Executive Assistant/ Office Manager

2 months ago

Santa Monica, United States Griffin Gaming Partners Full time

Griffin Gaming Partners' mission is to be the definitive source of capital for the games industry. We are one of the world’s leading venture capital firms focused exclusively on gaming, with $1.3 billion under management – investing at the intersection of content, social platforms, and software infrastructure.


Griffin Gaming Partners’ core values:

  • Striving for excellence, with philosophy of continuous improvement
  • Trusting our partners and team, with integrity central to everything we do
  • Celebrating diversity of thought, believing that teams accomplish more than individuals
  • Authenticity, driven by a deep passion for games
  • Working hard every day to contribute to the success of our founders


Position Overview

The Executive Assistant/Office Manager will play a crucial role in supporting our team’s operational efficiency and communication within the venture capital landscape. This position demands strong organizational skills, exceptional attention to detail, and a proactive approach to various tasks.


Core Responsibilities

Calendar and Schedule Management

  • Manage complex schedules, coordinating meetings with investors, portfolio companies, and partners.
  • Ensure executives are prepared by providing necessary materials and agendas.


Office Management

  • Oversee office supplies, vendor relationships, and equipment maintenance.
  • Organize both digital and physical documents efficiently.
  • Create and implement office policies to enhance operational efficiency.


Travel Arrangements

  • Organize travel, including flights, accommodations, and ground transportation.
  • Prepare and process timely expense reports.


Communication and Correspondence

  • Serve as the main contact for communications.
  • Draft, review, and edit correspondence while maintaining confidentiality.


Meeting and Event Coordination

  • Execute meetings and events, handling all logistical details.
  • Manage venue bookings and attendee communications.


Special Projects and Research

  • Assist with data analysis and report preparation.
  • Undertake various tasks as needed to support the team.


Qualifications

  • 4+ years as an Executive Assistant, preferably in finance or venture capital.
  • Bachelor’s degree in business administration or related field preferred.
  • Strong organizational and time-management skills.
  • Proficient in Microsoft Office Suite and relevant software.
  • Excellent written and verbal communication abilities.
  • High level of discretion in handling confidential information.
  • Ability to adapt in a fast-paced environment and anticipate needs proactively.
  • Professional demeanor and strong interpersonal skills.


Additional Information

  • This role requires being on-site, with occasional weekend or evening work as needed.

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