Executive Administrative Assistant

4 weeks ago

Boston, United States Fidelity TalentSource LLC Full time



Job Description:

The Role

The administrative staff at Fidelity plays a vital role in the company s success.\u00A0 Individuals serving in these positions are recognized by their colleagues as key members of their group, department or organizational team.\u00A0 You will deal directly with and provide support to management at all levels of the company. \u00A0

The Expertise & Skills You Bring

  • A bachelor s degree strongly preferred
  • 5+ years of relevant experience
  • Experience managing complex calendars preferred
  • Experience with end-to-end ownership of operational tasks
  • Comfort supporting senior executives
  • Ability to multi-task and adjust to rapidly shifting priorities
  • Highly motivated and proactive
  • Collaborative mindset
  • Detail-oriented with strong organizational skills
  • Strong Microsoft Office software knowledge (Outlook, Word, Excel, and PowerPoint)
  • Effective time management skills with ability to prioritize and handle multiple tasks simultaneously
  • Comfort with tight deadlines and ability to work effectively under time constraints and pressure
  • Willingness to utilize resources to problem-solve
  • Ability to work independently
  • Strong written and verbal communication skills
  • Ability to effectively interact with various levels of management within the organization
  • Trustworthy with highly confidential material
  • Flexible and willing to assist with a variety of other duties, as needed
  • Willingness to help peers and be collaborative team player

The Value Your Deliver

  • Provide calendar and logistical support to multiple members of Senior Leadership team
  • Complete travel and expense reports
  • Assume responsibility for operational tasks, including procurement and preparation of quarterly financial reports
  • Collaborate in planning and execution of events for external job candidates and offerees
  • Back-up and assist other administrative team members, as needed
  • Assist with special projects, as needed
  • Perform other administrative duties, as requested
  • Remain flexible to work overtime if needed

The Team

You will work collaboratively with a small team of Executive Admins to support Fidelity Consulting s Leadership Team and to fulfill operational functions required to run the business efficiently.\u00A0 Fidelity Consulting is a ~100-person group that provides strategic consulting services to Fidelity s businesses





Certifications:

Company Overview

Fidelity Investments is a privately held company with a mission to strengthen the financial well-being of our clients. We help people invest and plan for their future. We assist companies and non-profit organizations in delivering benefits to their employees. And we provide institutions and independent advisors with investment and technology solutions to help invest their own clients money.

Join Us

At Fidelity, you ll find endless opportunities to build a meaningful career that positively impacts peoples lives, including yours. You can take advantage of flexible benefits that support you through every stage of your career, empowering you to thrive at work and at home. Honored with a Glassdoor Employees Choice Award, we have been recognized by our employees as a top 10 Best Place to Work in 2024. And you don t need a finance background to succeed at Fidelity\u2014we offer a range of opportunities for learning so you can build the career you ve always imagined.

Fidelity's working model blends the best of working offsite with maximizing time together in person to meet associate and business needs. Currently, most hybrid roles require associates to work onsite all business days of one assigned week per four-week period (beginning in September 2024, the requirement will be two full assigned weeks).

At Fidelity, we value honesty, integrity, and the safety of our associates and customers within a heavily regulated industry. Certain roles may require candidates to go through a preliminary credit check during the screening process. Candidates who are presented with a Fidelity offer will need to go through a background investigation, detailed in this document, and may be asked to provide additional documentation as requested. This investigation includes but is not limited to a criminal, civil litigations and regulatory review, employment, education, and credit review (role dependent). These investigations will account for 7 years or more of history, depending on the role. Where permitted by federal or state law, Fidelity will also conduct a pre-employment drug screen, which will review for the following substances: Amphetamines, THC (marijuana), cocaine, opiates, phencyclidine.

We invite you to Find Your Fidelity at fidelitycareers.com.

Fidelity Investments is an equal opportunity employer. We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.

Fidelity will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, contact the HR Accommodation Team by sending an email to accommodations@fmr.com.

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