials for meetings, ensuring executives are well-prepared and all details are in place.
  • Handle confidential information with discretion and professionalism.
  • Act as a gatekeeper, managing incoming calls, emails, and requests to ensure efficient time management for the executives.
  • Liaise with internal and external stakeholders, maintaining a high level of professionalism in all communications.
  • Assist with event planning and execution for company meetings, conferences, and off-site events.
  • Manage and track expenses, prepare expense reports, and ensure timely processing.
  • Support in creating presentations, reports, and other documents as needed.


Qualifications:

  • 3+ years of experience as an Executive Assistant, preferably in private equity, finance, or a fast-paced professional environment.
  • Bachelors Degree required.
  • Proven experience coordinating complex travel arrangements, specifically with private jets.
  • Exceptional organizational skills with the ability to multi-task and prioritize effectively.
  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent communication skills, both written and verbal.
  • High level of discretion and professionalism in handling sensitive information.
  • Ability to anticipate needs, take initiative, and remain calm under pressure.


We will consider for employment, qualified applicants with criminal histories in a manner consistent with the requirements of the State of California Fair Chance Initiative for Hiring.

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