Administrative Assistant

7 months ago


Largo, United States Hubell Full time

Job Overview

The Administrative Assistant I is responsible for providing support to the organization by managing schedules, handling correspondence, organizing meetings, managing records, and performing a variety of administrative tasks to ensure the smooth operation of Hubbell’s offices.

#LI-CH1 

A Day In The Life

Every day at Hubbell is different and you’ll contribute in many ways. On any given day, you’ll make a difference by: 

Handling incoming and outgoing correspondence, emails, and phone calls  Maintaining and updating paper and electronic records, databases, and filing systems  Coordinating and maintaining calendar appointments, meetings and travel itineraries and coordinating related arrangements Drafting and proofreading documents, reports, presentations, and assisting with editing and formatting as needed. Ordering and maintaining office supplies, managing equipment, and handling mail and deliveries  Arranging, scheduling, and coordinating meetings, conferences, and presentations  Prepare meeting agendas, take minutes, and distribute them to attendees  Submitting and reconciling expense reports  Acting as point of contact for internal and external clients  Addressing and resolving administrative issues, inquiries, and requests from employees and external contacts  Collaborating with other departments to support special projects, events, and initiatives  Providing general support to visitors

What will help you thrive in this role?

High School Diploma required  Previous Customer Service, Support or Administrative experience  Must be able to meet deadlines in a fast-paced quickly changing environment  Excellent verbal and written communication skills.  Strong interpersonal and customer service skills.  Proficient in Microsoft Office Suite or related software.  The ability to multitask is a must.  Excellent organizational skills and attention to detail.  Basic understanding of clerical procedures and systems such as recordkeeping and filing.  Ability to work independently. 

Competencies

Initiative and DriveContinuous ImprovementCustomer FocusTechnology AgilityPositive Approach and Stress Tolerance

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