Executive Assistant

1 month ago

Boston, United States PepGen Full time
Job DescriptionJob Description

Executive Assistant 

Position Summary
The Executive Assistant will provide executive administrative support to multiple executives. The executive assistant will report to the Chief of Staff and play an important role on the operations team. The successful candidate will have strong organizational and administrative skills, a high degree of professionalism, experience dealing with senior external stakeholders, and excellence in both written and oral communications. The ideal candidate is a critical thinker and a creative problem-solver.

 Responsibilities

  • Organizes and maintains calendar meetings. Exercises considerable judgment and discretion in handling requests for appointments and ensures all parties are informed of and kept abreast of schedules and schedule changes and conflicts
  • Meets and greets visitors in a courteous and professional manner
  • Composes, types, and distributes professional correspondence via E-mail or other method using individual initiative and as assigned
  • Proofreads and edits material for grammatical and factual accuracy to ensure that final documents are accurate before distribution is made
  • Creates PowerPoint presentations and spreadsheets as required
  • Provides administrative support on departmental projects or activities that require administrative assistance
  • Assists with onboarding new hires within their perspective groups, ordering equipment, ensuring systems are set up
  • Coordinates travel arrangements; completes expense reports; ensures that correct account codes are used
  • Coordinates the planning and preparation of internal and external meetings. Activities to include but are not limited to: planning and finalizing meeting facilities and room assignments; assisting presenters with finalizing presentations; coordinating meeting room setup, including audio visual and refreshments; creation and finalization of hard-copy presentation materials, and other tasks as assigned
  • Assists in logistics for external collaboration projects, workshops, and forums, including preparing agenda and minutes, printing and distributing material, tracking action items, and checking on the follow-up and closure of action items
  • Ad hoc backup support to other leadership team members as required by management
  • Performs general administrative duties including but not limited to filing, photocopying, and mailing 
Requirements
  • Bachelor’s degree
  •  4+ years of experience as an Office Manager or Executive Assistant Knowledge, Skills and Abilities
  • Strong organizational, problem-solving, and analytical skills; able to multi-tasking and to manage priorities and workflow
  • Ability to work independently and as a member of various teams and committees
  • Performs other duties as assigned by supervisor
  • Knowledge of office administration responsibilities, systems and procedures
  • Dependable, flexible, ethical and honest professional
  • Must be proficient with Microsoft Office
  • Excellent written skills with attention to detail, time management and organizational skills
  • Excellent interpersonal skills, with an ability to build relationships at all levels of the organization, including external contacts
  • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues


About PepGen  

We are a biotechnology company advancing next-generation oligonucleotide therapies for neuromuscular diseases. Our ambition is to unlock the potential of nucleic acid therapeutics by leveraging the drug delivery capabilities of our proprietary Enhanced Delivery Oligonucleotide (EDO) platform. We are applying this technology across a wide range of indications through independent and partnered development pathways and are rapidly growing our team, especially at our U.S. headquarters in Boston, Massachusetts. To learn more, please inquire at the link below, check out our website or follow us on Twitter and LinkedIn
 
EEO Statement  
PepGen is an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status.   
 
Note: This is not a remote role. We like to work together and operate in a hybrid model in office Tues, Weds & Thurs each week. This job will require additional days in the office as business needs dictate.
 
Recruitment & Staffing Agencies 
PepGen does not accept unsolicited agency resumes. Currently, we are working exclusively with The Bowdoin Group for all our recruiting needs. Thank you. 

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